At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done. People who are committed to making Victoria a safer place.

We embrace diversity and strive to have a workforce that reflects the community we serve. We’re all about recruiting the best people, regardless of gender, age, disability, religion, sexual orientation or cultural background. If you think you can do the job and would be a good fit for our department, we’d love to hear from you.

The department is committed to the safety and wellbeing of children and recognises that children’s rights need to be respected, their views welcomed and valued, and their concerns taken seriously and acted upon.

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don’t hesitate to get in touch with the contact person listed on this ad.

For more information on working with us and our recruitment process, please visit justice.vic.gov.au/careers

We’re proud of the important work we do across Victoria. Want to be part of it?

• Exciting opportunity to utilise your project support experience
• VPS3 Classification salary range ($72,751 - $88,336) plus superannuation
• One (1) ongoing, full-time position available

About Us

Enforcement and Support Services (ESS) is a business until within Fines and Enforcement Services, Department of Justice and Community Safety's Fines, Registration and Crime Prevention group. ESS is responsible for managing the end-to-end infringement system in Victoria. 

FES supports the behaviour and work that exemplify our CARE Ways of working - Collaborative, Accountable, Respectful and Engaged - these principles form the foundation of our success. 

About the Role

The Project Support Officer role sits within the Business Support Team and provides a range of project and administration support duties, including, but not limited to, secretariate support, invoicing/procurement/purchase orders and managing assigned projects.

Key responsibilities of the role include but are not limited to:

• Undertake duties associated with finances including invoices, purchase orders and procurements.
• Provide secretariat support in meetings/workshops including minute taking, follow-up action items, and recording key decisions.
• Manage assigned projects, including monitoring work against timelines, and reporting of statuses
• Coordinate the capture, registration, control and access to documentation and records, including developing and maintaining any supporting registers that may be appropriate and add value.
• Prepare and manage an appropriate document and records structure in the Departmental document and records management system (TRIM), ensuring compliance with standards for such things as naming conventions, use of appropriate record types, and secure access.
• Provide project support across Enforcement and Support Services

About You

As our ideal candidate, you will possess:

• A general understanding of project administration and support duties
• Experience in secretariate support
• Experience with invoicing/procurement/purchase orders
• Experience with records management processes

For further information please refer to the position description attached.

How to Apply

Please click the Apply button on this advertisement. Applications should include a resume and covering letter. Attachments can be uploaded in .doc, .docx, .pdf, .txt or .rtf formats. 

The successful candidate will be required to undergo pre-employment checks which may include national police checks and misconduct screening. 

If you require adjustments to the recruitment and selection process, or require an alternative format to any of the application material, please don't hesitate to get in touch with the contact person listed on this ad. 

FOR INTERNAL VPS EMPLOYEES:

For all VPS employees, due to the new JSE policy, please apply through the JSE only to be considered for this position.

For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs Skills Exchange (JSE) jobs board platform.

IMPORTANT INFORMATION:

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees consistent with the department's obligations under the Occupational Health and Safety Act 2004 (Vic).

Therefore, there is a requirement that all DJCS employees be fully vaccinated against COVID-19 in order to undertake duties outside of their homes.

Prior to commencement of employment with the department you will need to provide evidence that you are vaccinated against COVID-19. Acceptable evidence includes:

1. COVID-19 digital certificate (available via your myGov account)
2. Your immunisation history statement (available via your myGov account) or
3. A letter from the GP who vaccinated you.