Administration Assistant - Women's and Children Program

Job posted: 13/02/2024
Applications close: 27/02/2024 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Part time

Organisation: Monash Health

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 64922

Reference: 64922

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

About our Monash Women’s Program at Monash Health  

Our maternity service is the largest maternity provider in Victoria providing care to 12,000 women each year across four hospitals: Monash Medical Centre, Dandenong,Casey and Sandringham. Monash Women's provides maternity care for well women and women with more complex and specialty needs. In Monash Health your own growth and development is important and with us you can really be your best. 

About the Role 

A great opportunity is now available for an experienced Administration Assistant to join us, providing high level executive support to the Director Clinical Operations within the Women's & Children's program, Head of Obstetrics at Clayton/Sandringham and Head of Obstetrics and Gynaecology at Dandenong and Casey. In this dynamic role, you will work closely with our executive team, managing their diaries, which can change at short notice. Other key responsibilities of the role include:

  • coordinating meetings including venue bookings, preparing agendas and minutes;
  • preparing executive level presentations, documents and Chief Executive briefings;
  • working collaboratively with internal and external stakeholders and their representatives when needed; and
  • providing efficient and effective administrative support and office management for the broader Women's and Newborn team. 

This is a Permanent Part-time position, 0.8 EFT Monday to Friday between the hours of 0800 - 1700.

About You 

You are an experienced Administration Assistant who demonstrates a flexible, can-do attitude and strong organisational, communication and time management skills. Your proactive approach and ability to "think on your feet" when responding to changing demands will serve you well in a dynamic environment. From time to time you will also engage with patients in sensitive and confidential matters, and an ability to demonstrate empathy is imperative. You're an exceptional team player who builds trust readily and you are also highly IT proficient. Previous experience in a large, complex organisation is preferred although a healthcare background is not essential.  

What you need: 

  • Extensive Administrative experience
  • Flexibility and adaptability
  • Ability to prioritise own workload, multiple tasks and meet deadlines
  • Highly organised, ability to prioritise and multi-task and meet deadlines in a fast paced environment
  • Excellent interpersonal skills and effective communication and literacy skills
  • Proficient in the use of PC Windows, including Outlook, SharePoint, ELO, UKG, Microsoft Word, Excel, Power Point and Access
  • Previous exposure to and understanding of a health care system or complex organisation
  • Previous exposure to contract administration

What we offer? 

You'll work with a highly professional team in a supportive environment where you can make a real contribution to the efficient and smooth running of the Program. In addition, you will have access to benefits including salary packaging to increase your take-home pay, access to onsite staff car parking and gym, uniform and the Employee Assistance Program (EAP).

Monash Health is a great place to work 

Our employees enjoy a range of benefits including:

  • salary packaging options that increase your take-home pay
  • a comprehensive Health and Wellbeing program
  • free vaccinations
  • private health insurance at discounted rates
  • health imaging services
  • + more

Monash Health is Victoria’s largest public health service and proudly provides healthcare to one quarter of Melbourne’s population, across the entire lifespan from newborn and children, to adults, the elderly, their families and carers.  More than 22,000 of us work at over 40 care locations across south-eastern Melbourne.

We recognise the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles and our five ICare values:

How to Apply 

Applications are only accepted that are submitted via the Monash Health online Mercury System (e-recruit). 

For information including how to apply and probity check requirements, please refer to attached ‘Application Guide’ located under Position Documents.

Please note, applications will be screened upon receipt and selection activity may commence prior to the closing date.

Administration Assistant - Women's and Children Program

Job type:

Part time

Job classification:

Not provided


Madeline Lang - 0428 748 199

Administration Assistant - Women's and Children Program