Finance Officer - Accounts Payable (Ed Support Level 1-Range 2)

Job posted: 12/02/2024
Applications close: 25/02/2024 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: Melbourne | Southern Metropolitan

Job type: Part time / From 04/03/2024 - 21/02/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Finance

Reference: 1401589

Reference: 1401589

Occupation: Finance

Salary Range: Salary not specified

Work location: Melbourne | Southern Metropolitan

Selection Criteria

SC1    Demonstrated experience and knowledge of office administration / accounts payable and maintaining general ledgers, preferably in a school environment.

SC2    Excellent level of computer literacy and good working knowledge of the 'Finance Module' in CASES21 and Compass.

SC3    Demonstrated high level oral and written communication skills.

SC4    Strong organisational skills and the ability to work on multiple projects simultaneously.

SC5    Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6    Demonstrated commitment to professional learning and growth for both self and others.


The Accounts Payable Officer is responsible for providing financial, administrative and clerical services in order to ensure


The Accounts Payable Officer is responsible for providing financial, administrative and clerical services in order to ensure effective, efficient and accurate financial and administrative operations. The primary objective is to:

  • Process creditor invoices in a timely and accurate manner while following the school¿s defined policies and procedures.
  • Provide administrative support in a professional, efficient and respectful manner.
  • Supporting a team of professionals, the individual will be required to demonstrate initiative and work as an enthusiastic team member with a `can-do¿ attitude in accordance with the school¿s office routines and procedures, keeping in mind the overall  school objectives.

This will necessitate a high standard of personal demeanour including professional standards of dress acceptable to the school. 

Attendance is required during school terms only.


  • Maintain and coordinate the Accounts Payable process ensuring DET procurement policy is followed.
  • Coordinate and manage CASES21 (C21) accounts payable process including accurate data entry and reporting.
  • Assist staff with raising purchase orders in Compass and support staff with general finance queries.
  • Manage, process and reconcile the school purchasing cards & the relevant financial records.
  • Manage and maintain all aspects of Assets including the asset register and assist the Business Manager with management of assets at school. This includes management of all leased assets with accurate financial reporting recorded on C21.
  • Assist with Finance reception and receipting as required.
  • Manage and maintain the schools financial records including archiving process.
  • Perform other Finance related duties as directed by Principal and Business Manager.
  • Attend professional development and training required by the school, and actively seek opportunities to increase knowledge, experience and skills.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:


DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:


Other Information

Please note that an application for this position must include:

  • A specific response to all selection criteria.
  • A cover letter.
  • A CV with a summary of experience and qualifications.
  • The names and contact details of 2-3 professional referees

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

McKinnon Secondary College is a Year 7 to 12 co-educational school with a student population of over 2500. The College was founded in 1954 in the south-eastern Melbourne suburb of McKinnon. The main campus on McKinnon Road caters to Years 7, 10, 11 and 12. In 2022, a second campus was opened at the nearby Virginia Park site off East Boundary Road dedicated to Years 8 and 9. 


McKinnon Secondary College is an accredited school with the Council of International Schools and strives to prepare its students to thrive in a world which values interpersonal skills as much as academic excellence. McKinnon does not believe in a `one size fits all¿ education and offers a positive, caring and safe learning environment in which all students can achieve success through its comprehensive and differentiated curriculum, and an extensive extra-curricular program.


McKinnon Secondary College lives by its motto `Wisdom and Service¿ by actively promoting a culture that celebrates the achievement of excellence, that values and respects individual diversity and that encourages participation by all members of the community. Students at McKinnon are very conscious of the opportunities being offered to them and take pride in themselves and the College. Student voice is valued at the College as is student welfare. Mindfulness is factored into the daily routine with positive benefits. Student achievements are formally recognised and celebrated in College publications, at whole school assemblies, on the school¿s website and at the annual Presentation Assembly.


The College¿s positive culture, high expectations and rigorous teaching and learning program have consistently translated into excellent VCE results.  These factors have maximised tertiary educational opportunities with over 95% of our students going on to study at university.  In addition, VCAL provides an applied learning pathway for students. Aside from a reputation for academic excellence, McKinnon also has well-regarded art, music and sporting programs, as well as an impressive array of extra-curricular offerings. Our students regularly participate in community events and festivals, and represent the school at regional, state and national level. The richness of the College program allows students to flourish as they pursue their particular interests and goals.

McKinnon Secondary College values the unique contributions graduate teachers bring to the learning experience, whilst recognising the period of adjustment these teachers face when entering this dynamic profession. In recognition of this, McKinnon employs two Learning Specialist Coaches, dedicated to supporting the needs of graduate teachers.

These Learning Specialist Coaches support graduate teachers through scheduled coaching sessions, classroom observations and assistance through the VIT registration process. This provides a safe space for these educators to learn from, and receive targeted feedback from experienced specialist teachers, accelerating their development toward dynamic, effective and confident teaching professionals.


McKinnon has established itself as an IT leader in the education space, being recognised as Australia¿s first Google Reference School. IT has become central to the school¿s learning programs and administration. With the opening of the new campus the school is further investing in STEAM-focused technologies.


The College has always relied on the commitment of its parent body through which the school council has provided support for teaching programs and facilities. With the addition of the new East Campus and the construction of the impressive new gymnasium at the Main Campus, the College has high-quality sporting facilities, a Lecture Theatre, and attractive ground spaces for students to socialise and be active.

The McKinnon school community is determined to meet the challenges of the modern world with a continuing commitment to our core values.

Finance Officer - Accounts Payable (Ed Support Level 1-Range 2)

Job type:

Part time / From 04/03/2024 - 21/02/2025

Job classification:

Ed Support Level 1-Range 2


Marie Landini Personnel Manager | 8520 9057

Finance Officer - Accounts Payable (Ed Support Level 1-Range 2)