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Project Director Pre and Post Audit Support

Job posted: 16/03/2023

Applications close: 29/03/2023 (Midnight)

1 day remaining

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Job Description

Location: Melbourne | CBD

Job type: Full time / From 01/05/2023 - 30/04/2024

Organisation: Education

Salary: Salary not specified

Occupation: Teacher

Reference: 1336987

Selection Criteria

Victorian Public Sector Values as detailed in DE Values section above.
Experience in the leadership and management of program design and delivery in large complex organisations including experience in change management and project management.
Excellent conceptual and analytical skills and the ability to identify and utilise strategic opportunities and linkages within the Department.
Demonstrated capacity to build strong stakeholder relationships and to work effectively and collaboratively including as part of a senior leadership team to drive improvement, exemplify integrity and contribute to agreed organisational outcomes.
High level people management skills which maximises effectiveness in selecting, developing, managing and motivating a high performing team.

Role

People and Executive Services

The Employee Safety, Wellbeing and Inclusion Division sits within the People and Executive Services group, which supports the delivery of great education by providing specialist services.

The key functions of PES are:

to provide strategic legal advice to Ministers, Secretary, executives, managers and senior regional and school personnel
to provide executive and ministerial support services across the Department including FOI, privacy, knowledge and records management
to strengthen the Department’s communication with stakeholders and the community through
strategic communication activities
to develop, implement and manage human resources policy and practice, providing HR services and timely advice on emerging issues
to provide advice and support to the Department on employee health, safety and wellbeing matters
to provide fraud and corruption control including oversight of key integrity principles and corruption risk management
to develop and support Department staff to ensure a culture of accountability and high integrity
to provide central oversight of a number of operational policy, compliance and communications activities that impact government schools.

The Employee Safety, Wellbeing and Inclusion Division (ESWI Division) vision is to create safe, healthy, respectful and inclusive working environments for Department employees to thrive and succeed.

The ESWI Division performs it functions through six teams that span from prevention, through to response and recovery, along with strategy, advice and support, and diversity and inclusion. These teams adopt a holistic approach for supporting the health, safety and wellbeing of our workforce across schools, central and regional offices. This includes Occupational Health and Safety (OHS) and Workers' Compensation policy advice and support, for both physical and mental health and wellbeing, diversity and inclusion initiatives.

The objectives of the Division are to:

promote positive wellbeing in working environments
prevent against known and expected risks to health, safety and wellbeing
respond swiftly and effectively to manage potential issues as they emerge and prevent injuries
support employees to recover from injury and illness, and return to work
promote respectful and inclusive workplaces that upholds equal opportunity and prevents discrimination, bullying, harassment and sexual harassment
promotes human rights and workforce diversity and inclusion.

This role will lead the design and implementation of a new initiative to reduce principals’ administrative burden for OHS and emergency management planning. The Pre and Post Audit Support program will provide one-on-one pre and post audit support in OHS compliance to all schools who require it.

Reporting to the Executive Director, ESWI Division, the purpose of the role will be to lead the design and establishment of the program and support change management for the program across the ESWI Division. It wil be critical that the director ensures the program is established in a way that ensures that the primary objective: reducing administrative burden for schools in the management of OHS and emergency management. Consultation and integration across ESWID is central to the program design and implementation approach.

Responsibilities

People leadership

A collaborative and effective workplace is established and maintained
A safe and healthy workplace which conforms to compliance standards is established and maintained
Clearly define role expectations, monitor performance
Provides timely and constructive feedback and facilitates staff development
The team has the right capability and capacity to deliver on its outputs
Staff development needs identified and relevant plans in place

Policy leadership

Expertise in implementing policy within the target environment
Provide specialist advice on policy issues to a range of internal and external stakeholders to facilitate decision making processes
Prepare discussion papers, submissions, reports and briefings for committees, expert bodies, ministers or key decision makers
Analyse data, including financial modelling

Program implementation

Ensures project objectives are met by producing detailed project plans, identifying logical next steps and monitoring the progress of project team members.
Manages project risks by producing risk registers with risk treatments and risk controls, and regularly monitors their likelihood of eventuation by producing risk reports.
Manage the professional learning design
Develop guidance and resources including appropriate QAs and communications as required.
Support the regional staff operating model and build differentiated learning capability
Manage assessment advice as appropriate for school and system wide evaluation

Financial management

Manage a budget with effective process and governance controls
Ensure appropriate financial reporting on the program’s revenues and expenses
Ensure due diligence in the oversight of financial controls
Teams and staff in the area of responsibility comply with the Financial Management Act 1994 and departmental financial governance and compliance policies

Financial authorisation

Duties are exercised in accordance with the approved position as a financial delegate as authorised under Direction 2.4 of the Standing Directions of the Minister for Finance
Financial obligations (expenditure and commitment) for the appropriate transaction type and value are approved as authorised under Direction 2.4
Purchasing rules and principles of procurement are followed by all staff in the area of responsibility, as per departmental procurement policies
All appropriate financial obligations and relevant documentation within the area of responsibility is for a business purpose in accordance with policy requirements

Procurement responsibilities

Appropriate purchasing processes are used by all staff in the area of responsibility, in accordance with departmental policy
Area of responsibility has a well-developed and appropriate annual procurement plan
All procurement activities within the area of responsibility are appropriately analysed, approved and monitored

Who May Apply

This role is open to all classifications

EEO AND OHS Commitment

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: brett.west@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Required Capabilities:

Leadership
Project Management
Change management
Teamwork
Influence and Negotiation
Stakeholder Management
Organisational Awareness
Relationship Building
Interpersonal Skills
Conceptual and Analytical Ability

Qualifications:

Relevant tertiary qualifications

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

The Department leads the delivery of education and development services to children, young people and adults both directly through government schools and indirectly through the regulation and funding of early childhood services, non-government schools and training programs.

The Department implements Victorian Government policy on early childhood services and school education. The Department manages Victorian government schools and drives improvement in primary and secondary government education.

Our Vision: Together we give every Victorian the best learning and development experience, making our state a smarter, fairer and more prosperous place.

Education is both fundamental to the development of individuals and families, and to building a strong society that has better health outcomes, greater social mobility, and strong economic growth, productivity and employment. The Department of Education has a key role in shaping the lives of Victorians and the future of the state.

We support Victorians to reach their potential, regardless of their background, postcode or circumstance, and to develop the knowledge, skills and attributes they need to participate and thrive in a complex economy and society.

The Department currently comprises of the following structure:

Seven central business groups – Early Childhood Education; School Education Programs and Support; Policy, Strategy and Performance; Schools and Regional Services; Financial Policy and Information Services; People and Executive Services and the Victorian School Building Authority.
17 local service delivery areas supported by four regions

three independent statutory authorities: the Victorian Curriculum and Assessment Authority (VCAA),the Victorian Registration and Qualifications Authority (VRQA) and the Merit Protection Board (MPB).

DE employees commit to the public sector values as outlined in Section 7 of the Public Administration Act 2004, DE has adopted these values

For more information on the DE’s values, visit:
http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Job type:

Full time / From 01/05/2023 - 30/04/2024

Job classification:

Not provided

Contact:

Helen Quiney | 0421 571 776