School Administration - Ed Support Level 1- Range 2

Job posted: 21/06/2022
Applications close: 05/07/2022 (Midnight)
7 days remaining

7 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Full time / From 25/07/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1284043

Reference: 1284043

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated high level oral and written communication skills and professionalism.

SC3 Possess the technical knowledge and expertise relevant to the position eg: Cases21
enrolments and Accounts Receivable, Compass, and Microsoft Office.

SC4 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC5 Demonstrated commitment to professional learning and growth.

SC6 Ability to work effectively as part of an administration team within a multi-campus setting.


Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.  Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2. Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the Business Manager or another senior manager.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Delivery of administrative services within the College.  Responsibilities shared between the team at your campus.

Determine and manage work priorities within the Administration team

Work cohesively with the admin team at your campus and also with the larger admin team across the college

In consultation with the College administration team led by the Business Manager, assist with the development and implementation of strategies to ensure effective administration procedures,

Daily operation of the school's database CASES21, including student enrolment and accounts receivable and COMPASS (on-line parent portal)

Assist with requisitioning, purchasing and issuing of stationery and equipment.

Manage a busy client reception which includes front counter and telephone.

Administer First Aid to students, including management of anaphylaxis students

For further information, please contact Julie.Rogers@education.vic.gov.au

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Additional Skills and Attributes required:

- Knowledge of the operations of the administration area and the procedures and guidelines that operate within the administration/reception area.

- Ability to follow established procedures and guidelines under supervision, such as CASES21 and COMPASS transactions and processes.

- Sound knowledge and experience working with computerised records systems is essential. Ability to design and prepare documentation using several software programs is necessary. This would include manipulation of data and preparation of basic reports.

- First Aid Level 2 and Anaphylaxis trained

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Copperfield College is a multi-campus school situated in Melbourne’s North-West.  The College is comprised of two junior campuses (Years 7-10) in Kings Park and Sydenham and a senior campus (Years 11-12) at Delahey. We have a student population of approximately 2100, with 180 (EFT) teaching staff, 70 (EFT) Education Support Staff and 7 Principal Class personnelThe SFOE for the College is 0.58, indicating a significant level of social disadvantage. The College is culturally diverse, reflecting our community, with approximately 60% of our students coming from a Language Background other than English.  Copperfield performs to expectations and better on many measures in comparison with ‘like’ schools; in particular, our VCE performance.


The college’s mission is ‘to empower every student to aspire and achieve’ which is a clear focus in our new College Strategic Plan which can be found along with the 2022 AIP and the 2020 Annual Report, on our website www.copperfieldcollege.vic.edu.au.  Our current plans aim at delivering high quality educational outcomes with low in-school variation in everything we do through a Guaranteed and Viable Curriculum. Our Strategic Plan has a major focus on building the capacity of every teacher to work collaboratively as part of a Professional Learning Community to provide differentiated learning challenges to every student. Improving numeracy and literacy are also key foci for all teachers.


Copperfield is a large provider of VET in Schools and a key member of the Brimbank VET Cluster.  We are the lead school in a Technical Trade Centre, hosting VET Automotive, VET Electrotechnology and a range of other VET subjects. The College also emphasises the importance of a robust co-curricular and student leadership program. Copperfield has managed to sustain a stable International Student Program and there are currently 24 international students across the College.  English as an Addition Language (EAL) is taught at all campuses as are two LOTEs, one of which is supported by a 20 year old sister school

School Administration - Ed Support Level 1- Range 2

Job type:

Full time / From 25/07/2022

Job classification:

Not provided


Julie Rogers | 03 9307 5555

School Administration - Ed Support Level 1- Range 2