About the Role

This is a Fixed Term Position until February 2026

PD link here: PD Policy and Projects Manager

We have great opportunity to join our Records Management leadership team, as Policy & Projects Manager, based at our Ringwood office.

As the Policy & Projects Manager you will play a pivotal role with ensuring currency of general corporate policies, along with updating records management specific policies and undertaking a range of projects in the records and information space.
Make your mark by taking a leading role in developing, maintaining and updating our records management framework, policies and processes in a collaborative, forward thinking and progressive environment as we transition to using new records management tools and technologies.

Position Outcomes / Accountabilities

• Ensure Departmental policies are developed, regularly reviewed by policy owners and maintained.
• Lead the ongoing review of records management practices and policies within the department.
• Audit and report on compliance with relevant records management related legislative obligations.
• Ensure appropriate governance and control mechanisms are embedded into processes.
• Lead the delivery of policy framework and records management improvement projects.
• Practice cultural safety by creating environments, relationships and systems free from racism and discrimination so that people can feel safe, valued and able to participate.

Key Selection Criteria

To be successful in this role the ideal candidate will be capable of guiding others to create a culture of collaboration and be able to overcome barriers to knowledge or information sharing.

You will also be a person who can adapt systems and processes quickly to changed priorities and situations.

• Electronic Records Management (Leading)
  Capable of partnering with senior stakeholders to develop and implement the organisation's information management strategy and direct organisational compliance with regulations, standards and codes.
• Policy Design and Development (Leading)
  Ability to keep up to date with a broad range of contemporary issues and develop complex and far-reaching business case proposals.
• Critical Thinking and Problem Solving (Accomplished)
  Experienced in taking into account wider business context within business unit when considering options to resolve issues and deliver tangible business outcomes.
  Stakeholder Management (Accomplished)
  Ability to identify issues in common for one or more clients or stakeholders and use them to build mutually beneficial partnerships.
• Strategic Planning (Leading)
  Able to guides others through the strategic planning process, creating a shared vision for the future and can provide subject matter expertise and building capability of others.
• Innovation and Continuous Improvement (Accomplished)
  Capable of understanding clients or stakeholders’ context to design and implement systems for continuous improvement.

Qualifications and Experience

Mandatory

• Demonstrated experience in information and records management in a large government or corporate organisation.
• Strong knowledge of legislation, standards and regulations affecting the management of records and information and systems in the Victorian context.
• Demonstrated policy development experience.

Desirable  

• Demonstrated experience with information systems for managing records and knowledge.

What we offer

• Meaningful work making Victorian communities more accessible and liveable .
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork.
• Optimal work-life balance initiatives including flexible working arrangements.
• We prioritise the development of a safe and inclusive culture.

Cultural Values

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals. 

How to Apply

Click the ‘Apply’ button and follow the prompts. Applications should include a resume and a cover letter.  Applications close 10.00pm on Tuesday the 7th of May 2024. For further information about the role please contact

Molly Ap-Thomas - Manager, Records Management via molly.ap-thomas@transport.vic.gov.au    

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g., large print) due to any viewing difficulties or other accessibility requirements.