Executive Assistant (VPSG4)

Job posted: 10/05/2024
Applications close: 26/05/2024 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time / 3 years

Organisation: Victorian Health Building Authority

Salary: $92,332 - $104,762

Occupation: Administration/Secretarial

Reference: VG/VHBA/1793719

Reference: VG/VHBA/1793719

Occupation: Administration/Secretarial

Salary Range: $92,332 - $104,762

Work location: Melbourne | CBD

VIDA is responsible for delivering the largest transport and health infrastructure program in Victorian history. This includes more than 200 projects such as the Metro Tunnel, North East Link, West Gate Tunnel, removing 110 level crossings, building new Hospitals and upgrades to ambulance stations, specialist health services and early parenting centres. Delivering modern, fit-for-purpose health infrastructure draws on the best thinking and the most innovative solutions across design, engineering, sustainability, and asset management disciplines. Working at the Victorian Health Building Authority (VHBA) is a chance to build a career in meaningful, life changing work that will make a difference to communities right across Victoria.

Are You

  • A highly organised and methodical individual?
  • An excellent communicator with exceptional interpersonal skills and a collaborative approach to work?
  • Able to work with minimal supervision, be flexible and take the initiative?

Role Purpose
The Executive Assistant is responsible for providing high level executive support to the Senior Executive Director, overseeing the administrative and operational functions of the Office of the Senior Executive Director of the Asset Development Infrastructure Advisory Services branch.

The role involves coordinating the Senior Executive Director's schedule, including managing multiple priority commitments, communicating effectively with a range of stakeholders within the branch, the broader public service/sector and the private sector. Working closely with the Principal Adviser, the Executive Assistant effectively manages core business and corporate functions of hte Office, ensuring timely and accurate coordination of briefings, purchasing and payments, HR, information and records management and other business support activities. The position provides sound advice on relevant policies, processes and procedures, and liaises with internal and external stakeholders to respond to a range of queries requiring a high level of professionalism, problem-solving and initiative.

The successful candidate will be highly organised, demonstrate exceptional communication and relationship management skills. The role would suit a highly motivated individual who can operate independently in a dynamic environment and seeks to continuously improve workflow efficiency in collaboration with other divisional offices.

Why work with us:

Employees at VHBA, VIDA have access to a wide variety of opportunities, with an extensive range of career and capability development programs designed to develop our team. We want you to grow, develop and learn with us. We want your work to provide you with a strong sense of purpose and achievement.

How to apply:

Applications should include a resume and a cover letter. Please note we will be reviewing your application upon applying and will be contacting you shortly after the close date with an outcome.

Applications close 11:59PM 26th of May, 2024. 

Executive Assistant (VPSG4)

Job type:

Full time / 3 years

Job classification:



VHBA Recruitment | VHBA.recruitment@health.vic.gov.au

Executive Assistant (VPSG4)