Project Officer

Job posted: 17/06/2022
Applications close: 01/07/2022 (Midnight)
1 day remaining

1 day remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Not provided

Organisation: Royal Women's Hospital

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 24176

Reference: 24176

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan

Project Officer - Strategy, Planning and Performance 

Ongoing Position 

The Royal Women’s Hospital is Australia’s first and largest specialist hospital dedicated to improving the health and wellbeing of newborns and women of all ages. To join the Women’s is to be instrumental in forging progress towards health equity for women from ground-breaking research through to the bedside delivery of multi-disciplinary clinical care.

Creating exceptional experiences is at the heart of everything we do for our patients, their families, and our people across our specialised services within maternity, neonatal and women’s health.

The Strategy, Planning and Performance team is responsible for the development, implementation and evaluation of the Women’s Strategic Service Plan 2035, Strategic Plan 2022-2025 and the Organisational (annual) Plan. The team develops these strategies and plans through consultation with our clinical leaders and staff, consumer and volunteers, with our Executive and Board. We report on these various strategies and plans to demonstrate progress toward our vision and purpose including any recommendations set out by these documents. The team also undertakes planning and provides support for teams and projects across the Women’s linked to our Strategic Plan and Organisational Plan. The Strategy team sits within the Clinical Excellence & Systems Improvement Directorate. This Directorate includes a number of in-house Project Managers who work to support the planning and implementation of significant organisational projects, including service model redesign projects, linked to our Strategy. 

Your contribution  

As part of a small but dynamic team, the Project Officer will support a range of strategic business initiatives including: coordinating quarterly reporting against the Strategic Plan and the Organisational Plan; undertaking external environmental scans; and supporting the planning of and leading multiple projects from concept phase through to completion. These projects may be part of the Strategy, Planning and Performance team’s workplan, or the Clinical Excellence & Systems Improvement Directorate’s workplan.

We are looking for someone with strong communication and people skills, excellent at building relationships, and adaptive style and the ability to handle multiple initiatives at once. Your role plays an integral part in the organisation, enabling us to support our vision of creating healthier futures for women and babies. 

Your duties will include (but are not limited to) the following:

  • Coordinating the collection of data and development of Executive and Board level quarterly reporting against the Strategic Plan and the Organisational Plan  

  • Undertaking external environmental scans and contributing to the development of reports and materials to ensure the Women’s is up to date with key external trends  

  • Supporting the planning of, collaborating on and/or leading multiple projects including developing and maintaining central project documentation to ensure a clear understanding of the project, purpose, scope & objectives by all project team members 

  • Building robust and positive working relationships with key stakeholders, bringing others along on project progress  

About you

To be successful within this role you will need to have:

  • Ability to learn quickly and adapt to a dynamic environment, solving problems and building successful collaborative relationships with internal and external stakeholders to ensure they are part of the solution. 

  • Ability to manage incoming work with competing priorities, meet deadlines, and advanced attention to detail and accuracy in all activities. 

  • Excellent verbal and written communication skills to produce and present business-related documentation. 

  • Ability to identify and propose effective solutions to problems through proactively seeking information needed to resolve work problems. 

  • Ability to digest/synthesise large volumes of information (quantitative and qualitative) 

  • Previous experience in the coordination, analysis and reporting of complex data, as well as experience with coordinating high profile projects. 

Our offering

When you join the Women’s you unite with talented people who share your purpose and unwavering determination to advance health outcomes for all women. You will find a workplace that is collaborative, progressive and passionate about learning and working together in multi-disciplinary teams to ensure you find the exceptionalin your everyday.

Our staff benefits program includes salary packaging, on-site car parking and childcare (subject to availability), alongside a range of discounted financial, lifestyle and wellbeing benefits provided by our staff benefit partners. To learn more, please visit: www.thewomens.org.au/careers/why-work-at-the-womens/staff-benefits/

We are proudly Breastfeeding Association accredited. The Women’s is committed to gender equity principles and our people have an awareness of and sensitive approach to violence against women/family violence matters.

The Women’s is an equal opportunity employer committed to diversity and social inclusion. We welcome applications from culturally and linguistically diverse backgrounds, including those from Aboriginal and/or Torres Strait Islanders, people with lived experience of disability and people who identify as LGBTI.

It is a policy of the Women's to provide reasonable adjustments for persons with a disability. If you need assistance or adjustments to fully participate in the application or interview process, please contact the hiring manager listed under 'Contact Person'

Ready to make the move?

For more information about the position, please see the Position Description attached and apply online by selecting “apply now” below.

All appointments to the Women’s are subject to a satisfactory clearance of Working with Children Check and Police Check.

Vaccination Requirements

1. COVID-19 Vaccination Requirement

In line with the Health Minister's Covid-19 Mandatory Vaccination Order, all workers at the Women's regardless of role, will be required to be fully vaccinated (3 doses) for COVID-19 or hold an acceptable medical exemption.

2. Influenza Vaccination Requirement

In line with the Health Services Amendment (Mandatory Vaccination of Healthcare Workers) Act 2020, some health care workers are now required to have their flu vaccination to work in health care. Evidence of vaccination is required. As this role fits into category C of the departments risk rating, applicants are strongly encouraged (although not required) to be vaccinated against influenza.

Project Officer

Job type:

Not provided

Job classification:

Not provided


Caroline Sheehan - (03) 8345 2536

Project Officer