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Receptionist / Administration

Job posted: 17/03/2023
Applications close: 30/03/2023 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Melbourne | Cranbourne

Job type: Full time / From 24/04/2023 - 20/12/2023

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1336853

Reference: 1336853

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Cranbourne

Selection Criteria

SC1  Demonstrated capacity to work and collaborate with others in a team environment, providing support to leadership and colleagues.

SC2  Demonstrated high level of oral and written communication skills with the capacity to communicate effectively with a range of people including staff, students and parents.

SC3  Possess the technical knowledge and expertise relevant to the position. Knowledge of school systems, Cases21 and Compass an advantage but not essential.

SC4  Demonstrate a high level of ability to produce school documentation, publications and media communication

SC5  A commitment to professional learning and growth.

Role

5 Days a week.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school
  • In consultation with the principal, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Manage client reception and office operations
  • Liaise with school staff in regard to support requirements
  • Coordinate staff timetabling
  • Undertakes VASS and/or VET administration support
  • Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.  It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Aboriginal and/or Torres Strait Islander applicants can contact Brett West, Yamatji man, in the Koorie Outcomes Division to talk about the recruitment process, the Department and supports for Aboriginal and/or Torres Strait Islander people in the Department. Mobile: 0477 726 801 or email on: brett.west@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Tulliallan Primary School is located at 89 Wheelers Park Drive, Cranbourne North and is a Public Private Partnership (PPP) Government school which opened for students in Term 1, 2017.   Our current student enrolment is nearly 1500 in 2023.  We have students from Prep to Year 6 with a rich and diverse multicultural population.  We currently have 130 full time staff committed to teaching in teams within our student learning communities. Our specialist subjects offered are Physical Education, Music and Performing Arts, Mandarin Language, Visual Arts and STEM. The school has purpose built spaces for the delivery of Music, Art, STEM and Sport. Our school has grown significantly over its first 6 years and continues to grow.

Tulliallan Primary School has an exciting social infrastructure hub for this growing community. An Early Years Learning Centre, delivering integrated long day care services, is delivered on the school site and is operated by YMCA through the New Schools PPP Project. The school also includes a Community Hub space which is managed by the YMCA after school hours to provide Outside School Hours Care services and other community programs to local families and residents.

Our school is located adjacent to Arbourlea Family and Community Centre which provides preschool and Kindergarten services. The close proximity to this centre will enable smooth transitions between early years and primary education for children and families in the community. The closest secondary school is Alkira Secondary College where we have formed a strong partnership of collaboration between teachers and secondary students.

 Our school is designed to:

  • provide contemporary Learning Communities that facilitate a learning and learner-centred approach and enhance the educational opportunities for all students, supporting the learning needs of all, through a diverse and flexible range of learning settings;
  • support contemporary collaborative learning and teaching for professionals;
  • support a sense of community and belonging within the school and within the wider community;
  • promote and support enhanced inclusion, access and choice for all learners; and be aesthetically pleasing, welcoming and support the physical, emotional and social wellbeing of the students and staff.
  • maximise community amenity of school facilities which is a priority for Government and so the school gymnasium and other multi-purpose spaces will be utilised by the YMCA to deliver a range of community and recreational programs after hours, including Out of School Hours Care and vacation care.
  • promotes environmental sustainability principles


School Philosophy
The school’s vision and values are built on Excellence, Respect and Community Principles.  This aligns with the four key Education Principles that capture the Department’s vision and values of;
1.            Learners and learning are central
2.            Diversity
3.            Wellbeing
4.            Community


Tulliallan Primary School Vision
Tulliallan Primary School aims to develop happy, resilient and responsible students who demonstrate positive social skills and empathy towards others.  All students will be provided with a comprehensive education with diverse opportunities to develop skills to achieve their personal best. Our students and community will embrace a partnership of lifelong learning to be able to contribute as citizens in the community and in the future complex and changing world.


Tulliallan Primary School Values
Respect
Relationships
Responsibility
Resilience

 

The Reception/Administration Educational Support Staff of this school will demonstrate the qualities of collaboration, team work, highly skilled, organised, efficiency and our school values.

The students, staff and parents are seeking highly energised Reception/Administration staff who have excellent rapport with people and highly developed written and communication skills. Staff must have a passion to work in a partnership with all staff and outside partners to develop a well organised system for the students of our school community.

 

The Administration Educational Support staff will be actively involved in;

  • being the friendly and welcoming reception to the school families
  •  supporting the Principal Class, Business Manager and office team
  • collaborate and support with the Business and Office Managers
  • proactively engaging with the local community to link families to the school to build a vibrant supportive community
  • developing a commitment to individual professional learning to keep abreast of legislative changes and requirements for the ongoing development of the school’s administration systems

All applicants need to submit their application as one document with their name on each page of the resume and selection criteria.

Receptionist / Administration

Job type:

Full time / From 24/04/2023 - 20/12/2023

Job classification:

Not provided

Contact:

Natasha White | 03 8766 3100

Receptionist / Administration