Administrative Assistant (ICU)

Job posted: 15/05/2024
Applications close: 05/06/2024 (Midnight)
11 days remaining

11 days remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Part time

Organisation: The Royal Melbourne Hospital

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 72593

Reference: 72593

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan

Administration Assistant – Intensive Care Unit

  • Part Time ongoing position – 32 hours per fortnight
  • Support the day-to-day running of our ICU in a supportive team
  • Located at The Royal Melbourne Hospital City Campus – Parkville

The Royal Melbourne Hospital is an award-winning health care service and is Victoria’s second largest public health service. We provide comprehensive acute, sub-acute, general, specialist medical and mental health services through both inpatient and community based facilities through the following services: The Royal Melbourne Hospital – City Campus, The Royal Melbourne Hospital – Royal Park Campus, North Western Mental Health, RMH Kidney Care Service and Victorian Infectious Diseases Reference Laboratory.

The Royal Melbourne Hospital is a world-class teaching hospital and one of Victoria’s largest Trauma Centres. ICU currently consists of 42 beds and provides care to over 3000 patients each year, including Cardiothoracic, Trauma, Neurosurgical, Oncology and Medical-surgical patients.  The unit also supports patients within the precinct  who may require Intensive Care Services including the Women’s and Peter McCullum Hospital as part of the Victorian Comprehensive Cancer Model of care.

We are looking for a passionate administration assistant to join our Intensive Care Unit team. This is a part time permanent position, working 32 hours per fortnight, based within the Royal Melbourne Hospital Intensive Care Unit administration area. This position plays a vital role in the day to day running of ICU administration and supporting key personnel within our team including the ICU Director and the Nurse Unit Manager.

Your new role:

  • Provide administrative support for the ICU Director, Nurse Unit Manager, Deputies and designated committees / workgroups of the ICU, including taking minutes, and preparing and distributing correspondence, reports and presentations, on behalf of the ICU Leadership Team.
  • Assist with organising events and workshops.
  • Liaise with key internal and external stakeholders, directing general queries regarding RMH and ICU events.
  • Coordinate pay for medical staff through our rostering system.

About you:

  • You have previous administration experience in a medical/hospital setting.
  • You have great prioritisation skills and work well in a busy environment.
  • You are a skilled communicator with demonstrated ability to work effectively both independently and in a team environment.
  • Knowledge of medical terminology is highly desirable.

Benefits of working with The Royal Melbourne Hospital:

  • Join a values-based organisation offering great opportunities for career diversity and professional development, including training and research opportunities, as well as access to mentorship and leadership programs.
  • Ongoing reward and recognition programs including monthly ‘You Made a Difference’ awards celebrating staff and teams across the organisation.
  • Take advantage of an expanding employee benefits program, with comprehensive Health & Wellbeing programs to support work life balance, including onsite staff gym and staff vaccination program.
  • Up to $12,000 tax free earnings with salary packaging options.
  • Generous leave entitlements – five weeks annual leave per year (pro-rata for part time).
  • Central Parkville location – onsite car parking options, easily accessible via public transport.

The RMH stands in solidarity with First Nations people in work and care. We are proud to be a workplace that champions diversity, inclusion and equity for our staff and our community. Our goal is for our people to feel safe, included and supported so that they can be at their best every single day. We encourage talented people from all backgrounds, abilities, and identities to apply to our vacancies, and will consider adjustments to support such applications.

Interested? Apply today!

For a confidential discussion, connect with us via the details below – we would love to hear from you!

Don’t miss out! Recruitment is ongoing, with interviews commencing as soon as suitable applicants are received. Advertising may cease prior to the closing date. If you need any support with your application, please reach out to the hiring manager via the details below.

All appointments are made subject to a satisfactory Criminal History Record Check, and where applicable, Working With Children Check (WWCC). All RMH employees are required to provide evidence of an immunisation assessment including evidence of vaccination against COVID-19 (3 doses) and Influenza with a TGA approved vaccine (mandatory for all clinical and or patient facing roles) prior to commencement. This is in accordance with the Victorian Minister of Health’s Mandatory Vaccination Orders for COVID-19 and legislated requirement for influenza vaccination.   

Administrative Assistant (ICU)

Job type:

Part time

Job classification:

Not provided


Joanne Forrest - 93429100

Administrative Assistant (ICU)