International Student Coordinator

Job posted: 11/05/2022
Applications close: 24/05/2022 (Midnight)
5 days remaining

5 days remaining

Job Description

Location: Melbourne | Eastern Metropolitan

Job type: Part time / From 01/06/2022

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1278299

Reference: 1278299

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Melbourne | Eastern Metropolitan

Selection Criteria

  1. Highly developed communication and interpersonal skills
  1. An ability to maintain comprehensive records/data on students
  1. Demonstrated ability to work independently and within a team and able to meet deadlines
  1. Well-developed interview skills and an ability to handle sensitive matters in undertaking support for students and families
  1. Experience relevant to the role description
  1. Demonstrate the ability to set priorities, streamline office procedure and work collaboratively with International team
  1. Highly desirable – ability to speak and write in Mandarin




The purpose of this role is to work collaboratively with other members of the International Student Program Team to provide administrative and welfare support to International students and to ensure that the school complies with the International Student Program Unit’s Quality Assurance Standards.

 Camberwell High School Council and Staff are committed to and promote the safety, inclusion and wellbeing of all students. There is an expectation that the person in this position undertakes their role with the same commitment.


  • To abide by the School’s Code of Conduct which expects and requires staff and visitors to ensure the protection of students
  • To fully support the school’s Child Safe Policy for the prevention of student abuse by identifying possible risks, taking all allegations and concerns seriously, reporting to appropriate staff who have specific responsibilities regarding Child Safety to remove and reduce risks to all students at Camberwell High School
  • To be compliant with the Quality Standards of the International Student Program Unit
  • Under the direction of the Assistant Principal overseeing the International Program, to work collaboratively with the International Team to carry out administrative and welfare tasks
  • To communicate and liaise with the International Student Program Unit of the Department of Education & Training
  • To communicate with International students, parents/guardians, homestay providers, agents and teaching and ES staff to best support the international program
  • To use the school’s resources, including the work phone and the limitations of the plan provided for it for the sole purpose of supporting, promoting and extending the school’s International Program
  • To be the first emergency contact support to the International Program during school term times
  • In conjunction with the overseeing Assistant Principal, to provide first emergency contact support to the International Program for half of the designated school holiday periods 



To liaise and work collaboratively in conjunction with other members of the International Team in the following areas:

  •  Plan the week’s activities, processes and tasks which support the International Student Program (ISP)
  • Provide welfare and administrative support for the International Students including being the after hours 1st person emergency contact. Detail of this emergency contact needs to be clearly communicated to students. Any major emergency should be referred on to the Assistant Principal for oversight
  • Establish and maintain international student records (except for Cases21 which is managed by sub school ES staff)
  • Ensure all Program documentation is current and complies with QAS
  • Ensure all VISIT requirements are completed in a timely manner
  • Monitor student attendance, welfare and academic progress
  • Provide airport collection of students as required
  • Attend and support the Homestay Coordinator at annual homestay parent information sessions prepared by the International Homestay Coordinator
  • Organise, attend and support International Student dinners and major celebrations
  • Be familiar with the responsibilities of others in the International Team and provide support when they are absent/over committed
  • Collaboratively set agendas and conduct weekly minuted International office team meetings, focussing on goals and priorities for all in the team

Independently ensure completion of the following:

  • Maintain up to date marketing materials to be used with visiting international agents/sister school contacts and on overseas marketing trips conducted by the school
  • Complete all logistical preparations for school representatives on marketing trips
  • Ensure planning, promotion, rehearsal and practices with International students are managed for the annual Inter- cultural Festival whole school celebratory assembly
  • Understand and support the monthly homestay payment schedule and deliver and bi-annual homestay invoices completed by the International Homestay Coordinator



In conjunction with the other International Student Coordinator:

  • Deliver the afterschool program/sports/activities club for International students
  • Arrange and undertake responses to general expressions of interest and to Requests to Place from the International unit
  • Complete interviews of prospective students in conjunction with the Assistant Principal
  • Prepare student report information for translation and remittance to overseas families
  • Collaborate to develop the annual program for the English Language School (ELC) with the timetabler
  • Oversee recruitment in liaison with Assistant Principal
  • Oversee organisation of study tours and sister school exchange arrangements

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

The Department of Education and Training is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms – gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department.  The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces.

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the Department’s exemplar available at http://www.education.vic.gov.au/about/programs/health/protect/Pages/childsafestandards.aspx

DET Values

The Department’s employees commit to upholding DET’s Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. DET’s Values complement each school’s own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the DET values is available at http://www.education.vic.gov.au/hrweb/workm/Pages/Public-Sector-Values.aspx

Other Information

Other Requirements:

  • Capacity to work flexible hours
  • Some after-hours work is required
  • Current driving licence and use of own car required at times
  • Holiday periods:
  • Share emergency duty arrangements with the overseeing Assistant Principal for all school holiday periods
    • January school holidays: Be available for airport pickups for arriving International students in the final week of January school holidays
    • Be available for airport pickups of incoming International school students in the second week of the mid-year holiday
  • Whilst recruitment of students can occur outside school hours, agent’s will be informed that requests will be responded to as far as possible during office hours
  • Time in lieu is negotiated in advance only through a request to the overseeing Assistant Principal (In emergency situations an exception may be made)

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Vaccination Requirement

A person is not eligible for employment in the Teaching Service unless that person meets the vaccination requirements on commencement in the position.

Location Profile

Camberwell High School opened in 1941 with an enrolment of 350 girls and boys. Today we have 1200 students who continue to thrive in a school community which promotes contemporary learning and takes pride in its long history and rich traditions.

The school’s motto Disco Consulere Aliis (Learning to be considerate of others) underpins all that we do. Combined with our school values of achievement, creativity, respect and responsibility we focus on developing learners who excel, have high expectations of themselves in all they do and are ready to make an impact within the global community as active and engaged citizens.

A key document that outlines the school’s educational vision is the Camberwell High School vision for learning. As a school community we value learning that is transformative, focused on growth, dynamic and built on positive relationships and respect.

International Student Coordinator

Job type:

Part time / From 01/06/2022

Job classification:

Not provided


Anna Conti | 039/386-0555

International Student Coordinator