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Business Manager

Job posted: 21/06/2022
Applications close: 04/07/2022 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 18/07/2022 - 26/01/2023

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1283863

Reference: 1283863

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Selection Criteria

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Role

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile


Balwyn Primary School is a school of 625 students situated in an inner eastern suburb of Melbourne. The school has a low Student Family Occupation (SFO) Index of 0.1363 and has a community of great cultural diversity, with more than 30 Language Backgrounds Other an English represented. The number of students grows during the year, with many students transferring into the area from other Victorian schools, interstate and overseas. 

The school curriculum is based on the belief that learning is developmental and that a multi-age structure provides greater opportunities for individual growth and achievement. 

We are strongly committed to catering to the special abilities and needs of our students. At Balwyn all children are valued and differences are accepted within a supportive school environment, which promotes self-esteem and fosters participation. 

The curriculum is delivered in an integrated manner, ICT is used extensively by all students as a tool to enhance learning. All classrooms are equipped with a wide range of interactive and digital resources which are competently used by staff and students. 

The school's popular Instrumental Music Program provides the opportunity for tuition in orchestral instruments, piano and guitar, and also encourages participation in numerous instrumental ensembles, and choirs. Individual and group performances in the Arts are fostered in the form of Musicals, Drama/Dance Festivals, matinees, soirees and concerts. 

Balwyn Primary School is a learning community that aims to encourage students to be independent, resilient and to respect themselves and others. As a caring learning community we promote norms rather than rules, based upon values that will frame behaviours and responsibilities. The You Can Do It! program has successfully been implemented and is now embedded as part of our school culture, complementing the Values Education program and increases positive social behaviour. 

Parents are an integral part of the school's educational program, supporting their children, participating in areas of the curriculum including classroom helpers, maintenance of facilities, and fundraising activities. The community benefits from the experience of parents and links with local community. 

Balwyn Primary School is continually evaluating student and school needs, planning future developments, and is dedicated to delivering excellence in the curriculum and providing the best education to our students. 

Business Manager

Job type:

Full time / From 18/07/2022 - 26/01/2023

Job classification:

Not provided

Contact:

Olivia Richards | 03 9836 7121

Business Manager