Admin Assistant - General

Job posted: 05/07/2024
Applications close: 18/07/2024 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 29/07/2024 - 28/07/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Education and Training

Reference: 1423805

Reference: 1423805

Occupation: Education and Training

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.


Monday - Friday 8:00am - 4:00pm

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.


  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school
  • In consultation with the principal, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Manage client reception and office operations
  • Liaise with school staff in regard to support requirements
  • Coordinate staff timetabling
  • Undertakes VASS and/or VET administration support
  • Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:


DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:


Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile


Athol Road Primary School has a current enrolment of 421 students, comprising a large range of different cultures and approximately 80% of students who do not speak English at home.

Athol Road Primary School is a unique, diverse community of learners who focus on the RICH school values of building RESPECT, encouraging INNOVATION, valuing COMMUNITY and setting HIGH EXPECTATIONS. The school¿s richly diverse multicultural community works together to create a well-resourced, orderly learning environment which caters for the needs of each individual and acknowledges and celebrates achievements. Cultural diversity flavours all school programs and provides a background for teaching tolerance and respect. Each individual is challenged to grow emotionally, intellectually and socially to achieve their personal best.

Athol Road Primary School operates as a Professional Learning Community with a commitment to continuous improvement. Teachers work collaboratively with a focus on improving improve student learning outcomes. ¿ Teachers are highly dedicated and have a collective commitment to all students. Personalised Learning underpins the teaching and learning whereby the individual needs, interests and learning styles of all students are at the centre of every decision made.

The school strongly believes the emotional and physical wellbeing of students is pivotal to their success at school and in their future lives. Students are better prepared for learning when they are healthy, safe and happy. At Athol Road Primary School student welfare is the responsibility of all staff who deliver a whole school approach to student health and wellbeing. In addition, specialised support staff work with students and families to support the diverse needs of the community. The building of supportive caring relationships which fosters a strong sense of connectedness and belonging is central to every aspect of school life.

Multi-skilled teachers, supported by strong leadership and a dedicated team of non-teaching staff, are committed to implementing a forward thinking, student focussed curriculum which is engaging, challenging and sustainable. The curriculum is designed to foster curiosity and develop higher order thinking which allows students to solve problems, gain understanding and discover new meanings. Student Voice, Agency and Leadership is integrated in all aspects of student learning and the school environment. All students are valued and acknowledged as having unique perspectives on learning, teaching and schooling. Students are provided with opportunities to express their ideas and thoughts and actively shape their own education.

The school strives to foster the potential talents of students by enriching their bodies, minds and creativity through a diverse range of extension activities that enhance the formal curriculum and challenge them to achieve excellence in a wide range of cultural, artistic and sporting activities ¿ both within the school and within the wider community. Vibrant specialist programs provide students with opportunities to excel in the areas of Environmental Education, STEM, Visual Arts, Performing Arts, Physical Education and Mandarin.

The Athol Road Primary School Early Learning Centre provides a seamless transition to school and a strong link with the local community. The Early Learning Centre is located on the school site and caters for over 100 children each week in:

·       A 5 star playgroup program focusing on the development of self-confidence through experiences that stimulate the senses, develop fine and gross motor skills and facilitate the development of emerging language and social skills

·       3 and 4 year old kindergarten programs where children are supported in building self-esteem, confidence and a positive attitude to learning through an indoor, outdoor play based program which allows them to explore and experience success

Admin Assistant - General

Job type:

Full time / From 29/07/2024 - 28/07/2025

Job classification:

Ed Support Level 1-Range 2


Carmela Nigro | 039/547-1224

Admin Assistant - General