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Business Manager

Job posted: 09/07/2024
Applications close: 22/07/2024 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Gippsland

Job type: Part time / From 25/08/2024 - 22/08/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1423942

Reference: 1423942

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Gippsland

Location Profile

Tanjil South Primary School was established in 1887 and is located in the Baw Baw Shire, 120 kilometres east of Melbourne. It draws its students from the small local township and more commonly broader afield within the Latrobe Valley. 

The school aims to:

  • develop self-disciplined, questioning and caring students
  • encourage children to reach their individual potential and experience success at school
  • provide a challenging and stimulating curriculum
  • support a positive, safe and friendly environment
  • encourage parents, teachers, students, and the community to work together as a team to further develop and improve the school
  • provide equal opportunity for all members of the school community
  • encourage responsibility, independence, problem solving, leadership, active learning and creativity with all students
  • prepare students for future success in learning and life by building on their strengths and experiences

Our primary focus is to provide the best possible learning experiences for all students and enhance their qualities, attitudes and skills which will enable them to adapt to change and have a positive outlook on life.

The school provides a quality curriculum delivered in one composite P-6 class. The students are supported by a generalist classroom program delivered by the classroom teacher in partnership with the principal as well has having specialist classes for Library (MARC Van), Physical Education, Arts, Humanities, Japanese Language, and Science. 

Our buildings and on-going planned maintenance and improvements have resulted in a very attractive, comfortable and safe school environment featuring one double open plan classroom, a multi purpose room for activities requiring more indoor space, art room, music room, basketball court, picturesque oval and spacious well maintained gardens and grounds. Our new outdoor active learning area has provided not only a more attractive learning environment but provides more activity options for students during their time at school.

For our small size we are well resourced and supported through initiatives such as the Small Schools Program, Small School Cluster PLC, weekly ICT support, part time business manager and classroom support staff. We have connections with other small schools in the area and collaborate to support each other to reduce costs, enhance the experiences of our students and provide learning opportunities for staff and students. 

Selection Criteria

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Role

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

To support our school community regular attendance will be required for at least 2 mornings per week.  Additional hours can be attended through negotiation with the Principal.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Business Manager

Job type:

Part time / From 25/08/2024 - 22/08/2025

Job classification:

Ed Support Level 1-Range 3

Contact:

Jason Horton | 51601255

Business Manager