Out of School Care Coordinator (Ed Support Level 1-Range 3)

Job posted: 14/05/2024
Applications close: 27/05/2024 (Midnight)
1 day remaining

1 day remaining

Job Description

Location: Western Region | Ballarat

Job type: Part time / From 24/06/2024 - 07/02/2025

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Other

Reference: 1415602

Reference: 1415602

Occupation: Other

Salary Range: Salary not specified

Work location: Western Region | Ballarat

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others for specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated communication ability in a team environment, including high-level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff concerning the work area.

SC6 A commitment to professional learning and growth for both self and others.


Miners Rest Primary School operates an Outside School Hours Care program for primary school-aged children on campus from its approved premises in Dundas Street, Miners Rest.

The program operates Monday to Friday during term weeks from 7:00 a.m. to 8:45 a.m. and 3.30 p.m. to 6.00 p.m. A Holiday Program is also offered to families throughout January and all holiday periods during the year.

The Outside School Hours Care Coordinator is employed by the School and reports to the Principal and School Council.

The successful applicant will:

  • Understand how children develop and learn.
  • Organise stimulating and engaging programs and activities.
  • Implement and maintain the National Quality Standards throughout the Centre
  • Possess a thorough understanding and demonstrated experience in implementing and developing high-quality practices and policies.
  • Demonstrate high-quality management skills to coordinate all aspects of the program.

Position requirements:

  • Formal qualifications in childcare or education
  • Training in Level 2 First Aid, Anaphylaxis
  • Demonstrate skill and enjoyment in working with children and an excellent understanding of primary-aged children.
  • Ability to form positive relationships with staff, students, and parents.
  • Excellent staff/student management skills
  • A flair for organisational matters
  • Ability to work within a team and embrace collaborative learning practices.
  • Computer skills and, ideally, knowledge of the program's administrative software, Xplor.
  • A commitment to personal and professional development.

The direction, guidance, and support of the School Principal and Business Manager support this position.


The Outside School Hours Care Coordinator is responsible for:

  • Providing leadership for the program
  • Management and rostering of staff within the program
  • Plan and deliver a stimulating and diverse daily program, providing positive experiences and interactions for all children attending.
  • Ensuring all activities and practices undertaken by the children and the staff comply with the school's rules.
  • Ensuring compliance with all aspects of Quality Assurance and state licensing requirements
  • Providing training and support for new Outside School Hours Care assistants
  • Maintaining accurate records of student and staff attendance at the program
  • Liaising with the school staff to ensure smooth delivery of the program.
  • Supervising food distribution during the program
  • In liaison with the Principal and Business Manager, plan and order any equipment purchases that may be necessary for delivering the program.
  • Providing accurate and complete records of attendance, monies spent, and any incidents occurring during the program, as required.
  • Demonstrating full awareness of work health and safety issues and procedures, complying with these, and taking responsibility for one¿s own health and safety.
  • Taking a lead role in promoting and supporting student, staff, and visitor safety and well-being, anticipating and responding accordingly to potential threats
  • Being familiar with emergency procedures and ready to implement them if necessary. 

Who May Apply

Individuals with the aptitude, experience, and/or qualifications to fulfill the position's specific requirements.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:


DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:


Conditions of Employment

  • All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
  • Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
  • A probationary period may apply during the first year of employment and induction and support programs provided.
  • Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Miners Rest Primary School is approximately 10km north-west of Ballarat.  The school was established in the mid-19th Century and is set in a growth corridor of the Ballarat region.  The school provides an engaging, authentic, and progressive learning environment that meets the needs of its enrolment. We currently have 353 students across sixteen classrooms, and our expansive school site offers collaborative learning spaces, a competition-sized Gymnasium, an Arts Centre, and Kitchen Garden facilities. Our outdoor facilities include passive learning areas, three playgrounds, two tennis courts, a basketball court, a turf, and a synthetic grass oval.  The school is the educational hub of the community and its young families, providing learning opportunities from early years to adulthood.

At Miners Rest Primary School, we understand the importance of a smooth transition for your child. That's why we have the Miners Rest Kindergarten on-site, with the school as a Service Provider offering a comprehensive transition program. We also provide an out-of-school Hours Care Program, including Holiday Care, to ensure your child's well-being is cared for beyond school hours.

In 2024, our School Improvement Team, led by a Principal, an Assistant Principal, a Leading Teacher, and two Learning Specialists, is dedicated to ensuring the highest education standards. With a staffing profile of 35 teaching & Education Support staff, we are well-equipped to provide a rich and diverse curriculum.  Our specialised subjects include Physical Education, Visual Arts, STEM, and Performing Arts, as well as a schoolwide focus on Indigenous Culture K-6. Our curriculum is designed to maximize all students' literate and numerate potential, aligned with the Victorian Curriculum and delivered via an agreed pedagogical understanding that reflects current best practices and follows the Miners Rest Primary School Instructional Model.

At Miners Rest Primary School, we believe in nurturing the leaders of tomorrow. Our students experience a supportive Student Leadership Program, encouraging them to take on roles such as School Captains, House Captains, and Junior School Council members. We also prioritise their social and emotional development, creating an environment where they feel happy and safe to learn. Our school values of Courage, Kindness, and Respect are not just words on a wall but principles that guide our students' conduct. The Respectful Relationships Program forms the foundation of our learning and wellbeing at Miners Rest Primary School, ensuring holistic development for your child.


Out of School Care Coordinator (Ed Support Level 1-Range 3)

Job type:

Part time / From 24/06/2024 - 07/02/2025

Job classification:

Ed Support Level 1-Range 3


Kylie Nissen | 03 5334-6328

Out of School Care Coordinator (Ed Support Level 1-Range 3)