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Administration Officer- Ed Support Level 1-Range 2

Job posted: 17/03/2023
Applications close: 30/03/2023 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: North East Region | Mansfield

Job type: Full time / From 24/04/2023

Organisation: Education and Training

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1335807

Reference: 1335807

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: North East Region | Mansfield

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school
  • In consultation with the principal, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Manage client reception and office operations
  • Liaise with school staff in regard to support requirements

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:

  • specific response to all of the selection criteria and position details.
  • the names and contact details of up to three referees who can provide information regarding the applicant in relation to the selection criteria

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Mansfield Secondary College, is a small, rural Victorian school, close to Mt Buller and the snow fields, which offers a wide range of education and training programs to support our students as they transition into adulthood.

Mansfield community is characterised by people with a constructive and supportive attitude. Tourism and our pristine environment drive our economy, leading to a vibrant community with a strong arts, environment and cultural focus. Mansfield is one of the fastest growing shires in the country.

COLLEGE VISION: A dynamic learning environment where the whole community takes responsibility in preparing for the future.

COLLEGE VALUES: The College is committed to a Positive Behaviours program, which aims to encourage student performance and lift engagement by explicitly teaching desired behaviours and using all opportunities to reward student efforts and performance. The program underpins an evolution of a school culture which is based on mutual respect.

CURRICULUM: The College is responsive to the Victorian Curriculum 7-10. Year 7 and 8 students study a common curriculum, both supporting key skill development and enabling exploration of a range of discipline areas. To aid transition, experienced staff work with students to develop student’s knowledge and skills and to help build social capabilities in a new environment. Year 7 and 8 is about consolidation.

Year 9 and 10 students access core units across Science, English, Mathematics and Humanities. A breadth of subject electives, beyond the core units, enables students to engage with a range of different learning and leadership opportunities, working to extend and develop in their areas of passion. Middle school is about exploration.

Senior students from Years 10 to 12 can elect alternative pathways by selecting from a broad range of Victorian Certificate of Education (VCE) units, or undertake the Victorian Certificate of Applied Learning (VCAL). The College is recognised for successfully linking these studies to Vocational Education and Training (VET) and Australian School Based Apprenticeship programs. Senior school is about narrowing and focusing effort, with excellence and progression a constant focus.

COLLEGE TEACHERS AND STAFF: The relatively small size of the College enables staff to extend additional support to individual students and to create an enriched learning environment. Counselling and support is provided for students from a range of professionals including Year Level Co-ordinators, social workers, psychologists and a school nurse.

STRATEGIC PLAN: The College Strategic Plan aims to improve student learning and engagement, teacher education and facilities. The Strategic Plan is available at the College website.

FACILITIES: In February 2022 the College opened a new STEAM building and a community sports precinct providing high quality sporting facilities for our students as well as a service to the Mansfield Community. Other recently built facilities include Language, Hospitality and Music Centres. The indigenous Bagungga Garden was created by our 2019
School for Student Leadership’s students and provides an outdoor classroom setting. Students with a disability are supported with a purpose-built low-sensory space to enable students to re-charge and re-engage.

Administration Officer- Ed Support Level 1-Range 2

Job type:

Full time / From 24/04/2023

Job classification:

Not provided

Contact:

Timothy Hall | 03 5775 2022

Administration Officer- Ed Support Level 1-Range 2