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Administration Officer - General/Finance

Job posted: 27/11/2024
Applications close: 10/12/2024 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 28/01/2025 - 26/01/2026

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1454848

Reference: 1454848

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

About John Monash Science School

In 2010, The Department of Education and Training and Monash University collaborated to develop a secondary school designed to advance students with an interest in sciences, mathematics, and associated technologies. John Monash Science School is the expression of this unique educational partnership. Monash University has committed significant resources and has dedicated staff in both the Faculties of Education and Science to support students and staff of our school.

The vision for John Monash Science School is to be a nationally and internationally recognised centre for excellence in innovative research-based teaching and learning in the later years of secondary science, mathematics, associated technologies, resource development and pedagogy.  The school will contribute to Victoria¿s, and the Nation¿s, long term economic, social, cultural and environmental goals through delivery of high quality and innovative education.

John Monash Science School will:

1.             engage students through innovation in a relevant and integrated curriculum and investigation- based learning approaches;

2.             provide pathways into senior secondary and university studies for high achievers pursuing Science and Mathematics;

3.             develop high quality effective teaching strategies to be shared amongst teachers throughout the state; and

4.             provide ongoing up-to-date knowledge in rapidly advancing areas of science.

Learning Environment and Curriculum

At John Monash Science School, we focus on providing students not only an education of the highest academic standard, but one which also encourages independent, creative thinking. Working with like-minded peers, expert teachers, and taking advantage of world-class facilities, students at our school are challenged and supported to grow and develop holistically in order to achieve their goals.

Inquiry-based learning is one teaching and learning approach at our school. Some of the documented benefits of this style of learning are that it:

¿                     teaches problem-solving, critical thinking skills, and disciplinary content

¿                     promotes the transfer of concepts to new problem questions

¿                     teaches students how to learn and builds self-directed learning skills

¿                     develops student ownership of their inquiry and enhances student interest in the subject matter

These skills are essential for our students to develop into `life-long¿ learners and give them an advantage for any further studies they choose to undertake.

For further information about our school, please visit our website - https://jmss.vic.edu.au/

Applicants should provide evidence of their experience and ability to meet the following selection criteria:

Responsibilities

Admin & Finance Duties:

  • Perform receiption duties, including the operation of the main telephone, welcoming and screening all visitors to the school
  • Assist teaching staff and students as required
  • Support student data maintenance including enrolments, exits and changes using CASES21 and Compass
  • Accounts receivable - invoicing and receipting camps, excursions, curriculum contributions and other school payments as required.
  • Accounts payable - processing supplier invoices, purchase orders and maintaining creditor information
  • Banking and bank reconcilations as required
  • Assist with the preparation of school events as directed by the Principal or Business Manager
  • Follow current policies, procedures and internal controls
  • Provide documentation preparation support
  • Manage distribution of school email, letters and packages to staff

 

First Aid:

  • Performing first aid as requied
  • Assist with check and restocl of school first aid kits/supplies
  • Assist with monitoring expiry dates of first aid materials (includes EpiPens, Asthma pumps etc)
     

Other duties:

  • Support other office staff to ensure the office is running smoothly
  • Multi-skill and upskill opportunities
  • Coordinate the purchasing and stocktaking of office supplies and stationary
  • Assist staff with general tasks as required and approved by the Business Manager
  • Attend professional development to keep up to date with current responsibilities
  • Coordinate the delivery of administrative services within the school
  • In consultation with the Business Manager, determine and manage work priorities within the school office
  • Develop and implement strategies to ensure effective administration procedures
  • Maintain school's records systems, including archiving, student, staff and school records
  • Support OHS practices and policies (including inductions)
  • Other duties as required by the Principal or Business Manager
Administration Officer - General/Finance

Job type:

Full time / From 28/01/2025 - 26/01/2026

Job classification:

Ed Support Level 1-Range 2

Contact:

Corey Goodes | 99029702

Administration Officer - General/Finance