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Assistant Business Manager

Job posted: 28/11/2024
Applications close: 11/12/2024 (Midnight)
4 days remaining

4 days remaining

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Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 23/01/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1455342

Reference: 1455342

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Selection Criteria

SC1: 

Demonstrated commitment to continuous improvement and professional development, including training and mentoring of team members. 

 

SC2: 

Proven experience in managing high-volume accounts receivable or payable, including preparing financial reports and analysing data. Familiarity with Compass, CASES21, or similar systems is advantageous. 

 

SC3: 

Comprehensive understanding of HR and finance processes, with experience in DET systems (EduPay, Recruitment Online, SRP) preferred. 

 

SC4: 

Exceptional organisational and planning skills, with the ability to manage competing priorities independently while contributing to a cohesive team environment. 

 

SC5: 

Strong interpersonal and communication skills, including the ability to build positive and inclusive relationships with colleagues, students, and parents, and provide guidance on school policies. 

Role

The Assistant Business Manager (ABM) plays a pivotal role in the finance and administration team, contributing to Balwyn High School's commitment to operational excellence. Reporting directly to the Business Manager, the ABM ensures the smooth functioning of finance, human resources, and administrative processes while supporting the professional development of junior staff. This role provides a pathway to becoming a Business Manager (BM), with ongoing training and opportunities for career growth. 

Responsibilities

Key Responsibilities 

 

1. Finance Management 

  • Oversee accounts receivable and/or payable in a high-volume environment. 
  • Manage parent payments via Compass, including establishing payment plans, processing credit notes/refunds, and issuing refunds in CASES21. 
  • Liaise with teaching staff to track, update, and communicate information about excursions, camps, music program, and other events. 
  • Prepare financial reports, including Reconciliation/Profit and Loss Statements for excursions and fundraising activities. 
  • Assist parents, staff, and students with payment-related inquiries. 
  • Drive process improvements, such as reducing paper use and enhancing Excel-based workflows. 

 2. Human Resources Administration 

  • Manage personnel files, recruitment support, and compliance for VIT and WWCC. 
  • Oversee payroll processes in eduPay, including timesheets, allowances, and time-in-lieu requests. 
  • Monitor and process staff leave requests per DET and school policies. 
  • Support onboarding processes and contribute to reviews of HR policies and procedures. 

 3. Team Collaboration and Leadership 

  • Mentor less experienced staff by providing training in DET systems and school processes 
  • Foster a collaborative team culture through knowledge-sharing and professional development initiatives. 

 4. General Administrative Support 

  • Support Reception and First Aid Office functions as needed. 
  • Undertake additional responsibilities as directed by the Business Manager or Principal. 

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

Why Join Us? 

  • Growth Opportunity: Pathway to becoming a Business Manager with ongoing training and development. 
  • Collaborative Culture: Work within a dynamic and supportive team at Victoria¿s leading public school. 
  • Convenience: Onsite parking and access to a canteen at a non-CBD location. 
  • Community Impact: Contribute to the success of over 2,500 students and staff. 

Desirable Qualifications: 

Tertiary qualifications in accounting, finance, or related fields. 

 

Technical Skills: 

  • Intermediate to advanced Excel skills (e.g., pivot tables, vlookups, text to column, IF statements). Please note: Excel skills may be tested as part of the interview process.
  • Experience with Department of Education systems (CASES21, Compass, EduPay) or equivalent. 

 

Key Attributes: 

  • Initiative and a continuous improvement mindset.
  • Professionalism and the ability to adapt in a fast-paced environment. 
  • Commitment to Balwyn High School¿s values and ethos.

Please note: this is a full-time role, but part-time may be considered for the preferred candidate.

 

Applicants must include: 

  • A specific response to all selection criteria, limited to 3 pages. 
  • Contact details for up to three referees who can address the key selection criteria. 

 

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

For more information about Balwyn High School¿s ethos, programs, and Strategic Plan, please visit www.balwynhs.vic.edu.au. 
Assistant Business Manager

Job type:

Full time / From 23/01/2025

Job classification:

Ed Support Level 1-Range 3

Contact:

Lara Messom | 03 9862-4108

Assistant Business Manager