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ES 1-3 - HR Administrator/Prinicpal's PA

Job posted: 24/06/2024
Applications close: 14/07/2024 (Midnight)
1 day remaining

1 day remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Full time / From 24/07/2024 - 04/04/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Human Resources

Reference: 1421108

Reference: 1421108

Occupation: Human Resources

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Selection Criteria

1.    Demonstrated knowledge and experience in Edupay and other software packages such as CASES21, Compass, Microsoft Office and Outlook.

2.    Demonstrated knowledge of human resources and recruitment practices, including relevant policies and their application in a school environment.

3.    Well-developed organisational skills, the ability to prioritise work tasks utilising effective time management skills.

4.    High level written and verbal communication and interpersonal skills.

5.    Ability to work autonomously and as part of a team while maintaining a high level of confidentially and privacy around the work area.

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Position description below is an overview of the tasks required by the HR/Principals¿ PA, but not limited to the following:-

Personal Assistant Role 

·         Ensure the provision of a range of administrative support functions for the principal team

·         Manage the calendar schedules of the members of the Principal team

·         Preparation of agendas and minutes for various committees such as College Council

·         Coordinate all aspects of College Council, such as elections and AGM

·         Aspects of a Principal¿s PA role include handling of sensitive information for the school. The successful applicatant will be required to maintain a high level of confidentiality

·         Ensure that Principal staff are prepared for current and future events within the school, pre-planning and anticipating potential scenarios to support the leadership team

·         Prepare and/or proofread school documentation including all correspondence, newsletter, handbooks, policies and online school information on platforms such as Compass, College website and NSC facebook page

·         Ensure all school marketing materials are updated and ordered as required

·         Assist in the organisation of school annual events in conjunction with relevant staff

·         Provide a range of administrative, research and support duties as relevant to this position

·         Coordinate the organisation of interviews for prospective staff

·         Administer and coordinate support with catering for school events such as Presentation Evening, Open Night, along with other catering as required

·         Other duties as directed by the Principal or Business Manager.

 

HR and Recruitment

·         Process and maintain all aspects of HR including edupay, school local payroll, recruitment procedures and ensure all guidelines, policy and legal requirements are met

·         Offer pro-active advice regarding staffing, including recruitment, contracts, time fractions etc.

·         Recording and/or approving of staff absences and time in lieu on edupay

·         Manage procedures relating to employee relations issues

·         Assist in the development of staff planning

·         Maintain staff records.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

PURPOSE STATEMENT

Norwood Secondary College provides a vibrant teaching and learning environment that supports enjoyment and excellence in living, learning and working.

 

VISION STATEMENT

Norwood Secondary College, established in 1958, is located in a beautiful setting overlooking the Mullum Mullum Creek Valley. Our well maintained and purpose built facilities blend with the environment and support a vibrant teaching and learning community.

 

Norwood Secondary College provides innovative and engaging teaching and learning for all students. We focus on successfully engaging students as active participants in life-long learning. Our curriculum nurtures the potential of each student and encourages them to achieve their personal best in all areas. At Norwood our students are well prepared for the challenges and rigours of an academic curriculum and thrive on the opportunities offered by our sporting, leadership, camping and outdoor education programs. Instrumental Music and Performing Arts (including school productions) are an integral part of the school¿s co-curricular program.

 

The College Values provide an important base for all our interactions with students and the community. Our core Values are: RESPECT,   ASPIRATION,   RESPONSIBILITY,   RESILIENCE

 

At Norwood Secondary College students are provided with a sound basis for a life that is fulfilling, respectful of self, others and the environment. We prepare our students to be flexible, adaptable, innovative leaders in our local and global community.

Our bonds with the community are a source of strength and inspiration for us. Our students gain much from their links and involvement with community programs and activities, whilst the contributions of parents and friends are valued and encouraged across all aspects of College life.

 

NORWOOD SECONDARY COLLEGE - OVERVIEW

At Norwood Secondary College we believe that every student can learn and each student is encouraged and supported to achieve his or her personal best.

 

Norwood Secondary College staff understand the need to build an educational community through quality relationships with students, parents and staff and have the growth and development of each individual as its primary focus.

 

Norwood Secondary College, in Byron Street Ringwood, is a single campus coeducational college with an enrolment limit of approximately 1100 students. Students come from a wide geographic area, covering up to 35 feeder primary schools. It has a very high reputation in the community, particularly with regard to student endeavour in academic results, sport, music and student leadership. A very high percentage of students stay to complete their VCE and gain entry to their first preferences to university, TAFE or a vocation of their choice.

 

The school offers VM for a limited number of selected students in Years 11 and 12.

An enrichment class operates for selected, high achieving students in Years 7 to 9. Students are encouraged to study a VCE subject in Year 10 and a Unit 3/4 in Year 11.  Some students also undertake university studies during their Year 12.

 

The school offers an extensive camps and excursions program specifically designed for each year level, and comprehensive leadership development opportunities at each year level. An active Student Representative Council meets regularly and gives further opportunities for many students to develop leadership skills.

 

The College has a long history of sporting tradition and an excellent sporting program. Many teams achieve outstanding results and progress to zone and state level. 

 

The College has an extensive Instrumental Music program and encourages student performance. The College achieves excellent outcomes in Art and Technology studies across all year levels.

 

At Norwood Secondary College we are committed to providing an experience where, in years to come, students will be proud to have attended a college where they have made lifelong friends, are lifelong learners and valuable contributors to the community.

 

CHILD SAFE STANDARDS

Like all Victorian government schools, Norwood Secondary College is a child safe environment. Our school actively promotes the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. Our school has a Child Safety Code of Conduct, as outlined in our Child Safety Policy, as published on our College Website:

http://norwoodsc.norwood.vic.edu.au/Websites/norwoodsc/images/Child%20Safety%20Policy%202018.pdf

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
ES 1-3 -  HR Administrator/Prinicpal's PA

Job type:

Full time / From 24/07/2024 - 04/04/2025

Job classification:

Ed Support Level 1-Range 3

Contact:

Jane Arnold | 98710400

ES 1-3 -  HR Administrator/Prinicpal's PA