Executive Assistant (VPSG3)

Job posted: 27/04/2021
Applications close: 27/07/2021 (Midnight)
3 days remaining

3 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time / until 30 June 2023

Organisation: Department of Environment, Land, Water and Planning

Salary: $70,791 - $85,956

Occupation: Administration/Secretarial

Reference: VG/50937781A

Reference: VG/50937781A

Occupation: Administration/Secretarial

Salary Range: $70,791 - $85,956

Work location: Melbourne | CBD

A fantastic opportunity for a highly-organised Executive Assistant to provide administrative support for two Directors.

The Executive Assistant is responsible for the coordination of executive support for both the Director, Kerbside Reform and Service Delivery and the Director, Policy, Governance and Regulation and the provision of administrative support across both Branches.

You will provide high-quality, trustworthy, executive support to both Directors, managing complex email and calendar requirements and coordinating workflow. You will undertake a range of discrete, and often confidential, project tasks. You will also be required to undertake the quality assurance of ministerial correspondence and briefs, ensuring all documents prepared for the Minister and Secretary conform to the required style, are reviewed and corrected for errors and completed within the mandated timelines. 

You will act as a pivotal point of contact with internal and external stakeholders and will have proven experience dealing with senior executives. You will work with staff within the Division as well as with Executive Assistants across the Department to ensure that actions are followed up and completed against mandated timelines.

Specialist/Technical Expertise/Qualifications

  • Demonstrated experience in providing administrative and executive support to a senior executive, government experience preferred. Proven ability to manage priorities and others' emotions, clarify problems and identify solutions.
  • Experience in delivering a range of executive and business support functions. Proven skills in utilising and managing business systems, including maintenance of databases and use of Lotus Notes, MS Outlook, Word, Excel and PowerPoint.
  • Experience in managing quality assurance (writing, editing, proof reading) of high volumes of correspondence, briefs and reports.

This is a fixed term position until 30 June 2023.

To be considered for this position, your application should include a supporting statement demonstrating that you meet the Key Selection Criteria detailed in the position description, including the Specialist/Technical Expertise/Qualifications and capabilities sections. 

For further information please refer to the attached position description.

Applications close at midnight on Tuesday, 27 July 2021 

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check.

Applicants must possess corresponding work rights to be eligible for appointment for the advertised employment period. To be appointed to an ongoing position you must be an Australian Permanent Resident or an Australian/New Zealand citizen.

We are building an inclusive workplace to help realise the potential of our employees, embrace our differences, and apply our diverse thinking to innovation and delivering services to Victorian communities. All jobs can be worked flexibly and we encourage job applications from Aboriginal people, people with disabilities, young people and people from culturally diverse backgrounds.

For further information including the position description, key selection criteria and to apply visit www.careers.vic.gov.au


Executive Assistant (VPSG3)

Job type:

Full time / until 30 June 2023

Job classification:



Lorna Mathieson | 0427 608 365

Executive Assistant (VPSG3)