Admin Assistant - General

Job posted: 22/06/2022
Applications close: 05/07/2022 (Midnight)
7 days remaining

7 days remaining

Job Description

Location: Western Region | Beaufort

Job type: Part time / From 11/07/2022 - 09/07/2023

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1284387

Reference: 1284387

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Western Region | Beaufort

Selection Criteria

SC1    Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment.

SC2    Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3    Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC4    Capacity to work cooperatively with a range of people including teachers, education support, students and parents.

SC5    A commitment to professional learning and growth.


[Attendance requirement for this position]

Undertakes routine tasks that are usually carried out under close supervision and direction.  Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established and direction is readily available.

Work has little scope for deviation. Problems can usually be solved by reference to well documented procedures and instructions and clearly established practices.  Deviation from established procedures will require reference to others for guidance and direction.  Assistance is readily available when problems arise.  An experienced employee at range 1 will exercise limited judgement within clearly defined guidelines and well established practices that relate specifically to the tasks performed.

Does not carry responsibility for the work of others.  More experienced employees will provide basic guidance and advice to others relating to tasks within the work area.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Qualification requirements do not operate at range 1.  Certification requirements may be required to legally perform specific tasks - e.g. driver's licence, first aid, safe food handling.


  • Undertake clerical and keyboard duties in support of the school administration function.
  • Provide document preparation support.
  • Maintain, enter and retrieve data from the schools computer system.
  • Prepare straightforward correspondence according to school procedures (e.g. sending out form letters).
  • Prepare inventories, requisitions and uncomplicated documents.
  • Maintain and update basic written records.
  • Obtain basic data or factual information from given sources, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Check for simple inaccuracies in forms and correspondence such as spelling, punctuation and spacing.
  • Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
  • Make appointments and maintain diary records.
  • Select and use equipment in accordance with school procedures and manufacturer's instructions.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Social, Community and Demographics

*  Location - in the rural township of Beaufort, population approximately 1,500, within the Goldfields Recreation Reserve precinct. 

*  One of three schools with secondary students in the Central Network of the Grampians Region, the only secondary college in the Pyrenees Shire. 

*  Main feeder schools - Beaufort Primary School, Trawalla Primary School, Skipton Primary School, Waubra Primary School, Amphitheatre Primary School, Buangor Primary School

*  2021 enrolment of 210.  Enrolment growth is anticipated over the next few years. SFO is 0.56

*  Around one third of students reside in Beaufort, with the remainder travelling to school by Government contract school bus.

*  The school population displays a huge range of abilities and aspirations.  The College aims to provide a broad and excellent education that meets a wide range of needs and abilities, and retain all students to Year 12.



*  Strong school improvement agenda with an emphasis on quality teaching and learning practices

*  Strategies such as the use of cross-year level ability groupings, extension groupings, accelerated programs and team teaching are used to cater for the needs of all students.  

*  Low staff-student ratios and excellent relationships between staff and students. 

*  High student, staff and parent survey results over the last few years show a high level of satisfaction on the part of all groups in the school community.  Strength areas include: student connectedness and leadership, taking parent concerns seriously, staff consultation and community involvement.

*  School size and a diverse student population mean that providing students with a diverse range of learning experiences from our resource base is a major challenge.  This is particularly the case in the senior years where there have been changing demands in recent years.  VCAL has become a popular alternative to the VCE, whilst up to 50% of senior students have undertaken a VET subject.

*  An excellent MIPs program has ensured that students receive appropriate mentoring and support whilst they are at school and after they leave.

*  Student Engagement and Well-being is a high priority, with a strong team that includes the Assistant Principal, Year Level Coordinators, School Nurse and School Chaplain.  Survey data indicates that this area is a strength of the school.

*  Flexibility is emphasised, both in terms of timetable structure and teaching approach. 

*  A program of note is "Advance", which is run by a teacher in partnership with local police or CFA. 

*  Rural and Environmental Education is an excellent program for rural young people, using the input of members of the local farming community for support.

*  Staff - The school has a good balance of staff in terms of age and background.  Due to school size, almost every staff member has additional responsibilities. 


Community and Networks

*  Parent and community involvement remains strong and parent bodies work harmoniously with staff. 

*  Membership of the Virtual Schooling Project, Ballarat VET Cluster, and the Pyrenees Network assist the school’s ability to provide a diverse curriculum. 

*  External support agencies (particularly welfare agencies) are used regularly.

*  Strong relationships exist with feeder primary schools, particularly for the purpose of grade 6 to year 7 transition.



*  Regarded by the school as fundamental in broadening the curriculum and enhancing teaching and learning.

*  Video conferencing is currently used to broaden our VCE program and link to other schools to extend high achieving students.

*  Student to computer ratio 2:1, moving towards 1:1

*  ICT access for teaching and learning in all classrooms.

*  Strong ICT skills on the part of most teachers means that the school is well placed to make use of technology to improve teaching and learning.


Beaufort Education Regeneration Project

*  K-12 education in Beaufort is located on the Beaufort Secondary College site

*  The Beaufort Early Learning Centre was officially opened in 2012

*  The new Beaufort Primary School building was completed in Term 1 of 2014

*  Reconstruction of Beaufort Secondary College was completed in Term 1, 2019



Admin Assistant - General

Job type:

Part time / From 11/07/2022 - 09/07/2023

Job classification:

Not provided


Karl Schier | 046/749-2305

Admin Assistant - General