Admin Assistant - General

Job posted: 12/05/2022
Applications close: 25/05/2022 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: North East Region | Alexandra

Job type: Full time / From 30/05/2022 - 29/05/2029

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1278537

Reference: 1278537

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: North East Region | Alexandra

Selection Criteria

SC1    Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2    Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3    Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4    Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5    A commitment to professional learning and growth.


[Attendance requirement for this position]

Undertakes routine tasks that are usually carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.  Deviation from established procedures will require reference to others for guidance and direction.  Assistance is readily available when problems arise.  An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others.  More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1.  Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.


  • Undertake clerical and keyboard duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Perform reception duties, including the screening of visitors to the school, and arrange interviews as required.
  • Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
  • Prepare inventories, requisitions and uncomplicated documents.
  • Maintain and update basic written records.
  • Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
  • Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
  • Make appointments and maintain diary records.
  • Select and use equipment in accordance with school procedures and manufacturer's instructions.
  • Receive enrolment documentation and record data.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

This vacancy is to replace an employee on parental absence and is for a period of seven years or until the employee absent on leave returns to duty at the school.

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Alexandra Primary School is in a rural setting in north-eastern Victoria, 135 kilometres from Melbourne.  Overall enrolments have been relatively stable over the past 4 years and currently stand at 148 students.  The Student Family Occupation (SFO) currently sits at 0.54.  Alexandra Primary School currently operates with seven classes and an equivalent full time (EFT) staff of thirteen. 

At Alexandra Primary School, we strive to create safe, positive and engaging learning environments to provide our students every opportunity for success.  The school’s moral purpose is to build a learning community that challenges and supports young minds to develop as independent and lifelong learners, continually striving for excellence, and is supported by the values of Respect, Care, Integrity and Achieve.  We want our students to be the best they can be, to support them to be happy, well rounded, confident members of their community. 

Our strong commitment to student learning is supported by quality teaching practice, regular team planning and ongoing professional learning by our dedicated staff.  Our Strategic Plan and Annual Implementation Plan focus on further developing skills in Literacy, Numeracy and Inquiry learning from Prep to Grade 6. 

Our established values of Respect, Care, Integrity and Achieve, are commonly known and embedded through our Wellbeing Program.  There is a common understanding of each value’s meaning and their implementation is consistent across the school community.  We have a Student Wellbeing Coordinator to support the school community in sustaining good practice, with a focus on maximising academic, social and emotional development and learning for our students with a particular focus on mutual respect, inclusiveness and achieving personal best.  Our students have the opportunity to develop leadership skills within a range of responsibilities that include:  peer support program, buddy program, School Representative Council, House Captains and School Captains.

We have strong links to a unique and specifically tailored Outdoor Education Program that is designed to support and consolidate the building of positive relationships, student wellbeing and school connectedness.  Our grounds include a mountain bike track that is supervised by an appropriately trained teacher and available to students twice a week. 

Alexandra Primary School learning spaces are bright and open, designed for maximum opportunity for both teachers and students to work collaboratively.  Our resource area promotes safe use of technology with strong links to literacy and numeracy.  Our outdoor leaning areas provide alternative learning spaces for our students, aligning with our teaching and learning philosophy.

Our school welcomes a strong and active community, headed by a School Council who partner us in our teaching and learning program.  The Alexandra Primary School Parents’ Group raise important funds for our school which in the past have included shade sails, sports equipment and library furniture.  These highly valued community stakeholders contribute towards building a positive school culture.

Admin Assistant - General

Job type:

Full time / From 30/05/2022 - 29/05/2029

Job classification:

Not provided


Vicky Draper | 035/772-1006

Admin Assistant - General