Executive Assistant

Job posted: 03/07/2024
Applications close: 17/07/2024 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: Melbourne | CBD

Job type: Full time / Ongoing

Organisation: Department of Energy, Environment and Climate Action

Salary: $92,332 - $104,762

Occupation: Administration/Secretarial

Reference: VG/50927578XX

Reference: VG/50927578XX

Occupation: Administration/Secretarial

Salary Range: $92,332 - $104,762

Work location: Melbourne | CBD

You will provide support to the Co-Executive Directors – Water Resources Strategy, managing complex email, calendar and meeting agenda requirements and coordinating workflow. You will coordinate and prepare briefings, correspondence, minutes, agendas, working papers and work with executives and managers to ensure that actions are followed up and completed against mandated timelines.

You will manage the coordination and quality assurance of Ministerial correspondence and briefs for the division, ensuring that all documents prepared for the Minister and Secretary are reviewed and corrected for errors, conform to the required style, and are completed in a timely fashion.

You will have excellent communication and relationship management skills, forming and maintaining positive working relationships within the Group and department and with key stakeholders.

Specialist/Technical Expertise/Qualifications

  • Flexibility and Adaptability:
    • Accept changed priorities without undue discomfort.
    • Responds quickly to changes.
    • Comfortable working in collaboration with teams outside of own organisation.
    • Interpersonal Skills:
    • Sees things from another's point of view & confirms understanding;
    • Understand motivations, needs and wants of stakeholders and their impact on service delivery;
    • Tailor communications according to audience and/or audience preference.
  • Innovation and Continuous Improvement:
    • Seeks opportunities for continuous improvement and ways to innovate;
    • Offers suggestions and ideas, encourages others to do the same;
    • Leverage on existing continuous improvement systems and procedures to improve outcomes,
    • Quality and efficiency of work;
    • Creates space for learning and innovation by seeking for input and feedback from others.
  • Critical Thinking and Problem Solving:
    • Resolves issues through deep understanding or interpretation of existing guidelines.
    • Where guidelines are not available, analyses ideas available and takes action through self, or in consultation with others to resolve problems.
    • If required, determine additional information needed to make informed decisions.
    • Applies critical thinking and problem-solving concepts in the right context.

This is an ongoing position. The work location for this position is 8 Nicholson Street, East Melbourne with hybrid work arrangements available.

To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience.

For further information please refer to the attached position description.

Applications close at midnight on Wednesday, 17 July 2024.

Other relevant information:

Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check. 

To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident. 

A Diverse, Inclusive and Flexible Workplace

DEECA welcomes applicants from a diverse range of backgrounds and we focus on the essential requirements of the job and being consistent and fair in our treatment of all applicants. We also understand that a balanced life is important to our employees. Talk to us about our flexible options such as working some days from home, starting early or late, working part time, job sharing or accessing paid or unpaid leave.

Executive Assistant

Job type:

Full time / Ongoing

Job classification:



Jesse Rose | 0401 640 030 / ed.wrs@deeca.vic.gov.au

Executive Assistant