Manager - Medical Workforce

Job posted: 16/11/2022
Applications close: 30/11/2022 (Midnight)
2 days remaining

2 days remaining

Job Description

Location: Melbourne | Northern Metropolitan

Job type: Not provided

Organisation: Royal Women's Hospital

Salary: Salary not specified

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management

Reference: 24452

Reference: 24452

Occupation: Administration/Secretarial, Communications, Marketing and Media, Finance, Human Resources, IT and Telecommunications, Information Management

Salary Range: Salary not specified

Work location: Melbourne | Northern Metropolitan

Manager - Medical Workforce Unit
Ongoing Fulltime Position
38 Hours per week - montly ADO


The Royal Women’s Hospital is Australia’s first and largest specialist hospital dedicated to improving the health and wellbeing of newborns and women of all ages. To join the Women’s is to be instrumental in forging progress towards health equity for women from ground-breaking research through to the bedside delivery of multi-disciplinary clinical care.

Creating exceptional experiences is at the heart of everything we do for our patients, their families, and our people across our specialised services within maternity, neonatal and women’s health.

The Medical Workforce Unit is responsible for providing a strategic and operational service which supports the medical employment and workforce needs of the Royal Women’s Hospital in collaboration with People, Culture and Wellbeing. Specifically, it provides management support to Clinical Directors (Medical) and Department and Unit Heads in the recruitment of all medical staff and in ongoing employment and rostering management of medical staff in Maternity, Women’s Health, Women’s Emergency Care (WEC) and Neonatal Services.

Your contribution 

 The purpose of this position is to:

  • Provide organization leadership, governance and support on matters pertaining to the medical workforce
  • To be the subject matter expert around the Medical Workforce Management across the hospital
  • Manage the Medical Workforce Unit Team and oversee the work of the team
  • Plan, build, source, recruit, select and induct the required medical workforce, in collaboration with the Chief Medical Officer, Clinical Directors (Medical) and Department and Unit Heads and People, Culture and Wellbeing, to meet the current and future strategic objectives of the Royal Women’s Hospital
  • The Medical Workforce Manager will work closely with People, Culture and Wellbeing to develop strategic and innovative approaches to maximise our workforce capacity in order to meet the needs of our health service 

Your duties will include (but are not limited to) the following:

  • Operationally manage all aspects of the employment of junior medical staff and work with the members of the People, Culture and Wellbeing team to ensure the timely administration of variations and contracts relating to the employment of JMOs
  • In conjunction with the Chief Medical Officer (CMO) and Director People, Culture and Wellbeing develop strategic recruitment objectives to meet the workforce capacity requirements of our medical stakeholders
  • Ensure that the selection and recruitment processes adhere to the Women’s Procedures; are aligned to the professional and practice frameworks and are consistent with best practice People, Culture and Wellbeing processes
  • Ensure that frameworks and processes are in place to appropriately induct employees into the organisation
  • Analyse Workforce data to ensure the provision of professional support and advice to medical stakeholders on workforce and capacity issues. This includes monitoring vacancy rates, casual and overtime usage to ensure appropriately experienced, qualified and skilled medical staff.
  • Establish and maintain appropriate tools to collate and allocate the medical workforce to the various areas across the clinical year, including identification of keys dates for the recruitment process, annual year planners and individual year rosters
  • Continually work to maximise the most effective mix of workforce in terms of permanent, casual while working towards reducing the amount of rostered overtime where possible
  • Work with pay office to improve accuracy of new starter and variation paperwork and minimise payroll issues for employees
  • Work with Clinical Directors and others as relevant in preparing budgets and developing workforce management strategies that align with same.
  • Prepare, administer, control and monitor HMO budget preparation process and management of the cost centre
  • Develop the workforce budgeted overview for the appropriate cost centres managers to oversee and manage to ensure their staff meet budget targets.

Lead and manage your team to

  • Coordinate rostering, attendance, leave approvals and backfill of leave of medical staff from obstetrics, women’s health, emergency department and neonatal services.
  • Develop and publish rosters for senior and junior medical staff
  • Initiate and monitor strategies to effectively manage leave allocation, leave cover and absenteeism
  • Manage medical staff attendance including authorisation of time sheets and application for leave in line with set leave criteria
  • Ensure all information regarding the contract and roster commitments of senior and junior medical staff is clear, current, and accessible
  • Assist the Medical staff to adapt to new systems and technologies, including payroll, staff kiosk, eRecruitment, electronic forms, rostering
  • Identify process improvements and lead their implementation
  • In conjunction with the CMO , develop a process which meets regulatory requirements for the Credentialing and Scope of Practice of Senior Medical Staff
  • Support the process for accreditation of training positions with Colleges and the PMCV
  • Develop the workforce budgeted overview for the appropriate cost centres managers to oversee and manage to ensure their staff meet budget targets.

Essential Selection Criteria:

  • Tertiary qualification in HR, Business Management, or a health discipline
  • Highly developed planning, project management and organisation skills with a demonstrated track record of success in the Health sector
  • Excellent leadership and interpersonal skills
  • Expert knowledge and understanding and of medical workforce issues in Australia and overseas
  • Demonstrated strategic thinking skills and ability to work autonomously to develop and implement programs using continuous improvement methodology in a healthcare setting
  • Highly developed analytical skills and demonstrated ability to use data to inform process and strategy
  • Demonstrated ability to work as an effective member of a senior management team
  • Demonstrated experience and understanding of Medical Workforce management ideally within a Public Health setting,
  • Previous experience with managing and rostering medical staff is highly desirable
  • Proven working style that is flexible, positive and collaborative
  • Strong leadership and management capabilities and achievements
  • Professional competence

Our offering

When you join the Women’s you unite with talented people who share your purpose and unwavering determination to advance health outcomes for all women. You will find a workplace that is collaborative, progressive and passionate about learning and working together in multi-disciplinary teams to ensure you find the exceptional in your everyday.

Our staff benefits program includes salary packaging, on-site car parking and childcare (subject to availability), alongside a range of discounted financial, lifestyle and wellbeing benefits provided by our staff benefit partners. To learn more, please visit: www.thewomens.org.au/careers/why-work-at-the-womens/staff-benefits/

We are proudly Breastfeeding Association accredited. The Women’s is committed to gender equity principles and our people have an awareness of and sensitive approach to violence against women/family violence matters. 

The Women’s is an equal opportunity employer committed to diversity and social inclusion. We welcome applications from culturally and linguistically diverse backgrounds, including those from Aboriginal and/or Torres Strait Islanders, people with lived experience of disability and people who identify as LGBTI.

It is a policy of the Women's to provide reasonable adjustments for persons with a disability. If you need assistance or adjustments to fully participate in the application or interview process, please contact the hiring manager listed under 'Contact Person'

Ready to make the move?

For more information about the position, please see the Position Description attached and apply online by selecting “apply now” below.

All appointments to the Women’s are subject to a satisfactory clearance of Working with Children Check and Police Check.

COVID-19 and Influenza Vaccination Requirement

Please be aware that in line with the Chief Health Officers COVID-19 Mandatory Vaccination Direction, all workers at the Women's regardless of role, will be required to be fully vaccinated for COVID-19. All applicants will be required to provide acceptable evidence of their vaccination status.

In line with the Department of Health some healthcare workers are now required to have their influenza vaccination in order to work in a health care setting. As this position fits into Category C of the deparments health rating it is strongly reccomended that you receive your vaccination.

If you would like to receive this information/publication in an accessible format (such as large print or audio) please call our HR Enquiries line on: 03 8345 2080, or email HR.Enquiries@thewomens.org.au

Manager - Medical Workforce

Job type:

Not provided

Job classification:

Not provided


Fiona Minnala - (03) 8345 2041

Manager - Medical Workforce