At Ambulance Victoria we are proud to share our commitment to save and improve lives by providing outstanding care for our patients. It is our promise to every patient, and it sits at the heart of everything we do. No matter what corporate or support role you play in delivering our critical services to Victorians, you join a team dedicated to bringing our vision of ‘Outstanding emergency health care every time' to life. 

We are seeking a Project Administrator to provide broad and professional project coordination, including implementing and supporting Organisational Development training programs and project activities. This role is primarily responsible for coordinating employees, volunteers, facilitators (internal and external), venues and catering for the workshops across Victoria. This is a Full Time, Fixed term position till 31 August 2024, currently based in Doncaster Business Centre with WFH/Hybrid options available. 

About the role 

Reporting to the Organisational Development Consultant, responsibilities of this position include, but are not limited to:

• Coordinate training workshops to meet timeframes, budget, compliance and quality objectives,
• Prepare general correspondence, documents, briefs, and reports and provide high level administrative support, including maintaining and following-up on action items, preparing agenda items and supporting documentation,
• Identify, appropriately communicate and escalate issues,
• Provide service delivery leadership in terms of local issues on Organisational Development projects, and contribute to the plans and development of these projects and timelines,
• Prepare and analyse reports for the Organisation Development management team and Operational Managers, to support decision making on outcomes and areas for improvement, to assist the broader Organisation Development team. 

About you 

To be considered for this position you will possess:

• Relevant industry certification with subsequent relevant experience or an equivalent combination of training and relevant experience,
• Extensive experience in Project Administration roles providing business support for projects,
• Demonstrated experience managing events and coordinating training workshops,
• Well-developed analytical and problem-solving skills,
• Advanced computer and strong communication skills. 

Working at AV 

As a valued member of AV you will enjoy a professional working environment that recognises the importance of work/life balance. We offer salary packaging options, generous personal leave entitlements, accrued days off for full time roles, and other benefits including free on-site parking. 

We believe our people are our greatest resource and the sustainability of our workforce depends on how well we utilise our people's skills and abilities and whether our staffing reflects the diversity of the Victorian community.  If you're ready to play an integral role and deliver results that help make a real difference, we want to hear from you! 

Successful applicants will need to have received the mandated COVID-19 vaccinations and be willing to complete pre-employment screening including references, misconduct and Police Checks. 

By applying for this position with Ambulance Victoria, you agree to undertake an assessment of any Secondary Employment or outside interests, in line with AV's Secondary Employment procedure. This is required to ensure there is no perceived or actual conflict of interest for AV should you be successful and commence in the role. 

This position is graded at AV3 under the Ambulance Victoria (Management and Administrative Staff) Enterprise Agreement 2021.

The Position Description for this role can be found at the AV Careers website https://careers.ambulance.vic.gov.au.

How to apply 

Your application will form an integral part of the selection process and should be of a high quality including: 

• Cover Letter outlining your experience and interest in the position,
• Current Resume,
• Separate document addressing the selection criteria.

Applications must be submitted by 11.59pm on Sunday 1 October 2023 by clicking ‘apply'. Applications must be submitted via the AV Careers website https://careers.ambulance.vic.gov.au/ to be considered. Emailed applications will not be accepted.

Refer to the ‘Applying for a position with Ambulance Victoria' document for further information. For any queries, please email recruitment@ambulance.vic.gov.au. 

At all levels of our organisation, a diverse and inclusive workforce allows us to deliver Best Care to the Victorian community, and helps create a healthier, more productive workplace for our people.