Dhelkaya Health is a fresh approach to healthcare that is deeply human. Our name, 'Dhelkaya,' derived from Dja Dja Wurrung language, translates to 'being healthy’. It embodies our mission to foster health and wellbeing within our community. Our deep understanding of local knowledge and community needs allows us to address the unique challenges faced by our diverse population. Our history is rich, but our commitment to innovation and evidence-based care ensures that we're constantly evolving to meet the changing needs of our community. Dhelkaya Health’s main campuses are in Castlemaine and Maldon. We also run an Information Hub in central Castlemaine and the Tarrengower Health Service in Maldon. From these locations and across the community, we deliver personalised patient services, residential care, maternity services, NDIS, and community wellbeing services. We value diversity and our staff are encouraged to draw from their identity and culture in being part of a workforce that is respectful, welcoming and inclusive. Dhelkaya Health - Healthier Together.

Position Title: Executive Assistant

Classification: HS3 – HS25

Salary per hour:  Dependant on Experience and Qualifications

Employment Type: Ongoing full-time

Award: Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025

Role description

An exciting opportunity presents to join our small team of Executive Assistants who provide a high level of administrative and executive management support to our CEO and broader Executive Team at Dhelkaya Health.

Duties include:

• Manage multiple calendars, scheduling of meetings and appointments
• Provide administrative support to committees and working groups, including coordinating papers, preparing agendas, taking minutes, following up and providing progress reports on outstanding matters and coordinating facility, equipment and catering requirements
• Respond to correspondence on behalf of the Executive team where required.
• Undertake projects and arrange events as directed by the Executive team
• Provide Executive office administration support including maintenance of files and correspondence
• Work closely with the Executive Leadership Team, Senior Leadership Team, CEO Office, external organisations and Committees.

About you

• Proven experience in a senior personal assistant or executive assistant role
• Excellent written communication skills, including a demonstrated ability to prepare, style and format Correspondence/ documentation clearly, concisely and in a grammatically correct manner.
• Excellent verbal communication skills, that demonstrate tact, professionalism and confidence.
• Excellent organisational awareness, including a demonstrated understanding of the responsibilities, obligations and priorities that apply to individuals and groups within the respective Directorates.
• Excellent self-management, including a demonstrated ability to plan and prioritise work to ensure outcomes are achieved.
• Highly proficient computer and data management skills with an intermediate to advanced knowledge of Microsoft applications, including Word, PowerPoint and Excel.
• Experience in establishing and managing data systems, including online survey tools.
• Experience in the use and application of the following software systems - Kronos, BEIMS, Oracle, Prompt, AUSCARE and other packages as required.

Please refer to the relevant attached position description and address the key selection criteria on your cover letter when applying.

Culture and Benefits

Dhelkaya Health is located on Dja Dja Wurrung country in regional Victoria. Just a short drive from Bendigo and easily accessed via public transport, the area is brimming with culture that blends the old with the new. Steeped in rich history, the town boasts a vibrant arts scene, historic architecture and is part of the Bendigo Region UNESCO City of Gastronomy. 

Surrounded by scenic trails and a unique natural environment that includes historic goldfields, outdoor enthusiasts can immerse themselves in the beauty of the natural world. Combined with a wide range of sporting clubs and outdoor recreation opportunities, the community offers a rich, diverse culture to enjoy.

From community events celebrating local festivals to grassroots initiatives fostering inclusivity and diversity, this is a place where people come together. At Dhelkaya Health, you'll enjoy all this and a flexible work environment with access to career development pathways that suit your life goals. You'll also benefit from:

• Stress-free parking: at no-cost close to your place of work. 
• Salary packaging: to maximise your earnings with options to package meals, entertainment, rent/mortgage repayments, and more. 
• Healthy and active lifestyle: through access to a free onsite gym and Fitness Passport membership for your family to use in a wide range of gyms, pools, and fitness facilities across the region
• Health and wellbeing: through a supported work environment that prioritises work-life balance and a health and well-being program that includes an Employee Assistance Program.
• Building meaningful connections: through the Dhelkaya Health Social Club and a variety of staff events and activities throughout the year held in a friendly, inclusive environment where everyone feels welcome.
• Home share - If lack of housing is stopping you from applying for a job here, consider Home share. It may help you get started at Dhelkaya Health. See this link for obligation free information. https://dhelkayahealth.org.au/homeshare/

*All appointments are subject to a satisfactory police check, NDIS (if required) and compliance with Dhelkaya Health Vaccination Policy.

Our purpose and role at Dhelkaya Health is to be Healthier Together – we engage and empower individuals and community through the provision of empathetic inclusive and professional health services.  We want a workforce who share our passion and purpose and is as diverse as the communities we serve. We encourage applications from Aboriginal and Torres Strait Islander people, people from culturally and linguistically diverse backgrounds, people with a disability, and people of diverse genders and/or sexual orientations.

For further information about this position, please contact Yvonne Welch on 03 5471 3491

Applications close 31^st January 2025.