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Business Manager

Job posted: 29/08/2024
Applications close: 27/09/2024 (Midnight)
15 days remaining

15 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 07/10/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1433197

Reference: 1433197

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Selection Criteria

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Role

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Note: We are looking for a Business Manager with character strengths of kindness, fairness, curiosity and courage.

Croydon Community School is a leader in the provision of education for students who are at significant risk of not completing secondary education. In addition to the main campus, the school manages an onsite re-engagement centre and a Farm School in Woori Yallock on behalf of NEVR.

Factors which impact on students who enrol at Croydon CS include:

¿    Extended breaks in their previous education

¿    Mental health issues

¿    Traumatic experiences in their past and/or present

¿    Low learning confidence

¿    Deficit literacy, numeracy, personal and social skills

¿    Diagnosed and undiagnosed disabilities

¿    Gender and sexual identity

These factors mean that the school¿s design and preferred way of working with students and their families/carers does not align with mainstream education, nor with everyone¿s personal philosophies. If you are not truly passionate about using a `whatever it takes¿ approach and having students at the centre of every decision you make, our school and this job are not for you. It is not fair on the young people at our school who have suffered traumas and require a very special approach, and too tough a gig for you personally if you do not have the personal strengths to match this approach.

The school assesses where necessary against the Victorian Curriculum and VCE VM requirements of DE and VCAA, whilst under the Big Picture Learning design at all year levels. Previous experience with Big Picture is not required, but a strong belief in Big Picture¿s 12 Distinguishers and philosophy, and an unwavering commitment to `One student at a time in a community of learners¿ is essential. For more information see  https://www.bigpicture.org.au  It is important to note that the school is committed to building strong, appropriate relationships with students and developing feelings of safety and confidence within each student so that their ability to learn new things is maximised. Deep understandings and a maturity to behave professionally when working with students and their families/carers is essential.

 This position is for a Business Manager who is excited about our philosophy; working in a trauma-informed way; being open to non-traditional ways of `doing school¿; and contributing strongly to the leadership of a positive staff team. The successful applicant will work in a close partnership with the Leadership team and all staff. Patience and a quiet persistence are required characteristics for the successful applicant.

This position is for a Business Manager with a personal love of learning, who has hope for all young people, holds justice and fairness as essential moral beliefs, and approaches everything they do with excitement and energy.  The goal is to improve every student¿s learning growth, and to foster them to adopt new self-beliefs which assist them to increase student growth by a minimum of one year each school year, regardless of their starting point. The successful applicant MUST be able to demonstrate a high level of emotional self-regulation and personal management practices to work daily with our marginalised and vulnerable children, young people who may have experienced multiple complex traumas, and their families who have experienced challenges emotionally, socially, personally, and financially.

Applicants for this position are required to be able to demonstrate appropriate knowledge of an effective business manager to support the school¿s leaders to facilitate school improvement through effectively managing change and resources. Under the leadership of the principal, the business manager will support strategic resource management to achieve effective outcomes for the school community.

The full range of skills and capabilities illustrated in the Business Manager Capability Framework are essential to be effective in this role.

Applicants should indicate in their responses to KSC their passions and interests and how these will contribute to the school community.

 Other relevant data to the school includes:

¿    Less than 5% of students live in the areas close to the school. Some travel for over an hour each way to attend.

¿    Currently 30% of the students are receiving additional funding under PSD or DIPs.

¿    Currently 15% of the students are living in Out of Home Care

¿    100% of students have additional needs, including learning disabilities, mental health issues, behaviour disorders and language disorders.

The characteristics of our students and curriculum program require the successful applicant to have a growth mindset and be curious about how the school¿s aims can be met with their input. They must possess the ability to make strong professional connections with students and their families and make all decisions based on inclusiveness.

Croydon Community School moved into new facilities mid-2022 and has plans to invest further in facilities and resources soon.

Business Manager

Job type:

Full time / From 07/10/2024

Job classification:

Ed Support Level 1-Range 4

Contact:

Bronwyn Harcourt | 03 9724 2902

Business Manager