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Business Manager

Job posted: 02/07/2024
Applications close: 17/07/2024 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 26/08/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1423616

Reference: 1423616

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Location Profile

LOCATION PROFILE

Hastings Primary School services approximately 100 families in Hastings on the Western Port side of the Mornington Peninsula. Our school boasts a storied history that spans more than 150 years, with the school¿s population of 183 children come from a range of backgrounds including naval, industrial, professional, rural and welfare components in the local community.

Our Vision

Hastings Primary School will support our students to be the best they can be as active, creative and responsible global citizens.

Our endeavour, as a community, is for students to leave with the personal capabilities and aspirations to confidently and successfully strive for and achieve their personal best in a changing world.

At Hastings Primary School, we are building the future.

Our Values

At Hastings Primary School we have anchored our vision on three core values: caring, respecting and learning.

Caring - being kind, friendly and inclusive. Accepting differences, showing compassion, and helping others.

Respecting - respecting ourselves, others, and the environment around us. Being responsible for our actions and treating everyone with acceptance and understanding.

Learning - striving for our personal best, being open to opportunities, and demonstrating persistence and resilience while actively engaging in the learning process.

The Hastings PS school community is proud of the facilities and grounds provided. Our school boasts a storied history that spans more than 150 years, acknowledging and esteeming the contributions of previous generations, encompassing individuals from diverse occupational backgrounds such as fishermen, farmers, orchardists, naval personnel, and industrial workers. A special feature of the school is the Administration Centre housed in the original 1872 school building. Other features include:

  • Extensive sealed and grassed grounds, with natural bushland on 2 sides, synthetic turf playing field, fitness track, Plexi-court basketball courts and 3 adventure playgrounds, meeting the needs of different age levels
  • Continuing enhancement of gardens and playgrounds including a Learning Stones Koori reflection garden provided in partnership with local community groups.
  • Undercover facilities, including shade shelter over sandpits and seating, providing adequate weather/shade shelter in a child friendly environment.
  • 15 permanent classrooms, most with withdrawal areas and office spaces, fully air conditioned and carpeted for the comfort of students and staff.
  • A highly resourced Visual Arts room, including a kiln and interactive whiteboard to access examples of artworks around the world.
  • Well-resourced fitness and sport facilities including a school hall, synthetic turf athletics field and a paved running track with a 4-lane 100m sprint track.
  • Fully functional classroom kitchen where all students participate in a Garden to Kitchen program.
  • As a 5 Star Sustainable School we support knowledge and understanding in environment protection and preservation. The school has a vegetable garden, henhouse and frog pond within its grounds. These support classroom programs in Health and Nutrition, Science and Environment.
  • Fully trained Occupational Health and Safety officer who, in conjunction with the principal, manages the employee and student health and wellbeing guidelines and the risk and emergency management policy and processes, including the Occupational Health and Safety responsibilities.

Hastings PS has a challenging and extensive curriculum which places the development of Literacy, Numeracy and student wellbeing, in all students, at the forefront of planning, implementation and evaluation. All Key Learning Areas are integrated into comprehensive and focused learning programs.  

Student Well Being

  • Hastings Primary School provides a student wellbeing framework that assists in developing strong links with families and the wider community.  
  • The Student Well Being and Management Code of Conduct provides all school community members with a clear set of expectations, acknowledgements and consequences.
  • An extensive student support framework, including whole school social skills programs including of RRRR supports student well-being and confidence, building self-esteem, friendships and loyalty.
  • Primary School Student Counsellor, Education Support staff and additional Allied Health professionals support the needs of individual and groups of students and their families.
  • The promotion of student leadership development throughout the school in the roles of School and House leaders and Junior School Council representatives and special interest projects.

Curriculum Areas 

  • All curriculum areas are well supported by the provision of `state of the art¿ technology including interactive whiteboards and computers in every classroom.
  • Numeracy and Literacy development is supported with high quality teaching and learning strategies including personalised and differentiated learning.
  • Assessment and reporting processes have been designed to meet the needs of all students, parents and staff. Reports are distributed in June and December, while formal student led conferences occur during February and July, with significant focus on goal setting for the future.
  • An integrated curriculum, incorporating Humanities, Science, Technology and The Arts, is implemented to support the acquisition of Literacy and Numeracy skills through experiences which link the learning to the global world we live in.
  • Learning Technologies and Information & Communication Technology program, including global communications using notebooks, desktops and iPads.
  • Health, Physical Education and sport encompasses physical education lessons, intra and inter school sports and sports clinics, Bike Education and a Perceptual Motor Program. These programs are highly resourced.
  • The Arts curriculum is delivered through a comprehensive and exciting Visual Arts program and Music/Performing Arts.  
  • A `5 Star Sustainable School¿ Hastings Primary School encourages and educates students to be involved in a range of activities and strategies to support environmental awareness and sustainable futures. We have vegetable gardens where students enjoy gardening and harvesting for the kitchen program. Rainwater tanks, rubbish free playground, recycling all paper and composting are only some of the strategies we implement.
  • The Westernport cluster of schools and local pre-school/childcare centres provide a planned, structured and generous transition program for Foundation and Year 6 students.
  • Additional programs and activities to meet the interests of individuals and groups of students through performing arts, sporting activities, lunchtime clubs and activities and Junior School Council

Parents, as part of the learning partnership, are encouraged to become involved in classroom programs, physical education and sports, excursions, camps, clubs and special events. Their interests, skills and time are greatly valued.

A significant number of community volunteers, of all ages, support H.P.S. with their time and expertise throughout the year in classrooms and additional projects.

School Council is supportive in the organisation, resourcing and management of school programs, grounds and facilities.

An active parent/community volunteer group (Friends of Hastings Primary School) meet to plan and organise social and fundraising activities for the whole school community.

Hastings Primary School is a significant participant and contributor to the Westernport Cluster of schools and the Mornington Peninsula Network of schools. We work collaboratively within these networks to maintain an informed and co-operative approach to sharing best practice teaching and learning strategies and promoting connectedness to our schools and their communities.

Hastings P.S. is dedicated to a safe, caring, and secure educational environment.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school.

Role

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Business Manager

Job type:

Full time / From 26/08/2024

Job classification:

Ed Support Level 1-Range 4

Contact:

Simone McDonald | 5979 1517

Business Manager