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Daily Organiser / General Administration Support (Ed Support Level 1-Range 2)

Job posted: 16/05/2024
Applications close: 29/05/2024 (Midnight)
9 days remaining

9 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Full time / From 11/06/2024 - 06/06/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1415845

Reference: 1415845

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment and to provide advice and support to management and other school staff in respect to the work area.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  A commitment to professional learning and growth for both self and others.

SC6  Demonstrated ability to actively promote the safety and wellbeing of all students in line with the Child Safe Standards.

Role

This position is for a Daily Organiser / General Administration Support, each at a time fraction of 0.5 (19 hours per week each) which equates to fulltime 1.0 employment of 38 hours per week. Salary range is ES1-2 for the 0.5 General Administration Support role, with higher duties to ES1-3 for the 0.5 Daily Organiser portion of the role. It is fixed term with a tenure of 11/06/2024 - 06/06/2025. Attendance is Monday to Friday from 7:00am - 3:06pm daily.

Daily Organiser tasks will consist of duties in line with this role. Applicants are encouraged to research the requirements of a College Daily Organiser role. This role will be paid as TF 0.5 at higher duties to ES1-3.

General Administration Support tasks will consist of working within the Administration Team under the guidance of the Business Manager and/or HR Manager and the PCO team. This role will be paid as TF 0.5 at ES1-2.

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

  • Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
  • Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
  • Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
  • Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

DAILY ORGANISER (Higher Duties to ES1-3) at TF 0.5

  • Management of Casual Relief Teachers (CRTs) and their effective integration into the school
  • Allocate each morning to cover classes and duties of absent staff either through the allocation of covers or with CRTs
  • Liaise with teaching staff in relation to work left for classes affected by teacher absences
  • Prepare accurate and up to date reports to the Leadership Team on staff covers and in-lieu replacements
  • Ensure the Daily Operations report is up to date reflecting daily staff changes and is published in a timely manner
  • Ensure CRT folders are maintained and updated accurately, consistently and in a timely manner
  • Ensure CRT laptops are charged and ready for use on a daily basis
  • Work with relevant staff to organise staffing for excursions, camps and other school activities; ensuring that Department guidelines regarding staff-student ratios and safety are met
  • Liaise with PD Coordinator to help manage Professional Development days
  • Provide relief and assistance to the Administration Office / Receptionist as required, including lunch cover when needed
  • Have a good understanding of a range of software applications which may include Microsoft suite, edVal and/or Compass
  • Maintain strict confidentiality in relation to all staff operations
  • Advanced level of administrative and organisational skills with the ability to work independently as well as part of a team
  • Be familiar with, and comply with, all College policies and procedures
  • Other duties as directed by the Business Manager, HR Manager and/or Principal Class Team.

GENERAL ADMINISTRATION SUPPORT (ES1-2) at TF 0.5

  • Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, incoming mail deliveries, receiving and initial processing of standard paperwork, student attendance reports and data
  • Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
  • Maintain and update student attendance records, enrolment data, diary records, and basic written records
  • Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
  • Source basic data or factual information from given sources to support school administrative functions, e.g. books, reports, manuals, catalogues, tables, forms, etc.
  • Liaise with parents daily via phone call or email regarding their student's absences and ensure attendance data is updated
  • Assist with lunch cover for reception when required
  • Maintain strict confidentiality in relation to all staff and student operations
  • Advanced level of administrative and organisational skills with the ability to work independently as well as part of a team
  • Be familiar with, and comply with, all College policies and procedures
  • Other duties as directed by the Business Manager, HR Manager and/or Principal Class Team.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

  • All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

 

Please ensure that your application includes:

  • A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
  • A section addressing the selection criteria and the requirements for application under the Who May Apply section
  • Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.

Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Keysborough College is a multi-campus school with one campus in Keysborough (Acacia Campus) and one in Springvale South (Banksia Campus). Both campuses offer programs for students in years 7-12 with an organisational structure arranged around Junior and Senior sub-schools.

Enrolments in the College stand at around 2100 and are growing.  The College provides a broad range of VCE, VCE-VM and VET subjects for our students across the two campuses. The College also has a significant International Students Program with its own ELC.

Student achievement and engagement is generally above Like School groups and retention is high. Our student population is culturally and linguistically diverse and characterised by families of high SFOE as a result of which the college attracts significant Equity Funding. General Satisfaction with the College, as measured by the Parent Opinion Survey, is consistently high and in 2022 was 84%.

At Keysborough College we promote teaching and learning that is collaborative, technology rich, reflective, purposeful and personalised that prepares students for our rapidly changing world. Our pedagogical model - the Keysborough Learning Framework - is based on Dr Jane Pollock's GANAG lesson planning schema. We have a strong emphasis on teaching teams, whether those teams be across subjects within a year level (Years 7-9) or within a subject across year levels (Years 10 -12).

Our values of Respect, Excellence and Diversity are strongly promoted across the college and our College Vision states: Keysborough College is committed to excellence by raising the achievements of all of our students. The school community will provide an environment that enables them to achieve their personal best in each of their intellectual, creative, sporting and social pursuits. Through their voice and leadership, our students will be encouraged to make a difference by being active participants in their community. They will have the ability to succeed independently in life and empowered to achieve their ambitions.

The College has undergone an extensive renewal program with the construction of two Junior Village neighbourhoods, a Senior Village neighbourhood, and a purpose-built STEM Centre on each Campus. Construction or refurbishment of a Food Technology, The Arts and Technology Centre on each campus has also been completed. The final stage has been completed for a new Administration Centre on the Banksia Campus and the refurbishment of the Music area at the Acacia Campus.

Daily Organiser / General Administration Support (Ed Support Level 1-Range 2)

Job type:

Full time / From 11/06/2024 - 06/06/2025

Job classification:

Ed Support Level 1-Range 2

Contact:

Aaron Sykes | 03 9798 1877

Daily Organiser / General Administration Support (Ed Support Level 1-Range 2)