Program Officer (VPSG4)

Job posted: 09/06/2021
Applications close: 27/06/2021 (Midnight)
8 days remaining

8 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time / until 30/06/2023

Organisation: Department of Justice and Community Safety

Salary: $87,640 - $99,438

Occupation: IT and Telecommunications

Reference: VG/DJ3611B

Reference: VG/DJ3611B

Occupation: IT and Telecommunications

Salary Range: $87,640 - $99,438

Work location: Melbourne | CBD

At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?

About us

Technology Solutions (TS) provides Information Technology (IT) services and solutions to the Department of Justice and Community Safety (DJCS).  TS supports the DJCS vision of ‘a justice and community safety system that works together to build a safer, fairer and stronger Victoria' through the effective management of technology innovation, value, risk and performance quality. TS is a business unit within the Corporate Governance and Support (CGaS) Division of DJCS and delivers its services to all Divisions across the DJCS portfolio.

Technology Solutions also provides specialist expertise for high-risk and high-value projects, and is responsible for the technical planning, management, and support of projects on behalf of other departmental business units.

About the role

The Program Officer provides a wide range of project support including administrative functions such as coordination of procurement and recruitment documentation for the ICT projects and programs. The Program Officer oversees the project's daily functions to ensure deadlines and compliance requirements are met.

In this role you will:

  • Provide a range of administrative support activities including maintenance and diary management for the Program Control Office Mailbox, development and maintenance of SharePoint / Intranet sites, drafting and preparing reports, development of standard communication, organisation of key Program control documentation, data entry, and records management in the department's record management system.
  • Liaise with key stakeholders across the Program to provide project and operational support, including monitoring and reporting on project plans, milestones, and deliverables, to ensure time, cost and quality indicators are in line with approved project plans.
  • Undertake analysis of project performance data to support development of a range of Program documents, status reports, briefings, presentations that visualise project performance metrics.
  • Provide secretariat services for key Program assurance and governance forums including scheduling meetings, preparation of minutes & agendas and monitoring of assigned actions.
  • Manage and coordinate all on-boarding and off-boarding of project staff (VPS, contractors & vendors) including all access provisions and documentation required leading up to commencement.

About you

Along with exceptional written and verbal communication skills, as our ideal candidate you will have:

  • Demonstrated experience working in dynamic agile environment that is subject to fast pace of change.
  • Knowledge of, and experience in participating in a range of iterative, incremental and agile methodologies (e.g. Scrum, Kanban, ScrumBan, SAFe).
  • Demonstrated experience within an ICT environment, of project management practice and project administration, coordination and support.
  • Proficiency with secretariat services, project management tools and applications used for collaboration, document sharing & control and performance reporting.

How to apply

Please click the Apply button on this advertisement. Applications should include a resume and cover letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats.

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening.

As a result of ongoing Covid-19 restrictions, interviews may be facilitated remotely using online tools to ensure the safety and wellbeing of our candidates and staff. The role may also be performed remotely for candidates who are successful in securing a position with us and induction training will also be completed online.

Program Officer (VPSG4)

Job type:

Full time / until 30/06/2023

Job classification:



Rachael Bacon | 0400 199 180 or Rachael.Bacon@justice.vic.gov.au

Program Officer (VPSG4)