Administrative Assistant - Undergardaute Program, NaMES

Job posted: 23/11/2022
Applications close: 07/12/2022 (Midnight)
9 days remaining

9 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan, Melbourne | Southern Metropolitan

Job type: Part time

Organisation: Monash Health

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 56013

Reference: 56013

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan, Melbourne | Southern Metropolitan

Monash Health is Victoria’s largest public health service. We are proud to provide healthcare to one quarter of Melbourne’s population, across the entire lifespan from newborn and children, to adults, the elderly, their families, and carers. More than 22,000 employees work at over 40 care locations across south eastern Melbourne. For more information, please visit www.monashhealth.org.

Nursing and Midwifery Education and Strategy (NaMES) supports the organisation in achieving their vision and values by providing education and training and advancing clinical practice to ensure Monash Health has a contemporary, flexible, and highly skilled nursing and midwifery workforce.

About the Role

An exciting opportunity has arisen to join the NaMES Undergraduate Program team.  This important administrative role provides high level administrative support within the NaMES Undergraduate Program, and its key stakeholders.

Some of the role’s tasks include:

  • Administratively supporting the NaMES Undergraduate Team
  • Working collaboratively with education providers for student placements, rostering, and IT access
  • Managing Undergraduate enquiries via phone and email
  • Supporting and completion of billing and invoicing
  • Maintaining learning and communication platforms
  • Providing reports, and creating and maintaining databases

About You

You will have experience in administrative roles, along with excellent communication skills and the ability to work both independently and as a member of a supportive busy team.  Your technical skills include well developed computer skills and high-level knowledge of the Microsoft suite of software, particularly office and excel.

What you need:

  • experience in a similar role with the ability to prioritise own workload, multiple tasks and meet deadlines, whilst working within a health care team
  • well-developed computer skills and knowledge of common software programs including the Microsoft Office suite
  • an ability to identify possible data discrepancies and escalate
  • clear, kind, and concise communication skills, both written and verbal
  • current Working with Children's Check
  • current Police Check
  • current Immunisations
  • previous experience and understanding of a large health care organisation would be advantageous

What We Offer:

  • a supportive team environment
  • an opportunity to work with a key education team and adapt specific administrative functions to this team
  • access to benefits, including salary packaging and on-site subsidised staff car parking

Monash Health recognises the value of equal employment opportunity and is committed to patient safety and promoting fairness, equity and diversity in the workplace. At Monash Health we are relentless in our pursuit of excellence and work to our six guiding principles.

Applications will only be accepted via the Monash Health online Mercury System only. Email applications will not be considered.

Existing Monash Health Employees should apply using your Monash Health employee account. For any queries regarding employee accounts contact Recruitment Services by email – recruitment@monashhealth.org.

Offers of employment can only be made once all required probity checks have been completed.  These include:

  • reference checks;
  • a clear Police Check conducted within the last three months;
  • a current Victorian Employee Working with Children’s Check (or proof of payment for same);and
  • proof of immunisation.

A request to conduct probity checks does not guarantee that an offer of employment will be made.

As part of our selection process, you may be invited by email to participate in an on-camera video interview.
To comply with Victorian Public Health directions, all employees working in the Public Health system must be fully vaccinated against COVID-19 and Influenza and are required to provide acceptable evidence of their vaccination status. To support your application, and to be compliant with any public health orders in place at the time of, and during, your employment, you will be required to upload evidence of full vaccination. Acceptable evidence is a copy of a Government Official Immunisation History Statement. It is a requirement of Monash Health to collect, record and hold vaccination information. Offers of employment will only be made to candidates who can provide acceptable evidence that they meet full vaccination status.

Administrative Assistant - Undergardaute Program, NaMES

Job type:

Part time

Job classification:

Not provided


Christina Campbell - 0456598842

Administrative Assistant - Undergardaute Program, NaMES