Senior Administration Assistant (VPSG3)

Job posted: 23/11/2022
Applications close: 06/12/2022 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time

Organisation: Victoria Police

Salary: $72,751 - $88,336

Occupation: Administration/Secretarial

Reference: VG/E20009558

Reference: VG/E20009558

Occupation: Administration/Secretarial

Salary Range: $72,751 - $88,336

Work location: Melbourne | CBD

About the role:

The Victoria Police Legal Services Department (LSD) provides legal services and advice to support policing, courts, and the Victorian Community. The LSD is led by an Executive Director (who is also the organisation's General Counsel) and employs over 800 staff spread across four divisions – the Office of the Executive Director; the Legal Practice Division (incorporating the Civil Law Division); the Courts & Specialist Prosecutions Division (incorporating the Prosecutions Courts Branch and the Legal & Prosecutions Specialist Branch); and the Legal Business Operations Division. We employee police prosecutors, police lawyers (including specialised advocates and lawyers), project and program support staff and administration and business support staff – all from a diverse mix of sworn, operational, VPS and specialist technical areas.

Courts & Specialist Prosecutions Division currently encompasses in excess of 600 employees spread across 10 metropolitan courts as well as the Coroners' Court and 5 regional headquarter courts. There is a diverse mix of police prosecutors, police lawyers, and administrative personnel operating within these areas. The Superintendent of Prosecutions Courts Branch manages the operations of prosecutions in all Magistrates' and Children's Courts in the State of Victoria.

Due to a promotion, a vacancy has arisen in the Prosecutions Courts Branch as a Senior Administration Assistant. The primary objective of the role is to provide a range of high-level administrative support to the Superintendent and the Prosecutions Courts Branch Senior Management Team. This requires an experienced, professional and motivated person to provide support in a confidential and sensitive environment.

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.


Your duties will include:

  • Create agendas and take minutes for various meetings.
  • Assist the Superintendent and Inspectors with meetings, calendar, and any ad-hoc requests.
  • Provide regular update of staff welfare report, court security and staffing issues.
  • Assist with the recording and updating of people movement information records
  • Monitor and maintain a selection of HR sources for currency
  • Manage building security and alarms.
  • Check mail and process any correspondence through Rec Find and distribute.
  • Process personal claim forms.
  • Order stationery and other items as needed.
  • Maintain and facilitate purchases with corporate credit card.
  • Manage petty cash claims and cab charge.
  • Manage files via RecFind
  • Update business continuity planning.
  • Manage Asset register.
  • Manage PBEA email accounts and meeting room requests.
  • Facilitate any building maintenance requests.
  • Update Prosecutions intranet as needed and
  • Other project work as requested.


As the successful applicant, you will have:

  • Demonstrated administration ability including Microsoft Office Application skills.
  • Ability to work flexibly and collaboratively in a legal environment.
  • Sound people skills including verbal communication and relationship building.
  • Proactive approach to work.
  • Continuous improvement mentality.
  • Demonstrated initiative and efficiency.


Requirements and relevant information:

  • One (1) x full-time, ongoing position available.
  • This position is located at Melbourne Prosecutions Group, 456 Lonsdale Street, Melbourne.
  • Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
  • The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.
  • In accordance with the Acting Chief Health Officer's Direction – COVID-19 Mandatory Vaccination (Workers) Directions, you are required to be fully vaccinated (this includes a booster vaccination) and your employment with Victoria Police is subject to proof of vaccination.
  • As a member of the Legal Services Department you will be located, on selection, at a specific office within a Division for a particular advertised opportunity.  However, given occasional legal service demand issues you may be required at times to undertake varied work within the Department.  This supports the Departments commitment to a flexible and deployable legal workforce and professional development opportunities in a range of legal domains.


Your application must include:

  • Resume
  • Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement. 


Applications close midnight, Tuesday 6 December 2022.


Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) the Victorian Government careers website (Careers.vic) website or Seek.
Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 


For further information on this role please contact: Senior Sergeant Ken Burchett on (03) 8628 6774 or via email ken.burchett@police.vic.gov.au. No recruitment agency calls please.

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8081.


About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps

Senior Administration Assistant (VPSG3)

Job type:

Full time

Job classification:



Senior Sergeant Ken Burchett | (03) 8628 6774 or ken.burchett@police.vic.gov.au

Senior Administration Assistant (VPSG3)