About the role:

If you are a skilled administration support officer, can deliver high-volume client services, are motivated, have a strong work ethic, great communication skills, and a commitment to a professional team environment, then Victoria Police could be the place for you!

Due to a period of unprecedented growth, a vacancy has arisen in our Latrobe Prosecutions Unit. Latrobe Prosecutions is one of four prosecution units within the South East Prosecutions Region. The South East Prosecutions Region consists of Latrobe, South Gippsland, Sale and Bairnsdale Prosecution Units, who together service seven court locations within Regional Gippsland, Victoria. The units are attached to the Prosecutions Division – Courts Branch, under the command of Legal Services Department, Victoria Police.

The advertised position will form a vital support role to Latrobe Prosecutions, providing daily administrative support to a high-functioning team of prosecutors and police lawyers so they can fulfil their core functions; the provision of independent and professional prosecution services to the community of Victoria by supporting judicial proceedings on behalf of Victoria Police.

Victoria Police is a contemporary and agile workplace and support flexible working arrangements.

Your duties will include:

• Providing a wide-range of administrative support functions to the team, including preparation and administrative management of a large number of court files and correspondence;
• Supporting and advocating the professional image of Victoria Police when acting as first point of contact to telephone, email and in-person enquiries from internal and external stakeholders;
• Managing a high volume of data entry and filing, ensuring accuracy and confidentiality is applied to all records and databases;
• Providing quality services to internal stakeholders, ensuring that tasks are completed accurately and within expected timeframes;
• Providing executive support, including minute-taking for confidential and general meetings;
• Participating in team-meetings and discussions as appropriate.

As the successful applicant, you will have:

• Demonstrated experience performing administrative support functions;
• Capability to work autonomously and within a team-environment, and the ability to adapt quickly to changing workload priorities;
• A solution-focused and service excellence objective;
• Strong IT literacy skills;
• Proficient time-management skills;
• Strong multi-tasking and prioritisation skills;
• A well-developed professional telephone manner and a commitment to service excellence;
• Previous experience in a similar role managing sensitive material would advantageous.

Requirements and relevant information:

• The position is located at Morwell.  However, in order to support the Legal Services Department's commitment to a flexible and deployable legal workforce and professional development opportunities throughout the Legal Services Department, the successful applicant may be asked to work at other locations within the Department.  This will be managed in accordance with the provisions of the Victorian Public Service Enterprise Agreement 2020.
• Be the holder of a current Victorian Drivers Licence is highly desirable.
• Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa.
• The successful candidate will be required to undergo pre-employment checks which may include fingerprint checks and misconduct screening.

Your application must include:

• A brief resume (2 pages with dot points encouraged)
• Completed application form - attached to the job advertisement.

Applications close midnight, Monday 8 March 2021.

Please Note: All applications will need to be submitted through one of the following platforms; the Victorian Government careers website (Careers.vic) or Job Skills Exchange (JSE) websites.
Applications will not be accepted via other platforms or email.

For further information on this role please contact: Senior Sergeant Karen Connell on 0438 100 374 or via email karen.connell@police.vic.gov.au.

If you have a disability/medical condition and require a copy of this advertisement and attached documentation in an accessible format or would like to discuss an access requirements/reasonable adjustment for the recruitment process, please contact VPS Recruitment via email VPSRECRUITMENT@police.vic.gov.au or on (03) 8335 8081.

About Us:

Victoria Police is a large organisation employing police, public servants and protective services officers. Victoria Police provides support to the community 24 hours a day, 365 days of the year. 

At Victoria Police our goal is for our workforce to reflect the diverse community we serve. We continually seek to attract and retain a diverse workforce which includes people of all genders, ages, religions, disability, sexual orientation, family and caring responsibilities and cultures including people of Aboriginal and Torres Strait Islander heritage. 

Find out what it is like working as a Victorian Public Servant for Victoria Police: https://www.police.vic.gov.au/vps