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Office Manager

Job posted: 09/07/2024
Applications close: 22/07/2024 (Midnight)
7 days remaining

7 days remaining

Job Description

Location: Gippsland | Bass Coast

Job type: Full time / From 29/07/2024 - 20/12/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Administration/Secretarial

Reference: 1423936

Reference: 1423936

Occupation: Administration/Secretarial

Salary Range: Salary not specified

Work location: Gippsland | Bass Coast

Selection Criteria

SC1 Well-developed management and organisational skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines relating to the work team.

SC2 Demonstrated capacity to communicate effectively with members of the school community including students and the capacity to provide support and/or attendant care to students where necessary.

SC3 Demonstrated ability to work independently and flexibly to ensure the continuous and efficient operation of the work environment and to work proactively in a team to enhance work systems, practices and relationships.

SC4 Demonstrated knowledge and experience in student administration policies and procedures including the recording of information using systems CASES 21, Compass, Excel.

SC5 To be able to act professionally and ethically at all times, particularly when dealing with matters of a sensitive or confidential nature.

SC6 High level written and verbal communication skills including experience in producing newsletters, information brochures and publications.

Role

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy.  Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3.  Management of staff to achieve the expected outcomes is a key responsibility.  Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases.  Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years.  Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.  Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.  Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

  • Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
  • Provide support to all stakeholders including students, members of the school community and external service providers as required.
  • Manage the processing of student admissions, registrations, enrolments and transfers and provide support in the administration of first aid.
  • Manage administration for school events, functions and projects including production of newsletters, publications and other communications as required.
  • Manage contractors required for facility management including induction procedures for all contractors and volunteers.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

 https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

 https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Boneo Primary School is a vibrant, community school nestled in the heart of the market garden belt on the Mornington Peninsula approximately 82 km from the Melbourne CBD. The school was founded in 1873 and moved to the current location in 1921. The school has a strong reputation on the Mornington Peninsula and celebrated 150 years of Excellence in Education in 2023. Each year level explored an era of the 150 years and shared their Unit of Inquiry findings through an exhibition held in May where the entire community came together to celebrate the schools rich history.

Our three school RED values underpin all our actions.

Respect - In everything we do, we recognise the worth, quality, and importance of others, regardless of their differences.

Empathy - In everything we do, we will seek to understand another person¿s situation, feelings, and motives.

Determination - In everything we do, we understand that achieving our personal goals will take time and effort.

A total of 369 students were enrolled at Boneo Primary School in 2023, 178 females and 191 males. 1 percent of students had English as an additional language and 4 percent identified as Aboriginal or Torres Strait Islander. Due to the geographic location students are driven to school each day with a small number of families able to make use of the Cape Schanck bus accessed through our local secondary school. We have a connected community that works tirelessly to support the school through participation in events each term. We have strong ties with the local Boneo Cricket and Tennis Clubs, jointly running the monthly Boneo Community Market. There is a strong collaborative culture among staff, with a willingness to share practice, reflect and participate in focused professional dialogue about effective teaching and learning through a strong PLC structure. The workforce composition for 2023 was 2 Principal class, 24 teaching staff and ES at 9.84 FTE.

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Office Manager

Job type:

Full time / From 29/07/2024 - 20/12/2024

Job classification:

Ed Support Level 1-Range 3

Contact:

Marija Pandza | 03 5988-6253

Office Manager