Program Officer

Job posted: 05/07/2024
Applications close: 19/07/2024 (Midnight)
4 days remaining

4 days remaining

Job Description

Location: Melbourne | CBD

Job type: Ongoing - Full Time

Organisation: Department of Transport and Planning

Salary: $74,580 - $90,558

Occupation: Other

Reference: 4631

Reference: 4631

Occupation: Other

Salary Range: $74,580 - $90,558

Work location: Melbourne | CBD

About the Role

*This is an Ongoing, Full-Time Position*

The Precinct Program Coordination Team operates in a dynamic and fast-paced environment, providing overall program management to the Precincts and Precinct Delivery Divisions and their senior leadership. The Program Officer plays an important role in ensuring that the governance and operational environment for Precincts and Precinct Delivery runs efficiently and effectively. The Program Officer works collaboratively with all members of the Precincts and Precinct Delivery Divisions including senior leaders to support reporting, briefing and governance processes. The Program Officer supports briefing coordination, document preparation and preparation of meeting materials to support senior decision-makers. Skills required include the ability to work flexibly and responsively, and to effectively plan and manage their workload to meet deadlines.

 To access the Position Description, please click here.


Job Description

Position Outcomes / Accountabilities

  • Support the broader team in the coordination of briefing material, including drafting, editing and managing relevant approvals.
  • Contribute to corporate reporting including Parliamentary Accounts and Estimates Committee, Annual Report, Budget and procurement.
  • Support the broader Precincts team in scheduling of governance committee meetings and managing invitations to committee members and attendees.
  • Update and maintain the Precincts and Precinct Delivery resources, including templates, guidelines, information sheets and intranet sites.
  • Establish and maintain professional relationships with key departmental stakeholders.
  • Contribute to continuous improvement and people and culture initiatives for the Precincts Division.
  • Demonstrates VPS values and behaviours.


Key Selection Criteria

To be successful in the role the ideal candidate will be adept at tailoring communications to various audiences and ensuring mutual understanding through strong interpersonal skills. They will excel in stakeholder management by adding value for clients and linking people with relevant areas. The candidate will demonstrate critical thinking and problem-solving abilities, seeking resolutions through policy or process guidelines. Additionally, they will communicate with impact, delivering clear and concise presentations and using appropriate media to enhance audience understanding.


Personal Attributes

On a personal level the candidate will be highly flexible and adaptable, comfortably accepting changing priorities and quickly responding to new situations. They will excel in working collaboratively, fostering a supportive team environment, engaging with other teams to share information, and providing support in challenging situations.


Qualifications and Experience


  • Project support, office and business administration or other relevant qualifications.
  • Experience working in government or government agencies.


What we offer

  • Meaningful work making Victorian communities more accessible and liveable
  • Professional growth and development opportunities across the department and the wider Victorian Public Services
  • A hybrid working model focused on collaboration and teamwork
  • Optimal work-life balance initiatives including flexible working arrangements
  • Opportunity to work across multiple urban and suburban hubs
  • We prioritise the development of a safe and inclusive culture


Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.


How to Apply

Non-DTP Employees (Including VPS outside of DTP)

Create an account by clicking the ‘Apply’ button and follow the prompts. For help, click here for Quick Reference Guide.


Applications close at 11:59 PM on Thursday, 19th of July 2024.


Please include a resume and cover letter. All applications must be submitted through the online portal. We’re unable to consider email or manual applications.

For more information, contact Katherine McCabe, at katherine.mccabe@transport.vic.gov.au 0458 403 073. Preferred applicants will need to complete a police check and other pre-employment checks. Your information will be treated confidentially.

If you require additional adjustments across the recruitment process or accessible formats of this ad, please contact us by phone or email.

Program Officer

Job type:

Ongoing - Full Time

Job classification:



katherine.mccabe@transport.vic.gov.au - Senior Policy Adviser Katherine McCabe - 0458403073

Program Officer