Administration Support Officer (VPSG2)

Job posted: 16/05/2024
Applications close: 29/05/2024 (Midnight)
7 days remaining

7 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time

Organisation: Victoria Police

Salary: $56,834 - $72,985

Occupation: Administration/Secretarial

Reference: VG/JE20019881GD

Reference: VG/JE20019881GD

Occupation: Administration/Secretarial

Salary Range: $56,834 - $72,985

Work location: Melbourne | CBD

About the role:

The Administration Officer is responsible for roles within the Transit Safety Division across three functional areas.

Logistics - Maintaining, sourcing, and purchasing of operational equipment, including the management, auditing, and maintenance of Transit Safety Division Police vehicles.

Property – TPSC Property Office is responsible for the receipt, storage, transit, disposal, and auditing of approx. 10,000 property items that are managed by Transit Safety Division, Specialist Response Division, Security Services Division and Family Violence Command within the Spencer Street Police Complex.

The primary role of TPSC Property Office is to facilitate the efficient processing of exhibits and property through a centralised facility that is safe and secure.

Administration - Provide a wide range of administrative support functions, receive, record, and distribute mail including preparation and administrative management of a large number of court files.  Manage a high volume of data entry and filing, ensuring accuracy and confidentiality is applied to all records and databases.  Attend enquiries from internal and external stakeholders, provide initial information and advice where required

Victoria Police is a contemporary and agile workplace and supports flexible working arrangements.

Your duties will include:

  • Undertake a range of administration and clerical functions to support Transit Safety Division including, the maintenance & management of various Police operational assets.
  • Creation and processing of purchase orders including the payment process.
  • Sourcing and procuring Police assets for Transit Safety Division.
  • Manual handling and transportation of exhibits across storage sites.
  • Auditing and maintenance of Police assets and exhibits to ensure compliance.
  • Stakeholder liaison through telephone, electronic communications, and face to face meetings.
  • Updating Transit Safety Division operational manuals to be accurate, up to date and relevant always.
  • Preparing routine correspondence and data entry with a high level of detail on a range of administration matters and attending to follow-up procedures as required.
  • Provide general office support within the Transit and Public Safety division.

As the successful applicant, you will have:

  1. Experience in working with Microsoft Office software to perform a range of administration tasks including, records management, auditing, data entry and word processing tasks.
  2. Ability to accurately maintain administration records or data bases.
  3. Good communication skills, with the ability to communicate effectively with a wide range of Transit Safety Division stake holders.
  4. Ability to work in a team environment, contributing towards team goals.
  5. Good organisational skills, with the ability to multitask.
  6. Understanding of the customer service requirements of the position, demonstrating a record of strong commitment and achievement in meeting customer needs.
  7. A proven record of ethical behaviour and a demonstrated commitment to Victoria Police Code of Ethics and Conduct, Financial Code of Practice, and the Organisational Values.

Requirements and relevant information:

  • Two (2) x full-time, ongoing positions available.
  • This position is located at Victoria Police Centre, 311 Spencer Street, Docklands.
  • The position requires the applicant to hold a current Victorian Driver's License.
  • This position requires the applicant to work from the Victoria Police Centre as advertised in the Position Description (as attached to the advertisement).
  • The selected applicants will be placed in either the administration, logistics or property teams initially, but can be redeployed across those teams, to meet the business needs of Transit Safety Division.
  • The successful applicant will be required to undergo National Security Vetting, achieve, and maintain a security classification as determined by the Department Head. To achieve this, applicants must be an Australian Citizen.
  • The successful applicant will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

Your application must include:

  • Resume
  • Completed application form – the word document (2. Application form) for you to complete and attach to your submission, is attached to the job advertisement.

Applications close midnight, Wednesday 29 May 2024.

Please Note: All applications will need to be submitted through one of the following platforms; Jobs and Skills Exchange (JSE) website, Victorian Government careers website (Careers.vic) or Seek. Applications will not be accepted via other platforms or email.

Current Victorian Government employees must apply via Jobs and Skills Exchange (JSE). 

For further information, please contact: Matthew Rowe on 0428 719 071 or Matthew.Rowe@police.vic.gov.au

We welcome applications from people with disability and aim to support an inclusive recruitment experience. If you require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirement/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8082.

About Us:

Victoria Police has a dedicated workforce of more than 22,000 employees consisting of police, protective services officers, police custody officers, and public service staff. Each employee plays a vital role in providing the 24/7, 365 days a year emergency response and public safety capability the organisation delivers to its community. As a Victoria Police employee, you have a dedication and commitment to community safety. 

Having a workforce that reflects the community we serve is important to Victoria Police. We want to attract and retain people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities, and cultures including people of Aboriginal and Torres Strait Islander heritage. If you are interested in a position, we encourage you to apply as we celebrate the benefit that diversity brings to our employees, our services, and our community.

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps

Administration Support Officer (VPSG2)

Job type:

Full time

Job classification:



Matthew Rowe | 0428 719 071 or Matthew.Rowe@police.vic.gov.au

Administration Support Officer (VPSG2)