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Administration - HR Support

Job posted: 26/11/2024
Applications close: 09/12/2024 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: North West Region | Wallan

Job type: Part time / From 28/01/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Human Resources

Reference: 1454402

Reference: 1454402

Occupation: Human Resources

Salary Range: Salary not specified

Work location: North West Region | Wallan

Selection Criteria

SC1 Demonstrated experience in human resource management including knowledge of employment conditions, DET policy and personnel matters.

SC2 Demonstrated high level proficiency in the use of ICT, Microsoft Office, CASES21, Edupay and Recruitment-on-line.

SC3 Demonstrated high level oral and written communication and administrative / organisational skills to determine priorities and meet deadlines.

SC4 Demonstrated commitment to professional learning and growth for both self and others

SC5 Demonstrated capacity to work effectively as part of a team

Role

This is a part time 3x days per week position.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

  • Onboarding and induction of new staff via Edupay
  •  Create Staff contracts, personal staff files, conduct and edit all job data changes, create CASES21 ID, upload to Compass and file all HR documentation.
  •   Manage and process all types of leave entries - Staff absences, Personal Leave, Maternity and Family Leave, Bereavement Leave, Annual Leave, LSL, LWOP and TIL
  •   Process allowance payments and positive inputs
  •   Manage the validation of all teacher VITs and Educational support WWCC
  •   Assist all staff (both teaching and ES) with any HR requests. 
  •   Ensure confidentiality of all records is maintained.
  •   Provide a range of services to support the goals, values and behaviours of the DET and the college.
  •  Assist with general office duties
  •   Perform any other duties as determined by the Principal, Assistant Principals or Business Manager

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Wallan Secondary College (WSC) is a Year 7 to 12 Secondary College situated in Wallan, 50 kilometres north of Melbourne, in the Mitchell Shire one of the fastest growing areas outside of the Melbourne Central Business District (CBD). 
Land in Wallan and the surround is continuing to be developed, attracting many families to the area. The College opened in 2006 with 110 students.  There has been strong enrolment growth in the past 12 months.  Numbers steadily increased throughout the 2024 school year, and current student numbers are in excess of 850. 
The College currently has 5 Principal Class members, 7 Leading Teachers, 60 teaching staff and 28 support staff.  Staff include; classroom teachers, Educational Support (ES) administration, ES student support and ancillary staff. 
Staff of WSC, along with the community have high expectations of our students.  Staff at all times engage students in their learning and have high academic expectations of their students.  
WSC offers a wide range of programs for all ability levels.  There is a strong emphasis on core subjects: English, Mathematics, Science and Humanities; complimented by programs in the Arts, Music, Health and Physical Education, Technology subjects and Indonesian. A wide range of Victorian Certificate of Education (VCE) and Vocational Education and Training (VET) subjects and a Vocational Major program offered in Year 10 to 12. Tertiary and employment pathways are well established. 
WSC offers a range of enrichment opportunities; performing arts, breakfast and homework club, inter school sporting and co-curricular activities.   A Learning for Life Program which includes small group literacy and numeracy intervention. An independent reading program has been integrated into the Pastoral Care curriculum with a focus on reading and comprehension across all other learning areas. Our lecture theatre has allowed us to hold our annual production and concerts in a state of the art facility.
Students are encouraged to develop their leadership skills; opportunities are provided through a range of learning experiences.  All students of WSC should demonstrate and model our school values of Respect, Responsibility and Resilience.
Our school is committed to student wellbeing, engagement and achievement through four goals for continuous school improvement:
1.            To provide for all students at WSC a challenging and differentiated curriculum that equips each and every student for successful future pathways and ensures that they are lifelong learners.
¿             To improve the learning growth of every student across all domains but particularly in literacy and numeracy.
¿             To improve student achievement and completion rates in VCE, VET and VM programs.
2.            To provide a stimulating learning environment so that all students are actively engaged in all learning opportunities both inside and outside of the classroom and capable of achieving their full individual potential.
3.            To develop a positive, healthy and safe learning environment that enhances student voice and empowers all students to achieve positive pathways in their own community and beyond.
4.            To build the capacity of all staff at WSC in order to develop an equitable, sustainable and high performing teaching and learning environment.
Our College Motto is `Learning for life¿, this is embodied in the actions of all key stakeholders who are jointly committed to improving the learning outcomes of students.  The College culture of participation and striving to achieve our best; always, is based on mutual respect.  
We believe improving student outcomes is achieved through deep learning, outstanding teaching, supportive and authentic relationships

Administration - HR Support

Job type:

Part time / From 28/01/2025

Job classification:

Ed Support Level 1-Range 3

Contact:

Carol McLean | 5783 0301

Administration - HR Support