Project Officer (VPSG4)

Job posted: 02/06/2021
Applications close: 21/06/2021 (Midnight)
7 days remaining

7 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time / Ongoing

Organisation: Department of Health

Salary: $87,640 - $99,438

Occupation: Projects

Reference: VG/DH/CS/1539272

Reference: VG/DH/CS/1539272

Occupation: Projects

Salary Range: $87,640 - $99,438

Work location: Melbourne | CBD

The Department of Health plays a critical role in the Victorian health system and is responsible for shaping it to meet the health needs of Victorians into the future. We also lead the Victorian Government's response to the coronavirus (COVID-19) pandemic. Working with our partners, we oversee Victoria's health system including mental health, ageing and aged care and preventive health. We are committed to developing and supporting a workforce that is well equipped and highly motivated to provide responsive and quality services to all Victorians. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, LGBTQI+ and people from culturally diverse backgrounds and differences to realise the potential of our employees for innovation and delivering services.

Application Closes: 21 June 2021

Role: Project Officer (ongoing)

Number of vacancies available: 1

Office Location(s): 50 Lonsdale Street/Work from home

Position Summary: 

The Project Officer provides a wide range of administrative and secretariat support to the Director and Executive team of CEL.

Key responsibilities of the role include:

  • Supporting and coordinating recruitment activities such as the preparation of position descriptions, maintenance of the organisational chart and liaising with HR to ensure recruitment processes are efficient and in accordance with departmental policy.
  • Support the onboarding of new staff members by arranging IT accounts, building access passes, monitoring the completion of required induction modules and overall onboarding experience.
  • Support the offboarding of staff by ensuring the completion of required departure documentation, return of DH assets and deactivation of IT accounts where applicable.
  • Assist in the preparation and presentation of reports, ministerial briefs, cabinet and agency submissions on a range of matters.
  • Arranging meetings and conferences, including coordinating papers, organising venues, catering, agendas, taking minutes and follow-up actions and making travel and accommodation arrangements.


  • Effectively manage office processes and maintain corporate information systems for records management, financial information, fleet management, client payments and ministerial correspondence as required.
  • Answer queries, provide timely advice and take follow up action as required, including correctly redirecting incoming mail and queries.
  • Operate as an effective branch member in a team environment and deliver quality, timely and effective customer service to managers and staff within the branch.
  • Identify improvements and contribute to the development of new systems and processes in collaboration with the relevant subject matter experts across the department, to identify the most appropriate solutions.
  • Keep accurate and complete records of your work activities in accordance with legislative requirements and the department's records, information security and privacy policies and requirements.
  • Take reasonable care for your own health and safety and for that of others in the workplace by working in accordance with legislative requirements and the department's occupational health and safety (OHS) policies and procedures.
  • Demonstrate how the actions and outcomes of this role and work unit impact clients and the department's ability to deliver, or facilitate the delivery of, effective support and services.
  • Operate in a complex and demanding environment and be willing to actively adopt new responsibilities


Applicants are encouraged to apply online, submitting a cover letter and a current resume.

Please note: For this position, you are not required to address each of the key selection criteria in a separate written document.

Preferred candidates will be required to complete pre-employment screening, including a national police check and misconduct screening.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.

For further information please visit the Department of Health <https://www.vic.gov.au/department-health>

Click 'Apply Now' to submit your interest in this position.

Project Officer (VPSG4)

Job type:

Full time / Ongoing

Job classification:



Tayla Millard | tayla.millard@health.vic.gov.au

Project Officer (VPSG4)