HR Manager / Timetabler Ed Support Level 1-Range 3

Job posted: 21/11/2022
Applications close: 04/12/2022 (Midnight)
6 days remaining

6 days remaining

Job Description

Location: North East Region | Benalla

Job type: Full time / From 12/12/2022 - 22/12/2023

Organisation: Education and Training

Salary: Salary not specified

Occupation: Human Resources

Reference: 1316983

Reference: 1316983

Occupation: Human Resources

Salary Range: Salary not specified

Work location: North East Region | Benalla

Selection Criteria

SC1 Demonstrated capacity to coordinate and manage the efficient and effective delivery of specific school operations and administrative services.

SC2 Demonstrated capacity to work collaboratively with the entire school community, and to develop procedures and guidelines relating to the area.

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated behaviours and attitudes consistent with Department values, and a commitment to professional learning and growth.


The Human Resources Manager fulfils an important role in the College.  The HR Manager administers and maintains the payroll, leave and personnel file functions within the school. This person also performs the role of Timetabler being responsible for the accurate and timely production of the school timetable under the direction of the Principal, and also assists the Assistant Principal in charge of Assessment and Reporting with the set up and release of Interim and Semester Reports. 

It is important for the HR Manager to operate in a consistent, professional, courteous, and efficient manner at all times.  It is expected that the HR Manager will provide a high level of organisational skills and be competent in the provision of up to date and relevant information relating to DET financial guidelines.


Human Resources

  • Undertake all EduPay staff data maintenance in accordance with awards, policies and guidelines ensuring accuracy and completion in a timely manner
  • Maintain CASES staff details
  • Provide advice on the implementation of awards, policies and guidelines to Leadership
  • Provide staff with details of leave entitlements and assist with basic HR guidance including the use of EduPay Self-Service
  • Undertake all payroll functions for School Council employed staff, liaising with the Daily Organiser
  • Maintain a system for recording and approving all staff absences in EduPay, and updating leave replacement information and submitting leave reimbursement claims through the SRP
  • Maintain all staff personnel files in an orderly and comprehensive manner
  • Provide staff listings as required through the year and ensure HR tracking documentation is up to date
  • Process all hiring tasks through EduPay, keeping school staffing documentation updated to reflect the current staffing situation.
  • Participate in staff induction processes as required.
  • Ensure compliance with VIT and WWCC requirements for all staff
  • Maintain school and campus email DL lists
  • Maintain strict confidentiality and sensitivity with personnel records and staff issues


  • Facilitate student subject selections in conjunction with Sub School Leaders and the Principal, assisting the Sub School Leaders in the use of the software for student subject selections if required.
  • Liaise with the Principal and Sub School Leaders regarding timetable development to block subjects to allow the maximum flexibility for students
  • Liaise and consult with the Principal and Sub School Leaders regarding blocking of subjects and course selection by students, teacher allotments and room allocations
  • Prepare classes, staffing and rooming for construction
  • Construct the school timetable for Semester 1 and 2
  • Maintain the timetable throughout the year and reallocate teaching duties should the need arise (under the direction of the Principal)
  • Enter student subject changes as required liaising with Sub School Leaders

Assessment and Reporting

  • Set up templates for Interim and Semester Reports
  • Prepare reports for Proof Reading
  • Facilitate amendments and import attendance data prior to closure of Reports
  • Release Reports to parents via Compass
  • Upload data to CASES and Compass

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Benalla P-12 College

Benalla P-12 College is located in the Rural City of Benalla which is ideally located close to the Victorian snowfields and the major centres of Wangaratta and Shepparton. The town is surrounded by quality wineries and a variety of natural environments, with the Murray River only an hour away. Melbourne is easily reached in two hours along the Hume Freeway and the Melbourne to Wodonga railway line also runs through the city.

Benalla P-12 College was established in January 2013 as a result of the merger of all four government schools in Benalla. The College has a student population of approximately 800.  We provide a vibrant teaching and stimulating learning environment that commences with Grade Prep and continues through to the senior secondary years.

Our College structure has 3 separate sites across the town:

Avon Campus (P-4)
Waller Campus (P-4)
Faithfull / Clarke Campus (5-12)

Each site has an Assistant Principal and there is also a College Principal.

The Benalla P-12 College vision is to ensure that every child learns and is prepared for the future through a commitment to excellence in teaching, high expectations and positive relationships in a safe and inclusive environment. Our College values of Respect, Responsibility, High Expectations and Integrity also drive our work and focus.

We provide our students with opportunities to develop leadership skills through a range of programs and formal leadership positions available on each campus. We recognise that a safe and orderly learning environment and high expectations are essential elements in ensuring that all our students learn and reach their full potential and we achieve this through the implementation of the School Wide Positive Behaviour Support Program. 

Students are well-known by their teachers at Benalla P-12 College, and high priority is placed on student wellbeing. We have a strong team of experienced and effective wellbeing staff to support our students to be at their best and ready to learn each and every day. This includes the GP in Schools Program, a Mental Health Practitioner, a Secondary School Nurse, a Chaplain and Primary Welfare Officers.

Staff at Benalla P-12 College work in teams and Professional Learning Communities. They plan collaboratively and use data to inform their teaching practice in line with our evidence-based instructional model known as the Benalla P-12 Teaching Cycle. 

The College offers a wide curriculum to all students including a strong instrumental music and bands program, Outdoor Education, Indonesian language and a number of VET subjects including Automotive, Hairdressing and Screen and Media.

Come and join the team at Benalla P-12 College and work in a supportive and professionally stimulating environment.


HR Manager / Timetabler Ed Support Level 1-Range 3

Job type:

Full time / From 12/12/2022 - 22/12/2023

Job classification:

Not provided


Kylie Cotter | 03 57612777

HR Manager / Timetabler Ed Support Level 1-Range 3