Records Officer (VPSG2)

Job posted: 17/07/2021
Applications close: 01/08/2021 (Midnight)
8 days remaining

8 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / Ongoing

Organisation: Victoria Police

Salary: $53,946 - $69,276

Occupation: Administration/Secretarial

Reference: VG/E20011638

Reference: VG/E20011638

Occupation: Administration/Secretarial

Salary Range: $53,946 - $69,276

Work location: Melbourne | Western Metropolitan

About the role:

We are seeking to fill Records Officer role within the Victoria Police Archives Services Centre.

The Records Officer plays a key role in supporting Victoria Police maintain archival records, records management systems and delivers vital services to operational and support staff across the organisation.

The role sits within the Enterprise Information and Records Management Portfolio, which provides information, records and archival management advice to Victoria Police in accordance with relevant Victorian legislation and standards.  The Records Officer position is based at the Victorian Police Archive Services Centre in the western metropolitan region and responsible for the delivery of vital services to operational and support staff across the organisation.

Your duties will include:

  • Maintaining and updating information stored within our records management computer system (RecFind)/ data processing
  • The retrieval, issuing, and return of records in accordance with VPASC policy, procedures, and OH&S guidelines
  • Undertaking copying or digitising of requested material as required
  • Responding to written and verbal requests for advice and assistance
  • Delivery and collection of police records within the Melbourne metropolitan area (current Victorian drivers' licence is required)
  • Providing basic records management and archival advisory service to employees/clients in accordance with internal policies and procedures
  • Processing, sorting and cataloguing records held at the Victorian Police Archive Services Centre

Skills of the successful applicant:

  • Ability to work collaboratively within a small team environment while managing own workload in a timely manner
  • Sound understanding of recordkeeping and/or archival management including proven work experience in this field
  • Demonstrated competence in the use of computer systems and the ability to perform standard word processing, data entry and cataloguing
  • Well-developed interpersonal, oral and written communication skills (including emails) to respond to enquiries and provide basic training
  • Organised with a demonstrated ability to comply with established processes and procedures with an attention to detail and accuracy
  • Strong customer focus with the ability to carry out routine activities to a high standard to meet staff expectations

Requirements and relevant information:

  • One (1) full time ongoing position
  • A tertiary qualification in a relevant discipline or industry-based accreditation is highly desirable
  • The role requires safe manual handling practices with the ability to lift boxes up to 15kg and use of platform ladders
  • The successful applicants are required to undergo pre-employment checks which will include fingerprint checks and misconduct screening and will also be required to undergo National Security Vetting, achieve and maintain a security classification as determined by the Department Head.  To achieve this, applicants must be an Australian Citizen.
  • A current Victorian drivers' licence is required as part of this role
  • Your usual place of work will be at the Victoria Police Archive Services Centre based in the western metropolitan region within an office and warehouse environment.  However, you may be required to work at other police sites within the Information, Systems and Security Command as required. Some travel may be required from time to time to attend training, meetings or other events. 

Your application must include:

  • Resume
  • Completed application form - attached to the job advertisement.

Applications close midnight 1st August 2021 – Applications will be accepted online via our website and not via email.

Please Note: All applications will need to be submitted through one of the following platforms; the Victorian Government careers website (Careers.vic) or Job Skills Exchange (JSE) website.

Applications will not be accepted via other platforms or email.

For further information on this role please contact: Tracey Manallack (03) 8335 8881 or via email tracey.manallack@police.vic.gov.au.

If you have a disability / medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements / reasonable adjustment for the recruitment process, please contact  VPS Recruitment via email vpsrecruitment@police.vic.gov.au.

About Us:

Victoria Police is a large organisation employing police, public servants and protective services officers. Victoria Police provides support to the community 24 hours a day, 365 days of the year. 

At Victoria Police our goal is for our workforce to reflect the diverse community we serve. We continually seek to attract and retain a diverse workforce which includes people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures including people of Aboriginal and Torres Strait Islander heritage. 

Find out what it is like working as a Victorian Public Servant for Victoria Police: http://www.policecareer.vic.gov.au

Records Officer (VPSG2)

Job type:

Full time / Ongoing

Job classification:



Tracey Manallack | (03) 8335 8881 tracey.manallack@police.vic.gov.au

Records Officer (VPSG2)