Administrative Assistant

Job posted: 01/08/2022
Applications close: 15/08/2022 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: Various

Job type: Not provided

Organisation: Melbourne Health

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 64612

Reference: 64612

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Various

Administrative Assistant

  • Be a part of an inclusive, dynamic and skilled team

  • Excellent benefits including, salary packaging options and onsite car parking

  • Part Time Ongoing (0.6EFT)

Joining our University of Melbourne Old Age Psychiatry Team and the Aged Persons’ Psychiatric Executive Team as an Administrative Assistant will give you the opportunity to explore your passion of administration work in a new direction!

Your Contribution:

  • You lead with kindness when providing person centred care to our consumers and are inspired to seek out learning opportunities.

  • You are passionate about advancing health for everyone, every day by working together with multidisciplinary teams and striving for best consumer outcomes.

  • You will be motivated to make RMH and our APATT a great place to work and a great place to receive care.

  • You are ready for a new variety of clinical experience to enhance your professional growth.

Your new role:

  • Supporting the Professor of Old Age Psychiatry (0.4 EFT0 and Support to the Aged Persons Psychiatric Executive (0.2 EFT)

  • Manage Professor’s diary and travel, and arrange, attend and provide administrative support in meetings (face to face and online)

  • Receive, screen and respond to telephone calls and emails

  • Support preparation of annual reports and grant applications

  • Undertake word processing activities for reports, correspondence etc., filing and utilise other software packages, including PowerPoint, where appropriate

  • Receive and allocate mail and facsimiles, advise and track responses, and deal with routine matters arising from the communications

  • Ensure appropriate confidentiality and security of sensitive documents

  • Preparation of presentation materials

  • Provide linkages and support to consumers in the community.

About you:

  • Highly proficient computer skills (Advanced skills in Microsoft Office) and spreadsheet management skills

  • Excellent communication skills with all levels of staff

  • Effective interpersonal skills and attributes that demonstrate use of initiative

  • Ability to maintain efficient appointment, reminder and filing systems

  • Proficiency in audio typing

  • Capacity to build strong professional relationships with key staff members.

  • Ability to determine workload priorities, coordinate tasks, work to time lines and self-direct activities

  • You enjoy working collaboratively, with supportive and dedicated multidisciplinary teams.

  • Compassionate, caring and the mindset to make a difference.

  • Can commit to a new professional role and explore the opportunities available.

  • Experience as a personal assistant and the range of functions within the role is desirable


Benefits of working with the RMH:

  • A Values based organisation offering great prospects for career diversity and professional advancement.

  • Comprehensive Health & Wellbeing Programs including; Staff Medical Service, Employee Assistance Program, Peer Support Program - run by our dedicated employees.

  • Salary packaging options, monthly ADOs for full time staff (That’s an additional day off every month!), discounted onsite car parking, close to public transport.

The RMH is proud to be a workplace that champions diversity, inclusion and equality for our staff and our community.  Our goal is for our people to feel safe, included and supported so that they can be at their best every single day.We encourage talented people from all backgrounds, abilities and identities to apply to our vacancies, and will consider adjustments to support such applications.


If you are looking for a challenging role and can demonstrate the above capabilities, connect with us via the details below for a confidential discussion.

All appointments are made subject to a satisfactory Criminal History Record Check and a Working with Children Check  

Successful applicants will be required to provide evidence of an immunisation assessment and COVID-19 Vaccination prior to commencement.

Administrative Assistant

Job type:

Not provided

Job classification:

Not provided


Dr. Nicola Lautenschlager - 92887150
Robyn Garlick - 92887150

Administrative Assistant