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Business Manager (Ed Support Level 1-Range 4)

Job posted: 14/05/2024
Applications close: 27/05/2024 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 10/06/2024 - 21/04/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1415547

Reference: 1415547

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Selection Criteria

SC1   Demonstrated capacity to lead an office team, including capacity for directing the work of others. 

SC2   Demonstrated knowledge and experience in respect to human resource and financial management records systems. 

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports. 

SC4   High level organizational skills, including the capacity to prioritise work flows. 

SC5   High level written and verbal communication skills.

Role

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources. 

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management. 

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  

Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Attendance requirement for this position in term breaks (negotiable). 

Responsibilities

Deliver School Services 

Manage the design and production of school publications and documents 

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school. 
  • Prepare funding submissions for the leadership team and school council. 
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations. 
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects. 
  • Administer government grants and other school income. 
  • Manage fund raising activities. 

General Administration 

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff. 
  • Provide administrative support to external service providers as required. 
  • Manage the processing of student admissions, registrations, enrolments and transfers. 
  • Provide required level of administrative support for school events, functions and projects. 
  • Implement induction programs for new staff, volunteers and other workers to the school. 

Human Resources 

  • Manage recruitment procedures. 
  • Provide authoritative advice to the leadership team on support structures and work practices. 
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.  
  • Manage procedures relating to employee relations issues. 
  • Assist in the development of human resource planning. 

Support School Council 

  • Draft reports and make recommendations on operational issues. 
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate. 
  • Attend Finance committee meetings

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements. ¿ Appointment of successful applicants will be made subject to a satisfactory preemployment conditions check. ¿ A probationary period may apply during the first year of employment and induction and support programs provided. ¿ Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx  

Location Profile

Students are at the centre of all that we do  at Heathmont College. We aim to foster student development and growth through a focus on student engagement, empowerment and learning in order to support students to achieve their very best.

During these uncertain times, it is vitally important that schools focus on supporting students to develop strategies to navigate the unknowns in the world around them and to build resilience in order to manage  challenge. Heathmont College aims to do exactly this through developing growth mindsets in our students and our staff and leveraging this to enhance resilience across the school by focusing on student and staff strengths. By developing student skills in managing adversity, we empower them to lead their best lives.

The College is focusing on building a Positive Climate for Learning and on setting High Expectations for all members of the community through the provision of high-quality teaching and a broad range of opportunities for staff and for students. Hand in hand with setting high expectations comes a need to follow up with an insistence on meeting these expectations and providing the necessary support for all members of the community to do so. As such, we have a range of structures and supports within the school to ensure that the high expectations that we set can be met. We focus strongly on developing a community where all students feel supported regardless of their pathway and ensures that all staff and students feel a strong sense of belonging. Naturally, relationships form the cornerstone of much of the work that we do and we work to develop positive and reflective relationships in all areas of the college. 

Our Sports Academy provides students with the opportunity to develop their abilities and confidence across a range of sports and to be actively involved in our community. We have had several upgrades to facilities and buildings in recent years including a sports stadium that has been completed and ready for classes to use since 2021, as well as our  HOPE centre which opened in 2022 and provides meeting and conference facilities that can be used across the network. In 2023, Our Performing Arts Centre was also completed and now provides a specialised facility for drama, theatre studies, instrumental music and other types of performance art. All of the above facilities are available for hire by the community as well as our extensive outdoor sporting and recreation facilities. 

The Arts is celebrated here at Heathmont College. We love how it builds a curious, compassionate, and creative culture where individual talent and expression is embraced. The community of Arts at Heathmont College is continuing to grow inside, as well as outside the classroom, with our new performing arts building completed June 2023. We are excited to see our new Arts Centre coming to life as it presents many new opportunities for students to use industry level equipment to take the Performing Arts at Heathmont College to new heights.

We are guided by our school values of:

Curiosity ¿ We have a desire for learning and a sense of hope and positivity. We celebrate growth when we understand new things.

Compassion ¿ We respect each other and celebrate our differences. We show kindness to ourselves and others to help us build resilience to achieve together.

Community ¿ We strive to build positive connections. We listen and respect all contributions and work together, so everyone feels a sense of belonging.

The Heathmont College learning community has a vision for providing excellent education to all students. We believe that the fostering of positive relationships will enable all to grow. As a team we seek to do this through providing an engaging and inclusive learning environment. Here, all work collectively, to contribute to a myriad of growth opportunities that allow for transformation of self. This encourages the learning to flourish by having meaning and purpose. 

Heathmont College is committed to assisting young people to develop the skills, attributes, knowledge and personal qualities that they require to act as resilient, independent, lifelong learners. We are a learning community that values individual and collegiate growth within a respectful and positive environment and a learning community where all are encouraged to achieve their social and academic best. 

Heathmont College is committed to providing a safe, secure and stimulating learning environment in which students can reach their full educational potential in a positive school culture that engages and supports them in their learning.

Our vision statement: "At Heathmont College, we empower our community to achieve their best and flourish in a changing, future focused world."  

 

 

Business Manager (Ed Support Level 1-Range 4)

Job type:

Full time / From 10/06/2024 - 21/04/2025

Job classification:

Ed Support Level 1-Range 4

Contact:

Kerryn Sandford | 039/871-4888

Business Manager (Ed Support Level 1-Range 4)