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Business Administrator - Cherry Creek

Job posted: 29/11/2024
Applications close: 12/12/2024 (Midnight)
7 days remaining

7 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time / From 28/01/2025 - 19/12/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Other

Reference: 1455518

Reference: 1455518

Occupation: Other

Salary Range: Salary not specified

Work location: Melbourne | CBD

Selection Criteria

SC1 Demonstrated proficiency in the use of office systems, software or technical equipment as relevant to the position.

SC2 Demonstrated high level of personal integrity, professional standards and work ethic.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Provide an example from your experience that demonstrates your understanding of Cultural Safety in working with Indigenous and culturally or linguistically diverse staff.

Role

This vacancy is located at our Cherry Creek campus; however, all Parkville College staff may be required to work across other campuses/sites within Parkville College.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

Admin Functions/Responsibilities

·         Provide high-level administrative support including work processes, document preparation, information collation and reporting, database and spreadsheet management.

·         Responsible for answering of phones, transferring calls and effective recording/sending of messages.

·         Liaise with DJCS for arranging things such as visitor approvals, prohibited items approvals, meeting room bookings and 'Fix Its'. 

·         Communicate and liaise with both DJCS and Parkville College staff to foster cooperation and efficient partnerships

·         Provide general meeting support including:

o    Booking meetings/interviews and arranging follow up calls

o    Minute taking

o    Photocopying/preparing of documents for meetings/interviews

o    Preparing meeting rooms

o    Booking of training/meeting venues and organizing catering

·         Ad hoc Finance Administration as required ¿ including but not limited to assistance with Creditor invoicing, report preparation and filing

·         Maintaining college Telephone contact list

·         Managing supplies and maintenance of storage areas including Ordering Stationery, toner, furniture etc. for school use

·         Provide support for staff and help monitor staff needs, assist staff with problem solving

·         Ad hoc Finance, Administration and HR tasks as required under supervision of the Business Manager.

Human Resources Functions/Responsibilities

  •          Provide support scheduling interviews, supporting the Business/HR team with preparing recruitment paperwork and completing reference checks.
  •          Responsible for supporting the maintenance of efficient filing systems (both hard and soft copy records)
  •          Ensure confidentiality of records is maintained
  •          ·Provide support with EduPay System processing including performing payroll related data entry processes, including but not limited to; processing leave, recruitment related data processing, reporting, and maintaining employee records.

In conjunction with the above requirements, Parkville College also sees the below as key responsibilities of the role:

·         Provide and communicate accurate handovers when absent;

·         Attend and participate in appropriate professional development, including professional learning communities and Supervision;

·         Balance team and individual responsibilities; by ensuring that practice is underpinned and supports the Parkville College model;

·         Display behaviours that reflect the Parkville College ethos and contribute to the strategic direction of the College;

·         Comply with legislation and College policies, processes, and instructions, including those relating to non-discrimination, safety, and duty of care.

·         Comply with confidentially protocols related to sensitive staff information.

·         Undertake and comply with mandatory training and regulatory requirements as determined by the College;

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

Due to the unique nature of our environment and the distinctive work we undertake at Parkville College, we strongly encourage individuals considering applying for this position to contact the school at 03 9389 4408 and arrange a visit to the school. 

This visit offers invaluable insight into our school, our students, and how we create the best environments possible. 

Parkville College is guided by the Department of Justice and Community Safety (DJCS) and the Department of Families, Fairness and Housing (DHHS) operating policies and procedures. 

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Parkville College is a multi-campus school that delivers education at Cherry Creek and Parkville Youth Justice Precincts, and Secure Care Units.  Parkville College is a registered specialist school that delivers high quality educational programs to meet the needs of young people aged 10-21 years in custody with the Department of Justice and Community Safety and secure services with the Department of Families, Fairness and Housing. 

Parkville College delivers education to some of Victoria's most vulnerable, yet inspiring young people, who are filled with enormous potential. The Parkville College education model follows a culturally responsive pedagogy that supports the development and growth of all students, incorporates strong local partnerships to deliver a flexible range of educational options including the Victorian Curriculum (Foundation-10), Senior Secondary Certificates (VCE, VM and VPC) and vocational studies. 

Business Administrator - Cherry Creek

Job type:

Full time / From 28/01/2025 - 19/12/2025

Job classification:

Ed Support Level 1-Range 2

Contact:

Clare Cornelio | 039/389-4268

Business Administrator - Cherry Creek