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First Aid, Facilities, OH&S and Admin Officer

Job posted: 27/11/2024
Applications close: 10/12/2024 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Full time / From 20/01/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1454951

Reference: 1454951

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan

Location Profile

Donnybrook Primary School opened in January 2023 with 114 students. Our school is located in Donnybrook, 32 kilometres north of Melbourne. Planned for up to 525 local students, our current enrolment is 345 students across 15 classes from Foundation to Grade 6. We forecast an enrolment of well over 400 students for the beginning of the 2025 school year, with the school approaching 500 students before 2026. 

We are located in a new residential estate on an expansive 3.5 hectare site, just a short walk from the popular Gumnut Park and Adventure Playground. Our school is surrounded by an engaged, supportive and rapidly growing community. Donnybrook Primary School is developing close ties to the local community, with strong support from local organisations and community services.

Our school includes:

  • An administration building with a library, staff offices and amenities as well as specialist teaching areas for visual arts, science and food technology
  • Two learning neighbourhood buildings with general purpose classrooms, and flexible and collaborative learning spaces
  • A community hub building with a competition-grade gymnasium, canteen, music and performing arts space
  • Outdoor hardcourts, a rectangular sporting field, landscaped gardens and playgrounds.

The school expects to receive our first relocatable buildings in late 2024 to accommodate growing enrolments for 2025 and beyond.

Our school is culturally and linguistically diverse with many families with a language background other than English (LOTE). We are a proud, diverse, and inclusive school community. Our dedicated staff are committed to supporting each child to set goals and take pride in their achievements in a safe and caring learning environment.

Donnybrook Primary School began involvement as both a PLC school and as a School Wide Positive Behaviour Support school in 2024. Both of these initiatives connect strongly to the work begun in 2023 to set high expectations for student learning growth and to establish safe, calm, predictable learning environments where expected behaviours are taught, celebrated and acknowledged, and retaught. 

The school's 2025 leadership team will include:

  • The Principal
  • Two Assistant Principals
  • A Learning Specialist (Literacy)
  • A Leading Teacher (Disability Inclusion)
  • Business Manager

Vision

At Donnybrook Primary School our vision is to be a school where all students thrive, academically, socially and emotionally. We inspire, challenge, and support every student to discover who they are, who they want to be and how to get there.

Mission

Donnybrook Primary School is an inclusive, safe and caring community which strives for excellence in education. We know that every child can learn, and that learning is for all of us. We aim to develop learners who are knowledgeable, caring, curious and creative who embrace others as equals, think critically, demonstrate integrity and act ethically. 

Values

The values of Donnybrook Primary School are at the core of our school, declaring both who we are and who we aspire to be. Our values establish behaviour expectations for everyone, and they support our students to develop positive learning and social behaviours that will help them achieve success through their schooling and throughout their lives.

  • Be Courageous

Stand up for what is right and advocate for yourself and others

Show grit - keep trying when things get tough, bounce back when you face obstacles

Be humble - be proud of who you are, understand your strengths and challenges. See every other person as your equal. 

  • Be Ambitious

Be energised and motivated to learn and try new things.

Push yourself, stretch, be ambitious to learn, grow and achieve. 

Give serious, sustained effort, strive to be your best. 

  • Be Compassionate

Act with empathy, put others first, show that you truly care about other people. 

Build great relationships and strong friendships, because everyone belongs at Donnybrook Primary School.

Work in partnership - students, teachers, families, and community - because when we listen to one another and work together, everyone benefits.

Connect and contribute to our community, because Donnybrook Primary School is the heart of this community and this community is at the heart of Donnybrook Primary School. 

  • Have Integrity

Take responsibility for your actions.

Respect yourself and others around you. 

Be reliable and trustworthy. 

Strive for justice - treat people fairly, help everyone have an equal right to learn; because everyone is entitled to learn and to be safe and happy at Donnybrook Primary School.

Donnybrook Primary School is committed to creating a safe and inclusive environment for all, including LGBTIQ+ students, staff members and families. Our values, our curriculum and our approach to teaching and learning are all anchored in a belief that schools can, should and do drive social justice in the community. We explicitly teach a curriculum that is anti-racist and anti-sexist, that educates against homophobia, biphobia, intersexism and transphobia and that strives for the elimination of discrimination on all grounds.  

This position is full time and the proposed hours are 8am to 4.06pm - which includes a 30 minute unpaid break.

IMPORTANT: When uploading your application please ensure you upload it as one document that includes your cover letter (optional), response to selection criteria (SC) and resume/CV,  Please save the file with your first and last name at the beginning of the file name you choose.

Selection Criteria

SC1  Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2  Demonstrated capacity to work and collaborate with others in a team environment.

SC3  Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4  Possess the technical knowledge and expertise relevant to the position.

SC5  Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6  A commitment to professional learning and growth for both self and others.

Role

Additional attendance is a requirement for this position.  This will be negotiated with the successful applicant and paid appropriately.

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

Build positive relationships with students, staff members, families and visitors by providing a warm, welcoming, knowledgeable and capable first point of contact for all who come to our school.

First Aid - duties include, but are not limited to:-

  • Lead and manage the whole school approach to first aid
  • Lead the provision of first aid to students, staff and visitors 
  • Manage the First Aid / Sickbay area including ordering, storing, cleaning of supplies and equipment.
  • Ensure all medications and supplies on site are current.
  • Provide timely, high-quality, evidence based primary health care to students and staff where appropriate within DE policy.
  • Contact parents and emergency services as required.
  • Coordinate the distribution of medical care forms, medication forms and action plans as required, following up with parents to ensure they are complete and up to date.
  • Provide a summary of student medical care information to staff.
  • Administer medication to students as per their medication forms/action plans.
  • Present twice a year to staff DE mandated Anaphylaxis and student Health Care briefing.
  • Develop and implement strategies to ensure effective administration procedures.
  • Maintain records of injuries and first aid and enter data on computerised recording systems - COMPASS and EduSafe Plus.
  • Maintain first aid kits and yard duty bumbags.
  • Prepare first aid kits and individual student medical/medication requirements for all excursions, camps and whole school activities
  • Assist with the provision of programs to support the wellbeing of students with chronic conditions such as Anaphylaxis, Diabetes, Epilepsy, Asthma or other ongoing medical conditions and provide training for staff on the management of these.
  • Maintain a register of first aid trained staff and arrange annual CPR and first aid training renewal for staff.
  • Be aware of, and keep up to date with, DE policies, procedures and training modules.
  • Attend relevant professional development sessions to adhere to required qualifications.
  • Other duties as directed by the Principal Class Team.

Facilities, OH&S and Admin

  • Coordinate the use and maintenance of school buildings and equipment utilising the AIMS system.
  • Liaise, negotiate and seek quotes from service providers in respect to the cost and quality of services to further advise the Business Manager.
  • Supervise and coordinate the delivery of contracted services.
  • Manage the AIMS system to ensure compliance across the School. 
  • Organisation and Management of OH&S Management procedures for the School.
  • Oversee the administration of day to day facilities 
  • Provide required level of administrative support for school works, maintenance and projects.
  • Assist the Business Manager and the Principal class team in the implementation of induction programs for new staff, volunteers, visitors and contractors to the school as required
  • Work collaboratively as a member of the administration team to provide:

Who May Apply

Individuals with the aptitude, experience and/or qualifications (must have current or capacity to obtain Level 2 First Aid) to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
First Aid, Facilities, OH&S and Admin Officer

Job type:

Full time / From 20/01/2025

Job classification:

Ed Support Level 1-Range 3

Contact:

David Williams | 84078099

First Aid, Facilities, OH&S and Admin Officer