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Administration Officer - Ed Support Level 1-Range 2 (Ed Support Level 1-Range 2)

Job posted: 07/06/2024
Applications close: 20/06/2024 (Midnight)
8 days remaining

8 days remaining

Job Description

Location: Melbourne | Western Metropolitan

Job type: Part time / From 15/07/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1419572

Reference: 1419572

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Western Metropolitan

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

Role

Two days per week 8.30am - 4.30pm

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, mail deliveries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update office records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • First Aid when required
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Coordinate the delivery of administrative services within the school
  • In consultation with the principal, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Coordinate the implementation of requisitioning, purchasing and issuing procedures
  • Manage client reception and office operations
  • Liaise with school staff in regard to support requirements
  • Coordinate staff timetabling
  • Undertakes VASS and/or VET administration support
  • Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DE Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Riverwalk Primary School is a newly established government primary school located on Timbarra Drive, Werribee. Our school has facilities to cater for a long-term enrolment of 525 students and has a co-located two room kindergarten. Riverwalk Primary School is located within an extensive growth corridor and has been master-planned to allow for a peak enrolment of up to 1,100 students. There are a number of new housing estates developing within the Riverwalk area, which is contributing to our growing student numbers.

Riverwalk Primary School has two large learning neighborhoods which include general and specialist teaching spaces, an administration building, a performing arts and physical education building. In additional to this, the school has a range of outside facilities, including two playgrounds and learning street. The learning street encompasses flexible learning options with both indoor and outdoor areas of the school.  The school also integrates the latest technology as a tool to support learning, including iPads, laptops and a range of STEM resources. Interactive whiteboards and LCD screens are available throughout the learning spaces.

Riverwalk Primary School is a supported inclusion school designed to cater for a higher proportion of students with disability. The school is designed to ensure that all students can access a high-quality education closer to home. Supported Inclusion Schools are a new addition to the Victorian education system and it is a model which balances a level of targeted support that is greater than a standard mainstream school, with a level of inclusivity that is greater than a stand-alone specialist school. The buildings design, learning structures and facilities allows the school to cater for students with additional learning needs as well as mainstream students.

Our vision is to be an inclusive school community where everyone is empowered to achieve excellence. This vision is captured in the motto ‘Achieving Excellence’. Our mission is to provide a safe, inclusive and supported learning environment that inspires and challenges all members of the community to embrace learning and achieve academic, social, emotional and physical excellence.

Riverwalk Primary School is committed to:

  • Building a culture of high expectations and acknowledging that every student can learn and has the right to learn  
  • Empowering all learners to achieve excellence and celebrating their success
  • Establishing a safe, inclusive and supported learning environment that is conducive to learning
  • Developing a professional learning community that is focused on the continuous improvement of teaching and learning and takes a collective responsibility for improving student learning outcomes
  • Delivering a high quality, student focused, rigorous and relevant curriculum that meets the learning needs of all students
  • Empowering learners to take ownership and be active participants in their own learning
  • Building resilience and supporting students to be happy, healthy and confident learners
  • Engaging with parents, carers and the wider community as genuine partners in learning, striving to achieve the best possible outcomes for students.  

Riverwalk Primary School’s values are inclusion, collaboration, resilience and excellence.

Administration Officer - Ed Support Level 1-Range 2 (Ed Support Level 1-Range 2)

Job type:

Part time / From 15/07/2024

Job classification:

Ed Support Level 1-Range 2

Contact:

Emma Stephens | 9742 9700

Administration Officer - Ed Support Level 1-Range 2 (Ed Support Level 1-Range 2)