About the opportunity

We have an exciting opportunity for a Document Control Lead to head up the Document Control function for Work Package G (Linewide). Works include tunnel and cross passage fit out, power supply, rail systems, signalling and integration, rolling stock, and depot and maintenance facilities at the Stabling Facility in Heatherton.

Reporting to the Senior Manager, Information Management Delivery, you will play a pivotal role in:

• Leading a team of project‐based Document Controllers
• Working closely with project teams to fully understand business needs with the aim of ensuring the best possible information management frameworks are effectively utilised
• Promoting the use of correct document and information management processes and procedures and identify opportunities for improvement
• Providing guidance and training to staff on document and information management matters
• Coordinating the deployment, maintenance and decommissioning of the Information Exchange Systems for projects including configuration, testing, training and quality assurance activities
• Developing and maintaining effective relationships with internal and external stakeholders at various levels to ensure efficiency of information exchange and that records are appropriately captured
• Resourcing backfills for site‐based document controllers for significant absences or periods of peak demand
• Developing document control related material including policies, plans, procedures, manuals and guidelines

This is an ongoing, full-time role. You will work in a hybrid work model with access to a range of flexible working arrangements.

For more information, please refer to the position description.

About you

• Experience in leading and managing teams

• Expertise in deploying, maintaining and decommissioning Bentley ProjectWise or other information exchange systems within a large infrastructure or construction project environment
• Knowledge of the information exchange processes used in the construction environment
• Knowledge of business analysis concepts used to capture and translate process requirements and subsequent process improvements
• Well‐developed interpersonal and verbal communication skills with the ability to manage stakeholders at all levels and write targeted documentation appropriately
• Strong conceptual, analytical and problem‐solving skills with the ability to implement resulting solutions
• Ability to meet strict timelines and work under pressure while ensuring details are not overlooked and time management

Why join us

• Generous leave entitlements
• An emphasis on work-life balance
• High-performing team environment
• Equal opportunity employer
• Personal and professional development opportunities
• Committed to safety and wellbeing
• Training and development opportunities

Our People Strategy and Gender Equality Action Plan are designed to enhance diversity in our workplace through targeted attraction strategies. If you have any questions related to recruitment, please feel free to reach out to the recruitment adviser or hiring manager mentioned in the position description.

For individuals with disabilities requiring adjustments during the recruitment process, our Inclusion team is here to provide support. The inclusion mailbox (inclusion@srla.vic.gov.au) is specifically for those seeking further information about targeted recruitment strategies and for individuals with disabilities requiring adjustments. Please contact us, and we will ensure your needs are met during the application and recruitment process.

SRLA is committed to providing a working environment which is safe and without risk to the health of its employees and partners consistent with its obligations under the Occupational Health and Safety Act 2004 (OH&S Act). To support this, SRLA recommends that all employees be fully vaccinated.

How to apply

Please click Apply Now to submit your application online. Please include a resume and a one-page cover letter. We want to know why you want to work for the Suburban Rail Loop Authority, why you are interested in the role, and taking into account the key selection criteria as a whole, how your skills, knowledge, experience and qualifications are applicable to the role.

Please note that appointment of successful applicants will be made subject to a satisfactory pre-employment screening check.

Applications close Australian Eastern Standard Time 11:59pm Sunday 19th January 2025