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Business Manager Level 1 Range 5

Job posted: 10/07/2024
Applications close: 23/07/2024 (Midnight)
8 days remaining

8 days remaining

Job Description

Location: Melbourne | Cranbourne

Job type: Full time / From 29/07/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Executive Management

Reference: 1424060

Reference: 1424060

Occupation: Executive Management

Salary Range: Salary not specified

Work location: Melbourne | Cranbourne

Selection Criteria

SC1    Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2    Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3   Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4    High level organizational skills, including the capacity to prioritise work flows.

SC5    High level written and verbal communication skills.

Role

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

  • Manage the design and production of school publications and documents

Finance

  • Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
  • Prepare funding submissions for the leadership team and school council.
  • Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
  • Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
  • Administer government grants and other school income.
  • Manage fund raising activities.

General Administration

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide administrative support to external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers.
  • Provide required level of administrative support for school events, functions and projects.
  • Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

  • Research, plan and prepare development programs for support staff.
  • Manage recruitment procedures.
  • Provide authoritative advice to the leadership team on support structures and work practices.
  • Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
  • Manage procedures relating to employee relations issues.
  • Assist in the development of human resource planning.

Manage School Resources

  • Coordinate the use and maintenance of school buildings and equipment.
  • Liaise and negotiate with service providers in respect to the cost and quality of services.
  • Supervise the delivery of contracted services.
  • Manage the development and collection of resource material at the school.

Support School Council

  • Draft reports and make recommendations on operational issues.
  • Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
  • Develop techniques and procedures that will affect work practices beyond the work place.
  • Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Overview

Lyndhurst Primary School is a relatively new school located in the Marriott Waters Estate in Lyndhurst. The school opened for all levels, Prep-6, in 2011. Lyndhurst is a Public/Private Partnership School that lies in the south-eastern growth corridor, in the City of Casey. The school opened with approximately 150 students and rapid growth has occurred in the first few years of its existence. Currently there are 930 students in 2024. Lyndhurst Primary School, like several other schools around the state, is part of a partnership agreement between the Victorian State Government and Axiom Education, a private consortium. Whilst Axiom and its partners are responsible for the construction and on-going maintenance of the school facility, in every other respect, Lyndhurst is a state government primary school. In essence, the Department of Education lease the property from the private consortium over a 25-year lease period.

A school for the community

More than the location, the facilities, and the resources in a school, it is the people that give a school life and define its character. In an environment in which teachers work in a supportive, respectful workplace, where students are engaged in meaningful and relevant learning tasks in safe and encouraging surroundings and where parents can constructively participate in an inclusive, welcoming school, real education can take place, not only for each child but on a broader community level. Lyndhurst Primary School is a school that includes and embraces its local community. We welcome the contributions that parents and the community make to the education of our children and the facilities and resources of the school are available to the community as a shared resource that benefits all.

The Lyndhurst community is highly diverse from both a cultural and socio-economic standpoint. Currently, approximately 60% of our students list English as their second language with families representing 50 language groups and 45 countries of birth. This rich socio-cultural mix is a significant feature of the school.

A school of three strong cultures

At Lyndhurst, we are building three active cultures that intertwine to create an environment that encourages success in student learning and academic results as well as high standard student interactions and behavior.

The first culture is one of high expectations of the students. High expectations by teachers of their students are translated into high expectations of the school by parents. The Lyndhurst community should have high expectations of our school which reflect their high aspirations for their children. This will be a key ingredient in our success as a school. Building an aspirational community engenders a culture of high expectations and high achievement.

The second culture is one of high expectations by teachers of each other. I believe that, to all members of our staff, it means something significant to work at Lyndhurst PS. We strive to engender a community that respects and admires the commitment of the members of staff and this, in turn, builds an environment in which all members of staff feel appreciated and thus more willing to add discretionary effort. In a culture such as this, there is an expectation amongst staff that all will contribute in a significant way to the accomplishments of the school, and all will share in the pride of the resulting success.

The third critical culture is one in which students have high expectations of each other. This essential element is crucial in maintaining an orderly learning environment and encouraging high levels of achievement. There is a high standard of behaviour that is not only expected of the students but that students have a right to expect of each other. There are standards of interaction that are respectful and courteous. There will be standards of commitment to their schooling and motivation to learn that will be constantly in evidence.

Lyndhurst is a school that provides support, encouragement, and growth opportunities for staff and which is characterized by high student motivation to learn and high teacher motivation to teach and to continue to learn. This is a school in which the whole community can participate and of which the whole community can be proud.

Who are we looking for?

The successful candidate for this position will be expected to support the work of the principal in establishing a strong and positive culture in the early stages of our developing school. Further, there is an expectation of all newly employed staff at Lyndhurst Primary School that significant work may be required during the vacation break in January to ensure successful induction.

Teaching staff at Lyndhurst Primary School, regardless of classification or experience, are expected to possess four central and inter-related attributes:

- Participate in the leading of learning

- Preparedness to work within a culture of sharing and collaboration

- Capacity to assist in building a sense of community

- Strive for continual improvement in professional effectiveness

The successful candidate will lead, support and work within this environment.

All staff at Lyndhurst PS lead learning by embracing contemporary methods and ideas about teaching and learning. They have a deep understanding of the importance of the relationship that exists between pupil and teacher. These teachers also frequently engage the use of technologies in their teaching and embrace the role that ICT plays in engaging students and enriching learning. Teachers also understand the need for resource flexibility to support educational innovation.

All teachers must be prepared to share and collaborate. This includes a commitment to contribute to professional learning teams ¿ beginning with, but not limited to, the unit team in which the teacher works. Teachers at Lyndhurst Primary School lead, share and reflect upon teaching and learning strategies and their own professional practice. They collaborate to implement innovative curriculum programs and share best practice. The alignment of curriculum, teaching and learning strategies, assessment and reporting underpins planning and preparation for all teachers.

Beyond the school walls

Teachers who are leaders in learning also demonstrate educational and curriculum leadership through their ability to network within and beyond the school. Networks facilitate reflection, planning and learning and revitalize skills.

At Lyndhurst Primary School, teachers build a sense of community through the establishment of a learning culture. They seek to strengthen the teaching community through their sharing and collaboration. They also strengthen the quality of distributed leadership throughout the school by their active involvement across a variety of operational areas. All teachers are active and instrumental in constructing relationships with all stakeholders in the school, local and wider communities.

Essential capabilities

Teacher capabilities impact directly upon the school¿s level of performance. Teachers and leaders at Lyndhurst need to bring the capabilities listed below to our school community:

- Possess high levels of energy and enthusiasm

- Be an effective facilitator

- Value and respect difference and diversity

- Have an unwavering commitment to educational excellence

- Demonstrate and model resilience and optimism

- Have well developed listening skills

- Generate feedback and suggestions for improvement

- Be a visionary thinker ¿ think creatively and `big picture¿.

Staff at Lyndhurst Primary School know how students learn and build on the knowledge their students already have. They have a strong grasp of the content in the core teaching areas of literacy and numeracy. They use an array of teaching strategies matched to the learning styles of their students. They centre their teaching on the experiences and existing knowledge of the students, equipping them with the learning and skills they can use in everyday life.

Teachers at Lyndhurst Primary School expect that every student has the capacity to learn. They endeavour to ensure that every pupil is successful. To maximize opportunities for all students to succeed, teachers adapt their methods to the individual needs of the students, including high potential and under-achieving students.

Teachers at Lyndhurst Primary School establish rigorous systems of accountability, by which student and school performance can be evaluated. They use performance data to monitor student performance and as a means of reflecting upon their teaching and future curriculum directions.

At Lyndhurst Primary School all teachers promote learning and improve learning outcomes by ensuring:

- The learning environment is supportive and productive

- The learning environment promotes independence, interdependence, and self-motivation

- Students¿ needs, backgrounds, perspectives, and interests are reflected in the learning program

- Students are challenged and supported to develop deep levels of thinking and application

- Assessment practices are an integral component of teaching and learning

- Learning connects strongly with communities and practices beyond the classroom.

Important information for applicants

- Applications MUST address the specified selection criteria. A limit of one page of standard 12-point text is suggested for each selection criterion.

- Personal and other information should not exceed 2-3 pages.

- Applicants are strongly advised to visit the school website (www.lyndhurstps.vic.edu.au) for further information prior to preparing an application for any position at Lyndhurst Primary School. Go to ¿School Info¿ and select ¿Teaching at Lyndhurst Primary School¿.

- Applicants must make every attempt to lodge applications through Recruitment Online.

- In the rare case that applicants are unable to access Recruitment Online, e-mail applications will be accepted at lyndhurst.ps@education.vic.gov.au

Hard copy applications are not required or encouraged.

- The applicant¿s name, contact details and the position number for which they are applying should be clearly displayed on the front page of any attachment.

- Application attachments are preferred in PDF format.

- Microsoft Word (.doc or .docx) format is also acceptable.

- Compressed files such as .zip files are not compatible with the Recruitment Online system.

- Graphics and artwork are not encouraged and should be kept to a minimum.

- Multiple attachments should not be used. Cover letters, references and other items, if included, should be incorporated into the one application attachment.

- The names and contact details of up to three referees must be provided with the application.

Should you have further queries regarding the position, please contact the school:

Phone: 8768 6700

Business Manager Level 1 Range 5

Job type:

Full time / From 29/07/2024

Job classification:

Ed Support Level 1-Range 5

Contact:

Monique Corcoran | 87686700

Business Manager Level 1 Range 5