2 days remaining
Location: Melbourne | Eastern Metropolitan
Job type: Full time / From 28/01/2025 - 10/07/2025
Organisation: Schools (Government)
Salary: Salary not specified
Occupation: Education and Training
Reference: 1455145
Applicants should provide evidence of their experience and ability to meet the following selection criteria.
Communication and Interpersonal Skills:
Demonstrated ability to communicate empathetically and effectively with a range of stakeholders, including young people and families in need.
Organisational and Administrative Skills:
Strong organisational skills with attention to detail, particularly in triaging and managing multiple wellbeing-related queries.
Professionalism and Confidentiality:
Proven ability to handle sensitive, challenging and complex matters discreetly and professionally.
Technical Proficiency:
Competence in Microsoft Office suite and experience with healthcare or educational software systems.
Commitment to School Community Values:
Enthusiasm for contributing to a positive and inclusive school environment, aligned with BHS¿s values.
Balwyn High School (BHS) is a leading Victorian Government school, known for its outstanding academic performance, diverse school programs, and robust staff development culture. The Administration Officer for the Wellbeing Team will play a critical role as the first point of contact for students, parents, staff, and external agencies seeking support from the school's wellbeing services.
This position combines general administrative responsibilities with a specific focus on triaging wellbeing-related queries and directing them appropriately to the school's team of wellbeing professionals, including leading teachers, psychologists, social workers, and occupational therapists.
The successful candidate will demonstrate empathy, discretion, and excellent organisational skills to manage sensitive situations effectively in a busy working environment. They will collaborate closely with the Wellbeing Team to ensure timely and appropriate support for all members of the school community.
Key Responsibilities
Wellbeing Support Coordination:
Act as the initial point of contact for wellbeing-related queries from students, parents, staff, and external agencies.
Triage issues to appropriate wellbeing team members (e.g., psychologists, social workers).
Maintain an up-to-date referral log and track resolution of wellbeing queries.
Reception and Communication:
Greet and direct visitors, answer calls, and respond to queries with a focus on wellbeing services.
Liaise with external agencies to coordinate support for students.
Administrative Support:
Provide routine clerical and administrative assistance, including maintaining wellbeing-related records, data-input and correspondence.
Support the organisation of wellbeing-related events, programs, and staff professional development.
Confidentiality and Sensitivity:
Handle all interactions with the utmost confidentiality and professionalism.
Ensure compliance with privacy policies and maintain sensitive documentation securely.
General School Administration:
Provide ad-hoc administrative support to the broader Finance and Administration Team.
Assist with general school processes, including camp and event administration, as required.
Any other duties as directed by the Principal Team.
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Applicants are free to structure applications in any manner they choose, but must ensure that the following are included:
Information about Balwyn High School, its ethos, programs, the Strategic Plan 2021 - 2024, Vision, Values and Mission Statement can be found at our website: www.balwynhs.vic.edu.au
Full time / From 28/01/2025 - 10/07/2025
Ed Support Level 1-Range 2
Lara Messom | 03 9862-4108