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Administration/Finance

Job posted: 10/06/2022
Applications close: 09/07/2022 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Part time / From 25/07/2022 - 29/12/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1282915

Reference: 1282915

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

Selection Criteria

SC1: Demonstrated experience using Cases21 Administration and Cases 21 Finance.

SC2: Demonstrated capacity to supervise the work of other support staff and to develop procedures and guidelines relating to the work area.

SC3: Demonstrated capacity to work cooperatively with a range of people including, teachers, education support staff, students, and parents in a very busy and multi-skilled environment.

SC4: Demonstrated highly developed organisational and time management skills with the ability to establish priorities.

SC5: Demonstrated commitment to professional learning and growth for both self and others. 

Role

Performs and/or supervises tasks that are carried out in accordance with guidelines, accepted practice and school policy.  This may include the supervision and coordination of other education support class staff within the work area or educational program.  Supervision and coordination would be limited to ensuring routine tasks are performed to required standards.  Input into identifying training needs and development of education support class staff within the work area or educational program becomes an important feature at range 2.

Specialised support to achieve specific outcomes is a feature of range 2.  Typically this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the operation of a work area (e.g. managing the day to day operation of a school office) under the direction of the principal or another senior manager.

Provides support to teachers and students that is beyond the routine support provided at education support class Level 1, range 1.  Within an educational program assists teachers with the coordination of the support function, such as directing/organising the work of other support staff or providing a specialist support role. 

Undertakes medical intervention support tasks or other specialised student/teacher support roles that require specific training that must be updated from time to time.  The role is for a specific purpose for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.

Performs technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options.  Routine technical support in libraries, science and information technology laboratories would be typical examples.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee's position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Responsibilities

Administration:

  • Provide reception services at Flemington Primary School including customer service, communication (telephone/pa/counter)
  • Enter student enrolments and maintain student data on Cases21
  • Manage the schools fortnightly newsletter, including posting on schools website and schools communication platforms (Compass/Dojo)
  • Work with the Principal to update school policies when required
  • Provide first aid as required to students, staff and visitors
  • Other general duties as instructed by the Principal and Business Manager

Finance:

  • Accounts receivable
  • Assist with accounts payable
  • Assist with end of month reconciliation
  • Manage fundraising activities (Trybooking)
  • Enter, maintain and retrieve data from the school's computer system

HR:

  • Monitor staff leave on Edupay

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Flemington Primary School was established in the current buildings and location 1922, and is situated in the quiet residential area of Travancore in inner Melbourne. The school is set back from Mount Alexander Road behind majestic, heritage cast iron gates and the school oval, and is bounded by the laneway, Flemington Street, Cashmere and Mangalore Streets and the Royal Children's Hospital Mental Health Unit.

Our guiding philosophy is based on equity of access and high expectations that all children will learn and achieve their full potential.  We anticipate that all children will leave Flemington Primary School with a love of learning, a strong sense of self-worth, confidence, independence, risk-taking skills and self-discipline.  High expectations for learning and behaviour are linked to respect for the rights and responsibilities of all members of our community.  

Interwoven with this philosophy and aims are the school values of Be Safe, Be Kind, Be Respectful and Be Ready to Learn with the overarching goal of BE YOUR BEST!   Every student at FPS is encouraged to reach their potential in a culture that supports 21st century skills of resilience, collaboration and teamwork and reflects our school values - be respectful, be safe, be kind and be ready to learn. 

Our Mission is

We will provide learning opportunities in supportive and collaborative learning environments. 

Our Vision is

Students will realise their full potential, contributing to our school, our community and our world.

 FPS staff are dedicated to lifelong learning and actively participate in ongoing professional learning and coaching to keep them abreast with current evidence based practices of teaching and learning. FPS staff are also highly committed to their students’ learning and focus on the learning needs of each individual student working with them to establish and achieve their learning goals. Our specialised programs such as Visual Arts, Chinese, an extensive Music program, Health and Physical Education and weekly visits to our Library, supports endeavour and encourages our students to explore, question and be curious learners and thinkers.

Administration/Finance

Job type:

Part time / From 25/07/2022 - 29/12/2022

Job classification:

Not provided

Contact:

Amy Mullins | 9376 7137

Administration/Finance