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Admin Assistant - General

Job posted: 10/05/2022
Applications close: 23/05/2022 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Geelong

Job type: Part time / From 12/07/2022 - 20/12/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1278261

Reference: 1278261

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Geelong

Selection Criteria

SC1    Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2    Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3    Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4    Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5    A commitment to professional learning and growth.

Role

Undertakes routine tasks that are usually carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.  Deviation from established procedures will require reference to others for guidance and direction.  Assistance is readily available when problems arise.  An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others.  More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1.  Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.

Responsibilities

  • Undertake clerical and keyboard duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
  • Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
  • Prepare inventories, requisitions and uncomplicated documents.
  • Maintain and update basic written records.
  • Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
  • Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
  • Make appointments and maintain diary records.
  • Select and use equipment in accordance with school procedures and manufacturer's instructions.
  • Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Please ensure that your application includes:

  • a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
  • a section addressing the selection criteria and the requirements for application under the Who May Apply section
  • names and contact numbers (telephone and email if possible) of two referees

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Winchelsea Primary School is committed to continuous improvement and achieving excellence in teaching and learning at every level and there is a strong commitment to improving our results in Literacy and Numeracy and developing an understanding of the world around us. Our curriculum provides stimulating and flexible learning programs designed to meet students' individual needs supported by the following whole school approaches: Writers Workshop, SoundsWrite, Readers Workshop and an extensive Numeracy Program.

Our school focusses on effectively integrating Information and Communication Technology resources across the curriculum and we are continually striving to improve teacher and student efficacies and skills. The technology is used as an innovative and engaging teaching and learning tool and all students in Years 3-6 have their own iPad to support their learning.

Winchelsea Primary School is a learning community that values each other and encourages excellence in each individual. We aim to support our students to develop and grow in a safe and caring environment that is dedicated to providing a stimulating and challenging curriculum.

At Winchelsea Primary School we promote our school values of: ‘Be Kind, Be Safe and Learn Well’

We are strongly committed to:

  • developing all students as active participants in their learning
  • assisting all students to reach their highest potential in intellectual, creative, physical and behavioural endeavours
  • delivering a broad, challenging developmental curriculum with programs and resources which enable quality education, high levels of learning and pride in achievement
  • promoting a code of positive student behaviour that is supported by the school community
  • creating and promoting a sense of pride, value and respect for themselves and others within the school and wider community
  • fostering harmonious and effective communication, collaboration and co-operation between staff, students, parents and the wider community.
  • Creating and promoting a school culture and environment that recognises enhances student wellbeing.
Admin Assistant - General

Job type:

Part time / From 12/07/2022 - 20/12/2022

Job classification:

Not provided

Contact:

Simon O'Brien | +61352672134

Admin Assistant - General